6515--HEINE Headlights Brand Name or Equal

The Department of Veterans Affairs, through Network Contracting Office 16, is soliciting offers under a firm-fixed-price contract set aside entirely for small businesses, with the purpose of acquiring Heine Loupe Headlights, specifically the Heine-J-008.31.460-3.5X HR LOUPE and ML4 LED Headlight model, on a brand name or equal basis. The solicitation, identified as 36C25626Q0727, requires all offerors to be registered in the System for Award Management (SAM) and small business offerors must also be certified on the SBA’s certification portal to be eligible for award. Submission of quotes must be made by email to T. Miller, Contract Specialist, at t.miller@va.gov, with the exact subject line format and by the deadline of 3:00 PM CDT on May 6, 2026. Offers must be structured into three distinct volumes—Technical Capability, Pricing, and Delivery Schedule—with failure to provide all three resulting in non-responsiveness. The required deliverables include the headlight units themselves, accompanied by operation and maintenance manuals, one binder per unit, digital copies of materials, and a compiled binder of manufacturer-recommended maintenance and operational data to be delivered to the Contracting Officer’s Representative upon installation. Delivery is FOB Destination to the Central Arkansas Veterans Healthcare System in North Little Rock, Arkansas, with a 30-day delivery window after receipt of order. The contract requires strict adherence to packaging standards outlined in VAAR 852.247-73, including original sealed manufacturer packaging and dry environmental storage until use. Inspection and acceptance occur at the delivery site by the Government, and payment must be submitted electronically through the VA’s e-Invoice system in X12 EDI format; no email, fax, or scanned invoices are accepted. Offers are evaluated on technical capability, price reasonableness, and delivery schedule in a trade-off process, not under LPTA, with award based on best value. All contractors are subject to stringent security and supply chain requirements, including prohibitions on using covered telecommunications equipment, handling of Protected Health Information under Privacy Act and FOIA rules, and mandatory reporting of any security incidents. Government rights to data are unlimited, and all contract terms, including security and compliance obligations, must be flowed down to any subcontractors. Contractors are prohibited from accessing VA computer systems or removing memory devices and must undergo