6515--Automated Asset Management using RFID and BLE (VA-26-00044895)

The Department of Veterans Affairs is seeking qualified contractors to deliver an Automated Asset Management Platform using Passive Radiofrequency Identification and Bluetooth Low Energy technologies to expand and enhance existing real-time location systems across Veterans Health Administration facilities, particularly within VISN 21. The contract is structured as a single-award Indefinite Delivery/Indefinite Quantity (IDIQ) with a three-year ordering period and potential task order extensions up to 12 months beyond that period. The work involves the design, procurement, installation, and configuration of hardware and software systems—including CenTrak RTLS, Zebra Passive RFID, and Infor Location Based Intelligence—to enable room-level tracking of assets, patients, and staff across multiple VA medical centers in California, Nevada, and the Pacific Islands. All solutions must integrate seamlessly with VA enterprise systems, comply with stringent federal and VA cybersecurity standards such as FIPS 140-2, FISMA, Privacy Act, and VA Directives 0710/6500, and meet accessibility requirements under Section 508. The solicitation is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses, requiring offerors to be verified through the VA Center for Verification and Evaluation and demonstrate the capacity to perform at least 50% of the work themselves. Contract performance demands strict adherence to security protocols including mandatory background investigations at Tier 1, 2, or 4 levels processed via OPM’s e-QIP system, electronic fingerprinting, and continued compliance with HSPD-12 badge policies. Contractor personnel must sign a Rules of Behavior agreement, use only VA-approved encryption, disable Bluetooth on all provided equipment, and are prohibited from using portable media or transmitting VA data outside secure environments. Deliverables include detailed system architecture diagrams, coverage maps, data dictionaries, installation reports, and compliance documentation—each subject to government review and formal acceptance. All shipments must be labeled with the VA IFCAP Purchase Order number and sequentially packaged with prior coordination to site points of contact. The primary point of contact for contract administration is Juan C. Perez, Contract Specialist at the Technology Acquisition Center in Eatontown, NJ, who also serves as the Contracting Officer’s Representative. Evaluation for award will consider technical understanding, staffing expertise, schedule adherence, and value added—without assigned numerical weights—with performance rated as "Satisfactory or higher." No pricing information or contract ceiling amount is disclosed, indicating this is a pre-award phase where technical capability and compliance will be prioritized over cost in the