65--LUXOR MICROSCOPE

Request for Quote (RFQ) #: 36C25918Q0605 MICROSCOPE (CATARACT PROCEDURES) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. * The deadline for all questions is 4:00 P.M. (MST) on August 6th, 2019. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to contact@example.gov no later than 4:00 P.M. (MST) on August 11th , 2019. This is a Request for Quote (RFQ) and the solicitation number is 36C25918Q0605. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-97 effective January 24th, 2018. The North American Industrial Classification System (NAICS) code for this procurement is 339115 Ophthalmic Goods Manufacturing small business size standard of 1000 employees. This solicitation is a 100% set-aside for Veteran Owned Small Businesses (VOSB). List of Line Items: ITEM # DESCRIPTION OF SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT 0001 8065753080 | LUXOR LX3 ENHANCED (175 AND 200MM LENS INCLUDED) 1 EA 0002 8065752315| LUXOR BINOCULAR CO-OBSERVATION TUBE 1 EA 0003 8065752906 |LUXOR VIDEO 1MOS SYSTEM- INTEGRATED 1 EA GRAND TOTAL: __________ \ Description of Requirements for the items to be acquired (salient characteristics) This RFQ is for Alcon Brand name Luxor Microscope for cataract procedures, as specified in (v) above. Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at: VA Medical Center 2121 North Avenue Grand Junction, CO 81501 Deliver to: Warehouse/Surgery 52.212-1, Instructions to Offerors--Commercial ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. Contractor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through contractors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. Contractors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the contractor making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The contractor shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Contractors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Any award made resulting from this solicitation will be made based on the best overall quote that is determined to be the best overall value to the Government, considering (I) Technical Capability and (II) price. Respondents to this announcement shall submit their quote on Contractors Letterhead in accordance with FAR 52.212-1. Submission of quote shall include the following volumes: (I) Price. Volume I - Price Complete the Price Schedule of Supplies/Services of this solicitation, with proposed contract line item prices inserted in appropriate spaces and detail/itemize the pricing or add additional line items, if applicable. For services quoted, include labor categories, labor rates, and number of hours by task. The Government requires contractors to quote unit prices and total prices that are two (2) decimal places. The unit price multiplied by unit quantity must equal the total price for that line item. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS: This is FAR 13 acquisition utilizing Lowest Price Technically Acceptable (LPTA) procedure. Any award resulting from this solicitation will be made to the responsible offeror based on the best overall quote that is determined to be most advantageous to the government. Pursuant to FAR 52.212-2, the criteria for evaluation is: (1) Price. Price The Government will evaluate offers by adding all line item prices - the Total of All CLINS will be that sum. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. All quotes shall be subject to evaluation by Government personnel. The Government intends to award without discussions based upon the initial evaluation of quotes. Consequently, contractors are highly encouraged to quote their best non-price and pricing quotes in their initial submissions. However, the Government reserves the right to communicate with any or all contractors submitting a quote, if it is determined advantageous to the Government to do so. If these communications take place, the Government is not obligated to communicate with every contractor (note that FAR Part 15 procedures do not apply; therefore, formal discussions are not applicable). All contractors will be treated fairly and impartially. A contractor may be eliminated from consideration without further communication if its non-price and/or pricing quotes are not among those contractors considered most advantageous to the Government based on a best value determination. (End of Addendum to 52.212-2) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items, with the offer. 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference; FAR 52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402) FAR 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note) FAR 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) (31 U.S.C. 6101 note) FAR 52.219-8 Utilization of Small Business Concerns (NOV 2016) (15 U.S.C. 637(d)(2) and (3)); FAR 52.219-28 Post Award Small Business Program Representation (Jul 2013) (15 U.S.C 632(a)(2)) FAR 52.222-3 Convict Labor (June 2003) (E.O. 11755) FAR 52.222-19 Child Labor Cooperation with Authorities and Remedies (OCT 2016) (E.O. 13126) FAR 52.222-21 Prohibition of Segregated Facilities (APR 2015) FAR 52.222-26 Equal Opportunity (SEP 2016) (E.O. 11246) FAR 52.222-35 Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212) FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793) FAR 52.222-37 Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212) FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496) FAR 52.222-50 Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627) FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) FAR 52.225 5 Trade Agreements (OCT 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note) FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) FAR 52.232-34 Payment by Electronic Funds Transfer Other than System for Award Management (Jul 2013) (31 U.S.C. 3332) Additional contract requirements or terms and conditions: 52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ The following VAAR Clauses are to be incorporated by reference: 852.203-70 Commercial Advertising; 852.232.72 Electronic Submission of Payment Requests; 852.246-71 Inspection 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) The following FAR provisions are to be incorporated by reference: 52. 