65--OPMI Lumera 700 Operating Microscope / Brand-name only

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in Subpart 12.6, and is being conducted under FAR Subpart 13; simplified acquisition procedures apply. VA will conduct the procurement according to a combination of FAR Part 12, Acquisition of Commercial Items and Part 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a written solicitation will not be issued. (ii) The solicitation number is 36C24518Q9193 and is issued as a Request For Quotation (RFQ) (iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-69, August 1, 2013. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.arnet.gov/far (FAR) and http://vaww.appc1.va.gov/oamm/vaar (VAAR) (iv) The North American Industry Classification System (NAICS) code is 334510, and the size standard is 1,250 Employees. (v) This requirement consists of one (1) line items: ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT 0001 ZEISS OPMI LUMERA 700 OPERATING MICROSCOPE AND REQUIRED ITEMS 1.00 EA (vi) To be technically acceptable the products quoted shall be Brand Name to the items noted above. (vii) Delivery FOB Destination to VA Medical Center, 510 Butler Avenue, Martinsburg, WV 25405. (viii) 52.212-1 Instructions to Offerors - commercial Items, applies to this acquisition. There is no addenda to the provision. (ix) 52.212-2, Evaluation - Commercial Items: FAR provision 52.212-2 does not apply to this solicitation. Award will be based on lowest price technically acceptable offer. (x) 52.212-3 Offeror Representations and Certifications - Commercial Items- the offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via the System for Award Management (SAM) Website through http://www.sam.gov/portal. If the offeror has not completed the annual representations and certifications electronically, the offeror shall complete only paragraphs (c) through (p) of this provision. (xi) 52.212-4 Contract Terms and Conditions - Commercial Items: applies to this acquisition. (xii) 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b of FAR 52,204-10; 52.212.5 are considered checked and are applicable to this acquisition: 52.204-10, 52.209-6, 52.219-27, 52.219-28, 52.222-3 , 52.222-19, 52.222-21; 52.222-26; 52.222-36, 52.222-50, 52.223-18, 52.225-3; 52.225-13, 52.232-34. (xiii) Any additional contract requirement(s) or terms and conditions determined by the Contracting Officer to be necessary for this acquisition and consistent with customary commercial practices will be addressed as necessary. (xiv) Questions shall be submitted in writing to Chantey Bost at contact@example.gov NLT Monday, July 30, 2018. RESPONSES ARE DUE Wednesday, August 01, 2018, by 4:00 p.m. eastern standard time (est) to the email address identified above. (xvi) Point of contact for this solicitation is Chantey Bost, +1 (555) 000-0000 / e-mail contact@example.gov. All Inquires must be in writing. STATEMENT OF WORK Ophthalmic Surgical Microscope PART A GENERAL INFORMATION A.1. Introduction: This requirement is for a surgical microscope for the Ophthalmology Department of the VAMC Martinsburg, West Virginia. A.2. Background: A surgical microscope is needed to allow proper visualization during microscopic ophthalmic procedures. The current OPMI VISU 200 Microscope is 18 years old and is thus limited by dated technology. Patient safety is significantly compromised with severe lack of depth perception, poor visualization of critical detail, and differing views between supervisory and resident surgeon. In fact, due to the obsolescence of numerous parts, the manufacturer can no longer support the service needs of this legacy unit and it has also exceeded its service life with scheduled replacement on March 7, 2015 (see attached Zeiss obsolescence statement, and VA service life statement). A.3. Scope of Work Function: System for performing ophthalmic surgical procedures of all types. Ideally-suited for cataract, glaucoma, and oculoplastic surgery. The instrument provides superior red reflex with excellent homogeneity, high contrast and detail recognition. The surgical microscope allows for optimized workflow through the automatic inversion of the microscope and video images. The system allows for safe instruction of resident surgeons where it is important for the assistant to see the surgical field with the same stereopsis as the main surgeon. Current procedure: Unsafe and obsolete OPMI VISU 200 Microscope (see background above). Frequency of use: Currently, ophthalmic surgeries are conducted twice a week with up to 475 cataract surgeries performed each year. The Ophthalmology Department has doubled in size 4 months ago with two additional eye surgeons anticipated in the near future. Savings/benefits: Through integrated functions, the system efficiently supports surgical workflow allowing for increased access to care. Wireless foot controls decreases OR room time and facilitates cleaning of the system. Operating costs: Operating costs include power consumption and the purchase of halogen or xenon lamp modules. Number of trained personnel: All trained ophthalmic surgeons are qualified to use the microscope. Installation costs and adaptation of the facilities: Installation is usually included in the purchase price. Maintenance support: One (1) year system warranty on the instrument. B.1 Technical Requirements: VISUALIZATION SCI Stereo Coaxial Illumination Completely apochromatic optics OPERATION Push button (foot control panel, handgrip), fast