6515--Fujifilm Sonosite Ultrasound

Department of Veterans Affairs Veterans Health Administration (VHA) Sources Sought Notice Obtain Ultrasound Unit. This is a Sources Sought notice and not a request for quotes. This request is solely for the purpose of conducting market research to enhance VHA s understanding of your company s offered services and capabilities. The Government will not pay any costs for responses submitted in response to this Source Sought Notice. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the service requirement described below. Vendors are being invited to submit information relative to their potential to fulfill this requirement, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. The Veterans Health Administration (VHA) is seeking to obtain brand name or equal Ultrasound Unit and Temple, TX. Refer to the General Requirements section below for the requested product description. This Sources Sought is to facilitate the Contracting Officer review of the market base, for acquisition planning, size determination, and procurement strategy. General Requirements: Brand name or equal Ultrasound Unit are needed for the Temple, TX in accordance with the following requirements: The Department of Veterans Affairs is seeking both manufacturers and/or distributors of the exact match or functionally equivalent equipment/ services to the following listed above. ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EA $0.000000 $0.00 COVID-19 POINT OF CARE ULTRASOUND GUIDE FDA 510K CLEARED LOCAL STOCK NUMBER: P29241 0002 1.00 EA $00.000000 $00.00 SONOSITE PX ULTRASOUND SYSTEM LOCAL STOCK NUMBER: L25100 0003 1.00 EA $00.000000 $00.00 TRANSDUCER L15-4 LOCAL STOCK NUMBER: L23120 0004 1.00 EA $00.000000 $00.00 TRANSDUCER L19-5 LOCAL STOCK NUMBER: L23972 0005 1.00 EA $00.000000 $00.00 SONOSITE PX STAND LOCAL STOCK NUMBER: L25110 0006 1.00 EA $00.000000 $00.00 PRINTER B&W HYBIRD GRAPHIC SONY UP-X898MD LOCAL STOCK NUMBER: L25200 0007 1.00 EA $0.000000 $0.00 USER GUIDE (PAPER)SONOSITE PX ENGLISH LOCAL STOCK NUMBER: P21894 0008 1.00 EA $0.000000 $0.00 SONOSITE PX SERVER MANUAL LOCAL STOCK NUMBER: P25393 0009 1.00 EA $0.000000 $0.00 SONOSITE PX SERVER PX SERVICE MANUAL LOCAL STOCK NUMBER: P25393 0010 1.00 EA $00.000000 $00.00 SONOSITE PX POWER PACK LOCAL STOCK NUMBER: L28623 GRAND TOTAL $00.00 Central Texas Veterans Health Care System Statement of Work [Title] INTRODUCTION Central Texas Veterans Health Care System (CTVHCS)has a requirement to fund the Fujifilm Sonosite ultrasound to supply and deliver the item(s) identified in Table 1 below. See salient characteristics below. This requirement is in support of the CTVHCS ability to conduct ultrasounds with diverse clinical settings, that provide advanced image clarity, for diagnostic ultrasound imaging. The CTVHCS has the need for this particular ultrasound for its unique capabilities and ease of use in a clinical setting. Table 1 Package Items Summary Item Number Part Number Item Description Quantity 1 P29241 COVID-19 Point-of-Care Ultrasound Guide - FDA 510K Cleared 1 2 L25100 Sonosite PX Ultrasound System 1 3 L23120 Transducer, L15-4 1 4 L23972 Transducer, L19-5 1 5 L25110 Sonosite PX Stand 1 6 L25200 Printer, B&W Hybrid Graphic, SONY UP-X898MD 1 7 P21894 User Guide (paper), Sonosite PX, English 1 8 P25393 Sonosite PX Service Manual 1 9 P25393 Sonosite PX Service Manual 1 10 L28623 Sonosite PX PowerPark 1 Additional Item Requirements For the Fujifilm Sonosite, the vendor shall provide user manuals that describe proper use, care and cleaning for users of the equipment. DATE OF MANUFACTURE MUST NOT BE GREATER THAN 2 YEARS BEFORE THE PURCHASE ORDER DATE. THE EQUIPMENT MUST NOT BE USED OR REFURBISHED AND MUST HAVE THE LATEST MANUFACTURER S SOFTWARE/HARDWARE UPDATES INSTALLED. GENERAL CONDITIONS Site Address The address of the Central Texas Veterans Health Care System is provided below. 1901 Veterans Memorial Drive Temple, TX 76504 Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below. Table 2 Anticipated Building Outfitting Schedule Building Name Building # Est. Delivery Start Date Est. Delivery End Date Olin E. Teague Veterans Medical Center 206 07/20/2021 07/20/2021 Schedule and Order Management 2.3.1 The above delivery schedule is based upon the award of the contract. Delivery schedule can change depending on date of award. CTVHCS is looking for delivery within 30 calendar days of award. 2.3.2 The awardees actual delivery dates will be confirmed by VA upon award. 