60-M0087-26-CP192 - Next Generation Water Summit

The City of Santa Fe Public Utilities Department is pursuing a sole source contract for the Next Generation Water Summit, a two-day annual event designed to advance water conservation efforts through speaker presentations, community engagement, and collaborative programming between the City and County. The contract spans four fiscal years—FY2027 through FY2030—with an estimated total value of $160,000, allocated at $40,000 per year. Funding will cover two distinct yet integrated components: $80,000 for venue and virtual platform management, and $80,000 for comprehensive administration and planning services, including speaker recruitment, event coordination, community tours, marketing, and outreach targeting both adult and K-12 audiences. The award is justified under unique expertise criteria, as Next Generation Water Summit, LLC is the only provider capable of delivering this specific event, with proven experience in its preparation and facilitation, and no alternative vendor can meet the intended purpose of the program. The vendor has submitted a signed affirmation on company letterhead attesting to its exclusivity, supported by an itemized quote and documentation confirming tax status. Performance is localized in Santa Fe, New Mexico, with payments to be made directly to Next Generation Water Summit, LLC via check or ACH. The procurement complies with New Mexico statute Section 13-1-126.1 NMSA 1978, which mandates that any amendment altering the parties, scope, or contract amount must be reposted for a new 30-day public review period. All inquiries must be directed to [email hidden], and the solicitation was posted on May 28, 2026, with responses due by June 29, 2026.