focus feature to allows rapid upward movement of the focus to a maximum of 40mm and, when the button is pressed again, automatically returns the microscope to the starting position (and therefore to the same focal position) Motorized illumination components for red reflex and the surrounding field of the SCI illumination are adjustable via foot control panel and/or handgrips The dynamic speed control for the focus and XY coupling always provides the right motor speed for the respective magnification Centering of the XY coupling and the focus, zoom and light starting values can be activated at the push of a single button on the coupling or by placing the microscope into the standby position (freely configurable except for focus) Parameters (i.e. light intensity, motor speed of the focus, zoom, XY coupling, starting values, filter settings, SCI setting and personal configuration of the foot control panel and handgrips can be programmed and saved for up to 20 users Fine tilt of (max. +90°/-20°) can be performed with one hand. Ideal for surgical procedures involving seated patients and for glaucoma surgery on children involving the use of a contact lens Wireless 14-function fully-programmable foot control panel (with optional cable) Fully configurable handgrips, each with 5 programmable functions Brightness control of halogen and xenon light sources are fully adjustable via the foot control panel Ergonomically arranged handgrips allow for operation of motorized functions. The assignment of the handgrips is freely selectable Magnetic brakes to ensure almost movement for all axes of the microscope arm and provide reliable locking of the microscope position INTEGRATION and WORKFLOW Integrated assistant's microscope with independent focusing and its own motorized zoom. The magnification can be performed independently of or parallel (linked) to the zoom of the main observer (freely configurable via software). The stereopsis corresponds to that of the main surgeon's microscope and functions without light loss for the main surgeon. (De-selectable function or optional mechanical 5x magnification changer) Integrated keratoscope to enable visualization of corneal astigmatism additional accessories are attached, (i.e. stereo co-observation tube) The integrated slit illuminator which is activated via the foot control panel or the handgrips offers additional fundus illumination in the selectable slit widths 0.2mm, 2 mm, 3mm, 4 mm. The slit can be swung into position from left to right at the push of a button on the foot control panel or handgrip Fully integrated video camera specially designed for the requirements of ophthalmic surgery, available in SD ( Standard Definition) or HD (High Definition) versions Integrated USB recording function for direct video capture on USB storage medium Integrated 17 video monitor used in following the progress of surgical cases provides an optimum 1280 x 1024 HD resolution video display in 4:3 format Integrated motorized depth-of-field management system that allows optimization of the microscope image for depth of field or light transmission An image inverter to reduce the stack height of the microscope (compared to use of a Stereo Digital Inverter (SDI)), and thus permits a relaxed, ergonomically correct and comfortable position for the surgeon. The image inverter can be attached to either the main surgeon microscope, the assistant surgeon microscope, or both, and can be activated via the foot control panel or the handgrips. The integrated beam splitter guarantees a constant working height even when additional accessories are attached, (i.e. stereo co-observation tube). SAFETY The motorized retinal protection device protects the patient against phototoxicity and can be easily swung into position via the foot control panel or the handgrips In the event of a malfunction or failure of a motorized function (such as zoom, slit illumination, SCI or focus), the surgical procedure can be safely concluded via a manual operation mode will that allows the microscope to function safely via special knobs until the surgical procedure can be safely ended If the system is placed in its standby position, the light is deactivated and the preconfigured settings are reset. This prevents undesired irradiation of the patient's eye and lengthens the service life of the light sources Integrated UV filter to protect the patient against UV and blue light A motorized retina protection filter (blue barrier filter) provides added protection against phototoxicity and can be activated via foot control panel or handgrips In the event of a halogen bulb failure during a procedure, an automatic change can be conducted without interrupting the procedure A quick change mechanism is available in the event of a xenon bulb failure MECHANICAL COMPONENTS 20 kg high load capacity to enable a variety of accessories Lifting range of the suspension arm for the surgical microscope: +/-360 mm Maximum reach of the floor stand: 1300 mm Four large, freely movable casters with individual wheel locks to enable both fine and secure positioning as well as transport from one OR to another Large 70 mm focusing range Travel range of the XY coupling: 61 mm x 61 mm to allow increased freedom of movement. B.2 Deliverable Items: A surgical microscope which meets the requirements specified in B.1. B.3 Tasks: Deliver to Martinsburg VA Medical Center, Building 500, Main Operating Room, 510 Butler Avenue, Martinsburg, WV, 25405.