4120--Chiller Main Hospital - Answers to Questions

5. PROJECT NUMBER (if applicable) CODE 7. ADMINISTERED BY 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE 9A. AMENDMENT OF SOLICITATION NUMBER 9B. DATED PAGE OF PAGES 10A. MODIFICATION OF CONTRACT/ORDER NUMBER 10B. DATED BPA NO. 1. CONTRACT ID CODE FACILITY CODE CODE Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers E. IMPORTANT: is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. 15C. DATE SIGNED B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER Contractor 16C. DATE SIGNED 14. DESCRIPTION OF AMENDMENT/MODIFICATION 16B. UNITED STATES OF AMERICA Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER 15B. CONTRACTOR/OFFEROR STANDARD FORM 30 PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.) (If required) (SEE ITEM 11) (SEE ITEM 13) (X) CHECK ONE 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (Signature of person authorized to sign) (Signature of Contracting Officer) 1 5 0002 05-08-2020 516-20-2-5105-0424 None 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Room 315, Bldg. 2 10,000 Bay Pines Blvd Bay Pines FL 33744 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) C.W. Bill Young VA Medical Center 10000 Bay Pines Blvd. Room 315, Bldg. 2 Bay Pines FL 33744 To all Offerors/Bidders 36C24820Q0548 04-17-2020 X x x 0 516-3600162-5105-854100-2543 010050192 x The purpose of this amendment is to answer Contractor questions. Questions and answers can be found on page 2. Janice Fornaro Page 5 of 5 QUESTION(S) #1 I noticed that this project is set aside for: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14). I am just checking to see if you have enough participation from this category. Are you accepting bids from small business companies on this project? ANSWER(S) #1 Yes, this is only set-aside to Service-Disabled Veteran-Owned Small Business. If no quotes submitted meet our needs, it will then be set-aside to Veteran-Owned Small Business. If no quotes submitted meet our needs, it will then be set-aside to Veteran-Owned Small Business. Currently we are not accepting bids from small businesses. QUESTIONS(S) #2 Are you able to provide the sign in sheet from yesterday? ANSWER(S) #2 In my option the sign-in sheet is a public document because it was available to the public on the date of the site visit, therefore, I am attaching a copy of that document below: S04 Sign in Sheet 04-29-2020.pdf Please be advised that some Contracting Officers could and would instruct you to submit a Freedom of Information Act (FOIA) request. QUESTION(S) #3 I was unable to attend yesterday s site visit. Was the site visit mandatory to bid on this project? We would still like to bid on this project if possible. ANSWER(S) #3 Per FAR 52.237-1 - Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. QUESTIONS(S) #4 For company like mine can we please schedule a a site visit since we were unaware of the last one? No further sight visits will be scheduled. This requirement was posted on Contracting Opportunities on April 17, 2020 and potential attendees were to respond by April 24, 2020 if they intended to attend the site visit. QUESTION(S) #5 We just came across this project and see that there was already a site visit which we missed. Is there a possibility of us setting one up as we are interested in submitting a price. Thanks for your consideration. ANSWER(S) #5 No further sight visits will be scheduled. This requirement was posted on Contracting Opportunities on April 17, 2020 and potential attendees were to respond by April 24, 2020 if they intended to attend the site visit. QUESTION(S) #6 Unit will be provided with a Non-Fused Disconnect with a 5,000 Short Circuit Current Rating. Is this acceptable for the circuit breaker requirement and high fault rated control panel? The specification calls for a skid mounted buffer tank. What is the size requirement (Gallons) of the buffer tank for the system? We need this to produce the proper size. They call for it to be skid mounted this will present structural work engineering drawings and there is no guarantee the roof can hold the weight of this buffer tank. Can the buffer tank be mounted in the mechanical room? If an indoor buffer tank is not allowed how to do scope out the work if we price out and hire a structural engineer and they determine an exterior skid mounted buffer tank will not work. How long can the chiller be down for replacement? Are wind load tie downs required? There are none on the current machine? ANSWER(S) #6 From Buss to the unit needs to be all new equipment and wiring rated for the appropriate amperage as per the chiller specifications. The buffer tank should be mounted in the service bay, let the structural engineer determine an exterior skid mounted buffer tank will or will not work. The chiller serves as a back-up for the operating rooms (OR s) we can maintain the proper temperatures for standard operations and procedures. The Glycol Chiller was added so we can perform open heart surgeries, which we aren t performing at this time. Wind load tie downs will be determined by the current codes that that are In place, we currently have vibration isolators bolted to the existing frame and chiller. Wind loads are calculated by Mami Dade standards. COMMENT All questions or inquires must be submitted no later than May 6, 2020; NLT 2:00 PM EST. No further questions will be answered. This solicitation closes May 20, 2020; NLT 11:59 PM Eastern Standard Time (EST).