58--Rauland-Borg Nurse Call System Notice of Sole Source Award made to Four Points Technology

The Department of Veterans Affairs (VA) Lebanon VA Medical Center (Berks CBOC Clinic), intends to negotiate on a Sole Source basis with Four Points Technology, 1400 Conference Center Drive, Chantilly, VA 20151, for award of a contract to furnish and install a Rauland-Borg Responder 5 Nurse Call System Equipment, as part of an expansion at the VA's Berks CBOC Clinic. (See Statement of Word below, and the attached Brand Name Purchase and Sole Source Justification Memorandum). Estimated Amount: $159,212.22. DEPARTMENT OF VETERAN AFFAIRS STATEMENT OF WORK NURSE CALL BELL AND EXISTING CORDLESS TELEPHONE SYSTEM, BERKS CBOC A. GENERAL INFORMATION (1) Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. The Lebanon Veteran Affairs Medical Center, Lebanon, PA, has a need for a Nurse Call Bell system and the expansion of existing Extension enterprise solution at their Berks Community Based Outpatient Clinic (CBOC). (2) Background: Nurse Call Bell system is needed for patient and staff safety purposes as well as more efficient use of staffing and response to alerts. The expansion of the Extension Enterprise solution will allow the licensing of remote location functionality. B. CONTRACT AWARD MEETING The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kick off meeting, or has advised the contractor that a kick off meeting is waived. C. GENERAL REQUIREMENTS (1) The contractor shall provide all labor, equipment, tools, materials, supervision, programming, integration, documentation, services and other items necessary to deliver and install the Nurse Call Bell system and expansion of existing Extension Healthcare Enterprise solution. (2) The nurse call bell system and existing wireless phone system shall integrate with each other utilizing Extension enterprise solution. Both systems working together will ensure that alerts/alarms are communicated between nurse call bell and existing Cisco phones. The complete system shall have a location function which will indicate on the control panel which individual is in a particular room. The system will also include an occupancy function which will indicate occupancy on the on nurse call indicator lights for each room (excluding toilet rooms). Occupancy shall indicate patient occupancy, nurse occupancy and provider occupancy. Location of alerts/alarms/panic alarms shall be indicated on messages sent to systems and phones. Panic alarms will also indicate the individual who activated the particular alarm/panic alarm. (3) Nurse Call Bell System: a. Shall be network based with server located at the Lebanon VA medical center main facility. b. Include nurse call indicator lights, nurse call pull boxes/patient stations, and nurse call control and annunciator panels as shown on attached drawings. c. Nurse call pull boxes shall be located in toilet rooms shall include a non-porous cord adjustable to 6" above finished floor. d. Nurse call patient stations located in exam rooms, consult rooms, teleretinal room and multiple group rooms shall include buttons for assist/call, emergency and code. e. Deliver alerts/alarms to Extension using a TAP or Web Services protocol. f. TAP: This serial connection will be configured to use a TAP 1.8 Interface. Extension shall provide the DIGI to interface with the TAP 1.8/ serial interface. (4) Extension Healthcare Enterprise expansion a. Licensing shall include 50 additional users (CAL) and 1 engine single user seat. b. Shall include all parts, software licensing and professional services to expand system to include service to remote clinic. (5) INSTALLATION- The Contractor shall provide a system Installation Plan (IP) and sample schedule to the Contracting Officer with proposal. The CO shall approve the IP and return the contractor. The Installation Plan shall include estimated timeline of start and completion and estimate unexpected delays/lead time. a. Perform staging, programming, and configuration of all system infrastructures. b. Perform all necessary test/audits on all system infrastructures. c. Note that the space is currently being renovated by others and will include rough-in for nurse call bell system. Rough-in will include conduits and wall boxes, rough-in will not include and cabling or devices. (4) TEST AND ACCEPTANCE: Contractor shall test all equipment after installation. The government shall accept equipment once installation and successful testing has been completed and approved. (5) WARRANTY/SERVICE CONTRACT: All equipment and materials shall come with a standard one year warranty. Warranty shall begin after installation of equipment and completion of tests. D. CONTRACTOR RESPONSIBILITIES: The contractor shall be responsible for the following: (1) Contractor shall provide qualified personnel to install all systems. (2) Contractor shall be responsible for all system/software testing after installation and prior to government acceptance. (3) Contractor is responsible for onsite training for approximately 2 days. Training times shall be coordinated with COR. (4) Contractor is responsible for ensuring the proper disposal of all debris generated from installation activities. (5) Contractor is responsible for securing all materials, equipment and tools while on government property or in government facility. Government is not liable for any lost or stolen items that are not properly secured. E. GOVERNMENT RESPONSIBILITIES: The Government shall provide the following: (1) Provide site access and escorts through work areas as needed. (2) Provide primary electrical power. (3) Provide adequate space for the system equipment F. OTHER CONSIDERATIONS: (1) CONTRACTING OFFICER REPRESENTATIVE (COR): The Contracting Officer Representative shall be the technical point of contact for all work related requirements. The COR does not have authorization to change, alter, or remove any requirements stated in the performance work statement. The Contracting Officer is the only government authorized person to change the performance work statement or any resultant contract. (2) PLACE OF PERFORMANCE: Installation of systems shall occur at the Berks CBOC, Reading Pennsylvania and Lebanon VA Medical Center main facility. (3) WORK HOURS: Operational Hours are 0730-1600, Monday-Friday (4) DELIVERY: All deliveries shall be coordinate with the COR before arrival. Failure to coordinate delivery will be grounds to refuse delivery. This Notice of Intent is not a request for competitive proposals. However, companies capable of fulfilling the described need are encouraged to identify its interest. In order to enable Contracting Officer to have maximum practicable market research for acquisition strategy development, please ensure your response includes your company's name, address, point of contract, DUNs number, Cage Code, socioeconomic status, whether your company is the manufacturer of the product or offering the good of a small business, and supporting literature. Responses must be submitted to the Contracting Officer no later than 4:00PM Easter Time on 09/26/2016. Responses should be sent to contact@example.gov. No telephone responses will be accepted. Information received will be for the purpose of determining whether or not to conduct a competitive procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer. The NAICS Code for this procurement is 334290, and the Small Business Size Standard for this NAICS Code is 750 employees. Contracting Office Address: Attn: Department of Veterans Affairs Pittsburgh Healthcare System, Contracting Officer, 1010 Delafield Road, (90C-A), Pittsburgh, Pennsylvania 15215-1802 Point of Contact(s): Point of Contact: Ronald Mazzei, Contract Specialist. Phone: +1 (555) 000-0000.