The Department of Veterans Affairs, Network Contracting Office 09, hereby provides notice of its intent to award a sole source, firm fixed contract to State Systems, Inc., 1861 Vanderhorn Dr., Memphis, TN 38134-6328. The contract is expected to be awarded under the authority of 41 U.S.C. 3304(a)(1), as implemented by FAR 13.106-1(b) Soliciting from a Single Source. A Justification for Single Source Awards for Other Than Full and Open Competition has been prepared. The anticipated award date is May 3, 2022. This requirement is to have contractor to furnish and install a complete Rauland 5 System for the following areas: Patient floors 2D, 2G, 2E, 2F, 3E, 3G, 4F, 4G, 5G in the Bed Tower at the VA Medical Center Memphis. The requirement exists to provide replacement of currently obsolete Nurse Call System. Currently, the Rauland brand is installed in all areas except the Bed Tower. The Contractor shall furnish all labor, supervision, and material for this placement at the Memphis Veteran Administration Medical Center (VAMC), 1030 Jefferson Ave, Memphis TN, 38104-2127. NAICS code: 334290 Other communications Equipment Manufacturing (SBA Size Standard: 750 Employees) PSC: 5998 - Electrical and Electronic Assemblies; Boards, Cards, and Associated Hardware THIS NOTICE OF INTENT IS NOT A SOLICITATION OR REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement within five calendar days after publication of this notice. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement. The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be fully considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award. Interested parties are encouraged to furnish information by email only with RESPONSE TO INTENT TO SOLE SOURCE 36C24920Q0196 in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Martha Warren, Contract Specialist, by email at
contact@example.gov NO LATER THAN April 28, 2022 @ 4:00pm CST. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements. STATEMENT OF WORK FOR Rauland Responder 5 Nurse Call System SCOPE OF WORK This requirement is to have the contractor to furnish and install a complete Rauland 5 System for the following areas: Patient floors 2D, 2G, 2E, 2F, 3E, 3G, 4F, 4G, 5G in the Bed Tower at the VA Medical Center Memphis. The requirement exists to provide upgrades on our currently obsolete Nurse Call System. The Contractor shall furnish all labor, supervision, and material to includes all parts and labor for this placement during normal business hours or after hours at the Memphis Veteran Administration Medical Center (VAMC), 1030 Jefferson Ave, Memphis TN, 38104-2127. WORK REQUIREMENTS: The system will consist of enhanced single patient station with staff assist and code blue in each of the patient rooms. The dual patient rooms will get the dual patient station with a separate staff assist/code blue for each room The enhanced pillow speaker will provide TV control capabilities (channel control and direct dialing for television channels). The pillow speakers shall be programmable and compatible with all normal healthcare television brands. The patient station shall come equip with a ¼ inch jack for equipment alarm, additional 2-jack stations will be provided for extra alarm inputs. Engineering. The audio bath station will be provided for every bathroom; however, the shower location will receive the standard waterproof pull cord device. The dome light used above the door of each patient room will be long lasting RGB-LED providing seven (7) color options with different flash rates. inventory INSTRUCTIONS: Contractor shall provide supervision to ensure proper procedures are used. Contractor and their staff are not permitted to take any pictures, videos or drawings of any type. Taking of photographs/videos are prohibited while on VAMC premises. The contractor s staff will check in with the VAMC police to receive a VAMC work authorization badge. The badge shall be worn facing forward and above the waistline. The contractors staff are required to wear the VAMC-issued badge, at all times. You must ensure each contract employee self-enrolls for a profile on the VA TMS by visiting https://www.tms.va.gov/SecureAuth35/. Once there, employees should follow the steps below to create a profile, launch the mandatory training, and complete the content prior to their next day at VAMC. Upon completion by all employees, the contractor shall provide their Contracting Officer Representative (COR) with each employee s printed certificate of completion from the TMS. This certificate displays the employee s TMS User ID. The TMS training is only good for one year and the contractor is responsible to ensure their staff or persons who will be working on VAMC property are current. SUPPORTING INFORMATION Contractor shall furnish all materials, labor, equipment to perform the job. Contractor shall, at all times, take any and all steps necessary for maintenance and preservation of all Government-furnished property. The Contractor shall comply with all reasonable requests of the Contracting Officer to enclose, or specifically protect, Government-furnished property. Contractor s employees should be knowledgeable of standards associated with this type of work. At all times during the performance, the Contractor s Superintendent (if applicable) shall be available by cellular phone. Prior to beginning any work, the Contractor shall supply the COR with the telephone number for the Superintendent. The Contractor s Competent Person that meets OSHA training guidelines, is capable of making decisions and acting on behalf of the Contractor shall be physically located on site at all times during performance of the contract. If the Contractor s Competent Person is absent from the job site for an extended period of time, the COR may send all Contractor/sub-contractor employees off the job. Contractor shall identify which employees will be working under the awarded contract. Contractor personnel shall include employees, sub-contractors, subcontractor employees, suppliers and delivery personnel entering the VAMC. This does not apply to suppliers and delivery personnel making deliveries to the VAMC warehouse dock only. Those employees shall bring photo ID to obtain a VAMC Contractor identification badge that shall be worn above the belt, at all times, while on VAMC property. Contractor s employees shall return all I.D. badges to designated personnel at time designated in the task order. The COR is responsible for the inspection of the work called for in this job. The COR will be identified in the task order by name, telephone number and location. Inspections made by the COR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities. The Safety Manger is responsible for safety inspections of all contract operations. The Safety Manager will be identified in the task order by name, phone number and location. Contract drawings (if applicable) shall indicate the extent and location of work. If any departure from the contract drawings is deemed necessary by the Contractor, the details of such departure and the reasons therefore shall be submitted to the Contracting Officer for approval as soon as practical. No such departure shall be made without proper written permission of the Contracting Officer. The Contractor is responsible for all information and requirements in drawings and specifications that pertain to the task order. The Contractor shall visit the job site to thoroughly familiarize himself with all the details of the work and working conditions. The Contractor shall also verify all dimensions in the field and shall advise the Contracting Officer of any discrepancy before performing any work. The Contractor shall be specifically responsible for the coordination and proper relation of his work to the building, structure, phasing and ensure the safety of employees and workmen. The Contractor shall not allow smoking in any building. The Contractor shall ensure employees smoke only in designated outdoor areas, 50 feet away from buildings. The Contractor shall not park on grassy areas unless approved by the COR and the Contractor agrees to restore areas back to VAMC standards. Drivers should be particularly concerned with pedestrian traffic. Yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be observed by operators, at all times. Seat belt use is mandatory on the VAMC grounds. TRAINING In order for the contractor to engage in work at VA, the contractor is required to ensure all contractors who will be working on the contract complete a mandatory training program titled VA Privacy Training for Personnel without Access to VA Computer Systems or VA Sensitive Information (VA20939). This training is offered through the VA Talent Management System (TMS), a system that offers web-based training to VA employees and its partners. Contractor employee will self-enroll for a TMS training profile on the VA TMS by visiting https://www.tms.va.gov/SecureAuth35/.
