6515--Custom Surgical Packs

The Department of Veterans Affairs, through Network Contracting Office 6, has issued Solicitation 36C24626Q0146 for an Indefinite Delivery Indefinite Quantity (IDIQ) contract to supply Custom and Standard Surgical Packs to the Central Virginia VA Health Care System and associated facilities in Richmond and Fredericksburg, Virginia. The contract will be awarded on a Lowest Price Technically Acceptable (LPTA) basis under FAR Part 12 as a commercial item acquisition, with a firm fixed-price structure and a three-year ordering period running from February 1, 2026, through January 30, 2029, divided into three distinct pricing periods. Vendors must respond with detailed line item pricing, submit physical or video demonstrated samples of each custom pack, and provide packaging methodology and customization processes that comply with strict sterilization, labeling, and traceability standards, including ISO 9001:2015, FDA 21 CFR 820, and the Trade Agreements Act. All packs must be sterilized using approved materials, include tamper-evident packaging with ETO indicators, bear individual lot numbers and country-of-origin labels, and comply with requirements for latex content disclosure and non-restrictive packaging design to ensure sterility and safety. Technical acceptability is determined through the Richmond Pack Evaluation Checklist, which assesses components, cleanliness, labeling, packaging integrity, and regulatory compliance, and only technically acceptable proposals proceed to price evaluation. Vendors must be registered in the System for Award Management with the correct NAICS code 339112 and must provide OEM authorization if not the manufacturer. Deliveries are FOB destination to VA facilities, with standard orders required within three business days of receipt and emergency orders fulfilled within 24 hours. Invoices must be submitted electronically via the VA’s EIPP system using EDI ANSI X12 v5010, and payments processed through EFT via SAM. The contract includes special requirements such as compliance with cybersecurity standards, including FIPS 140-2 and NIST SP 800-52, mandatory application of security patches within seven days, and adherence to security clearance protocols for personnel handling VA information. Contract administration is managed by Contracting Officer Audrey Wooten in Hampton, Virginia, and while no contract value has been published due to unpopulated pricing fields, the government retains the right to exercise option quantities under FAR 52