52.212-3 Offeror Representations and Certifications Commercial Items; 52.213-2 Invoices The following VAAR provisions are to be incorporated by reference: 852.233-70, Protest Content/Alternative Dispute Resolution (JAN 2008); 852.233-71, Alternate Protest Procedure (JAN 1998); 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008); 852.270-1, Representatives of Contracting Officers (JAN 2008). The Defense Priorities and Allocations System (DPAS) does not apply. Date and Time offers are due to contact@example.gov no later than 4:00 PM (MST) on August 11th , 2019 Name and email of the individual to contact for information regarding the solicitation: Joanna Hudson-Lundquist contact@example.gov DEPARTMENT OF VETERANS AFFAIRS Brand Name Justification IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K) Acquisition Plan Action ID: _ Tracker ID: 2019-08-29T06:38:05 Contracting Activity: Organizational Activity: Department of Veterans Affairs Department of Veterans Affairs Network Contracting Office 19 (NCO 19) Grand Junction VA Medical Center 6162 S. Willow Drive, Suite 300 2121 North Avenue Greenwood Village, CO 80111 Grand Junction, CO 82501 Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The Grand Junction VAMC has a need for the purchase of an Alcon LuxOr Microscope to be utilized during cataract extraction surgeries ( Surgeries ). The Grand Junction VA Medical Center ( VAMC ) utilizes the services of a contract surgeon to carry out cataract extraction procedures. The Surgeries are performed three (3) times a month - approximately twenty-four (24) surgeries per month, one per patient. The VAMC currently owns one ophthalmic microscope. The microscope has been in use for 11 years. The usual life expectancy for an ophthalmic microscope is 12 years. A failure of the microscope would necessitate in a patient being sent to another facility, due to the lack of a backup unit, to complete the procedure. Unique characteristics that limit availability to only one manufacturer, with the reason no other manufacturer can be used: LuxOr Microscope is the only ophthalmic surgical microscope able to connect to and properly interface with the Alcon Phacoemulsification machines currently in use by the VAMC. No equal product on the market can connect to and interface with the Alcon machines. When connected to Alcon Phacoemulsification machine, the microscope automatically adjusts red reflex (based on the part of the procedure performed), which reduces surgical time and increases the accuracy of cataract procedures. In 2018, two (2) new Alcon Phacoemulsification machines were purchased in the amount of .To replace the entire cataract surgery system would, at a minimum, call for additional funding in the range of $.... . ( .. already paid, plus to purchase a new microscope), excluding the cost of removal, installation, and staff re-training. Based on the above, it is not in the Government s best interest to purchase a new cataract surgery system. Description of market research conducted and results or statement why it was not conducted: Market research was conducted by subject matter experts and the following alternative brands of ophthalmic microscopes were considered: Prescott, GE, Leica, and Alcon. Prescott microscopes cannot be utilized as they only sell refurbished scopes. Leica and GE microscopes cannot be utilized because they do not interface with Alcon Phacoemulsification machines. A search on GSA Advantage! under 65 II A, A-9 Scopes, Medical, found nine (9) SDVOSB vendors, Academy Medical, Inc; Aldevra, LLC; Alliant Enterprises, LLC; Caring Hands Health Equipment; Electramed Corp; and SJ Medsav able to provide microscopes to the Government. Pre-solicitation exchanges with the GSA! vendors listed above confirmed the requested brand product is not available under the respective FSS contracts. The SDVOSB vendors listed are not authorized by Alcon to distribute LuxOr Microscopes to the Government. Telephone conversations with Alcon confirmed that there is one (1) SDVOSB, Sabree Inc., and one (1) VOSB, OR Elder, able to provide LuxOr Microscopes to the Government. Telephone conversations with Alcon confirmed that these two VOSBs are the only authorized resellers of Alcon microscopes. Based on the above, it is hereby determined from the conducted market research this requirement will be set-aside to VOSBs concerns Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. _______________________ _________________ Date: Approvals: Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. _____________________ ________________ Jason Thomas Date Contracting Officer Branch Chief Supply 2