2.3.3 Post-award, the vendor will coordinate delivery identified in this document with the CTVHCS prior to beginning any work (See Section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the CO, COR and the vendor. Delivery and Receiving 2.4.1 Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact Government POC Cindy Fields at +1 (555) 000-0000, contact@example.gov or Robert France at +1 (555) 000-0000, contact@example.gov. CTVHCS (Direct Delivery to address detailed in paragraph 2.1) 2.4.2 The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor. 2.4.3 The vendor is required to manage and coordinate delivery/installation at the CTVHCS with the COR or her representative. 2.4.4 On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours at the CTVHCS which are defined as: 8:00 AM to 4:30 PM Central Standard Time, Monday through Friday, and excluding Federal Holidays. Training Clinical Training Training shall include initial setup and user training; onsite training for go-live support, super user training and follow-up training. Clinical training must take place at the facility. SALIENT CHARACTERISTICS Essential/significant physical, functional or performance characteristics: The Sonosite is used in anesthesia service for critical imaging when placing regional blocks and intravenous catheters. Essential characteristics include: Workflow Efficiency: Its streamlined user interface improves workflow, allowing clinicians to find controls quickly with fewer touches. Exam types are optimized with most-needed annotations and calculations. Adaptable Positioning: Adaptable horizontal to vertical work surface allows clinicians to adjust Sonosite PX for optimal bedside ergonomics and bring it closer to the bedside. Advanced Image Clarity: Sonosite PX delivers the most advanced image clarity Sonosite has ever offered, aided by a new family of transducers, proprietary speckle reduction technology, and improved color performance. Touch and Physical Controls: Intuitive touch panel and physical buttons for quick access to the most-used controls. Unique, raised buttons allow clinicians to make adjustments via feel. Sonosite PX can be operated with gloves and a sterile drape. Closer Access: The low-profile wheelbase fits under most beds for closer access, especially important while operating the system across the bed. Front and side levers simplify height adjustments. Integrated Medical Informatics: Complete worksheets at the bedside. Sonosite Synchronicity workflow manager supports seamless credentialing, quality assurance, and billing. Compile data from all connected point-of-care ultrasound systems into a central location. Education at Your Fingertips: Sonosite is dedicated to clinician education. More than 150 scan-along education tutorials are onboard for diagnosis, procedures, pathology, and system and transducer use. Guide Needles Precisely: Auto SNP (Steep Needle Profiling) helps in-plane needle visualization from multiple angles with one system interaction. The clinician simply advances the needle at the angle optimal to reach the target. Rest Assured with Data Security: Sonosite PX includes robust security features to keep patient information safe and networks secure. The system meets FIPS199, FIPS200, and NIST 800-53. Manufacturer: Fujifilm 21919 30th Drive, SE Bothell, WA 98021 +1 (555) 000-0000 ATTACHMENTS None 52.211-6 Brand Name or Equal. As prescribed in 11.107(a), insert the following provision: Brand Name or Equal (Aug 1999) - - - (a) If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet are specified in the solicitation. - - - (b) To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must- - - - - - (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; - - - - - (2) Clearly identify the item by- - - - - - - - - (i) Brand name, if any; and - - - - - - - - (ii) Make or model number; - - - - - (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and - - - - - (4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications. - - - (c) The Contracting Officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. - - - (d) Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation. (End of clause) VAAR 852.212-72 Gray Market Items: a) Gray market items are Original Equipment Manufacturers' (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM, such that the OEM's warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. (End of clause) FAR 52.212-2 Evaluation-Commercial Items: A copy of the authorized distributor letter from the contractor to verify that you are an authorized distributor of the products/services SHALL BE SUBMITTED WITH THE QUOTE AND IS MANDATORY. Please title email with RFI Solicitation Number and Title