65--Roche CoaguChek at the SFVA and CBOCs Point of Care Coagulation using a CLIA waived handheld device that will interface with the VA Lab Information System (VISTA)

1 This solicitation is open to all companies interested in providing a quotation. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number 36C26118Q0083 is issued as a request for quotation (RFQ) for a NEW PROCUREMEMENT, THERE IS NO INCUMBENT. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-96, as of 6 November 2017. This requirement will be awarded using a cascading set-aside under the associated NAICS code 334510 with a small business size standard of 1250 Employees. Due Date and Submission of Quotes - The quotes are due on Friday, November 15, 2017, 1400 PST and shall be directed electronically to contact@example.gov. Quotes shall be marked with the solicitation number. Information regarding the solicitation can be addressed to the Contract Specialist, Shannon Reid, contact@example.gov. This is a BRAND NAME OR EQUAL REQUIREMENT for the Point of Care Coagulation using a CLIA waived handheld device that will interface with the VA Laboratory Information System (VISTA). Any equivalent products must meet all salient characteristics. All responses offering equal/substitute product must include product information that demonstrates equivalency to the salient characteristics. Requirement - Annual Coagchek XS Test Strips (48 Test per box) See attached Statement of Work To include the following items: Quantity: 250 per year PN: 5021537001 Coagcuchek XS Plus Meter w/Care Kit 6 each per year PN: 4805658001 Coagcuchek XS Plus Base Unit 10 each per year PN: 4805640001 Coaguchek XS Plus Quality Control 50 each per year Prices shall also include full connectivity using Alere RALS system, support, annual licenses, web-based remote access, 13 connected meters, implementation & training. Salient Features The PT/INR point of care testing system must be FDA approved as CLIA waived The PT/INR point of care testing system must allow for the entry of the patient s medical record or ID? In the case of the VA, the medical record number is the 9-digit social security number. The PT/INR point of care testing meter must be connected to a data management system that can interface with the SFVA VistA Lab package for data transfer to CPRS. The Data management system must be either Alere RALS or Telcor. Known Acceptable Make/Model/Brand: Roche Applied Science Link to Picture of Requirement: https://usdiagnostics.roche.com/en/point-of-care-testing/overview.html Delivery FOB Destination - All deliveries must be completed by date specified in your quote, to the following destination: San Francisco VA Health Care System, 4150 Clement Street, San Francisco, CA 94121. Period of Performance/Options: one base year and four option years. Please include pricing for all years. 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vffara.htm and www.acquisition.gov Provisions Incorporated by Reference 52.211-6 - Brand Name or Equal (August 1999) 52.212-1 - Instructions to Offerors Commercial (Jan 2017) Vendors are advised to: Include a completed copy of their Representations and Certifications with their quote. AND Include a statement specifying the extent of agreement with all terms and conditions, provisions included in this solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions or this solicitation may be excluded from consideration. 52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Jan 2017) 52.217-5 Evaluation of Options (Jul 1990) - Except when it is determined in accordance with FAR 17.206(b) not to be in the Government s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. 852.273-70 - Late Offers (Jan 2003) 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vffara.htm and www.acquisition.gov Clauses Incorporated by Reference (as applicable) 52.212-4 - Contract Terms and Conditions Commercial Items ((Jan 2017) 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (Jan 2017) The following blocks are checked: 1, 4, 8, 14, 16, 19, 21, 22, 25-29, 30, 31, 32, 33, 44, 48, 51, 57 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (Insertion a: within 30 Days of Contract Expiration) (Insertion b: at least 10 Days of Before Contract Expiration) (Insertion c: shall not exceed 60 Months) 52.219-14 Limitations on Subcontracting (Nov 2011) 52.232-40 - Accelerated Payments to SB Contractors (Dec 2013) 852.203-70 - Commercial Advertising (Jan 2008) 852.219 10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Dec 2009) 852.219-11 - VA Notice of Total Veteran-Owned Small Business Set-Aside. (Dec 2009) 852.232-72 - Electronic Submission of Payment Requests (Nov 2012) 852.246-71 Inspection (Jan 2008) 852.246-70 Guarantee (JAN 2008) (Insertion: one (1) year) Basis for Award/Evaluation Procedures. A fixed-price purchase order will be issued to the vendor submitting the lowest-price quotation for items conforming to the solicitation specifications. All quotations/companies will be evaluated per FAR Part 13.106-2, for fair and reasonableness, best value to the United States, technical acceptability, and past performance. Except when it is determined in accordance with FAR 17.206(b) not to be in the Government s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). Cascade Set-Aside Procedures. Any award resulting from this solicitation will be made using the following cascade set-aside procedures per VHA memorandum #17-09, June 21, 2017 and in compliance with 38 U.S.C. 8127. The evaluation of offers received in response to the solicitation will use a tiered or cascading order of precedence. Tiered evaluation of offers, also known as cascading evaluation of offers, is a procedure used in negotiated acquisitions when market research is inconclusive for justifying limiting competition to small business concerns or sub-categories of small business concerns. The contracting officer solicits offers from both small and other than small business concerns that will be evaluated in the following tier order: Service-disabled veteran-owned small business (SDVOSB); Veteran-owned small business (VOSB); All other small business concerns; Other than small business. If an award or a sufficient number of awards cannot be made at the first tier, evaluation of offers will proceed at the next lower tier until an award or a sufficient number of awards can be made. For a company to be considered a SDVOB or VOSB, the company must be listed in https://www.vip.vetbiz.gov/. The VA contracting officer reserves the right to consider competitive quotes submitted from all responsible offerors (including large businesses) in determining the fair market price. Gray Market Notice - (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.