6515--New-Zodiac SA Clinical w/o Printer with Classic Probe

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C25720Q0552 Posted Date: 20 April 2020 Original Response Date: 24 April 2020 Product or Service Code: 6515 Set Aside (SDVOSB/VOSB): SDVOSB NAICS Code: 334510 Contracting Office Address Network Contracting Office 17, San Antonio, TX Supply I Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-05 03-03-2020. This solicitation is being requested as Brand Name or Equal IAW FAR 52.211-6. The associated North American Industrial Classification System (NAICS) code for this procurement is 334510, with a small business size standard of 1,250 employees. The Olin E. Teague Veterans Medical Center is seeking to purchase Zodiac Clinical SA w/o Printer and Classic Probe . All interested companies shall quotations for the following: Schedule of Supplies ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 14.00 EA 1096 ZODIAC SA CLINICAL W/O PRINTER WITH CLASSIC PROBE (US ONLY) LOCAL STOCK NUMBER: 8-04-16049 Funding/Req. Number: 1 0002 14.00 EA 1096 ZODIAC INSERT PHONE LOCAL STOCK NUMBER: 8-75-85400 Funding/Req. Number: 1 0003 14.00 EA 1096 EARTIP KIT IN BOX LOCAL STOCK NUMBER: 8-69029601 Funding/Req. Number: 1 0004 4.00 EA 1066 MADSEN ASTERA 2, US ONLY LOCAL STOCK NUMBER: 8-04-13102 Funding/Req. Number: 1 0005 4.00 EA 1066 CD QUICKSIN MATERIAL, US LOCAL STOCK NUMBER: 8-49-91300 Funding/Req. Number: 1 0006 1.00 EA OTOMETRICS ADVANTAGE SILVER LOCAL STOCK NUMBER: SVC99SILV Funding/Req. Number: 1 0007 1.00 EA TRAVEL, ZONE 3 LOCAL STOCK NUMBER: 9-99-40003 Funding/Req. Number: 1 GRAND TOTAL Delivery shall be provided 30 90 days ARO FOB Destination. The contractor shall deliver line all line items to the following address: Olin E. Teague Veterans Medical Center 1901 Veterans Memorial drive Temple, TX 76504-7451 Award shall be made to the offeror whose quotation is the lowest price technically acceptable. The government will evaluate information based on the following evaluation criteria: price, delivery, and technical acceptability. Price This the total amount of the offeror s quotation to include all items listed on the schedule of supplies and any charges for shipping/handling (starting Page 1 of this RFQ). Delivery This is the offeror s ability to deliver the equipment within 30 90 days ARO. Technical acceptability This is the offeror s ability to provide equipment in accordance with the following salient characteristics: STATEMENT OF WORK (14) 1096 Zodiac SA Clinical w/o Printer with Classic Probe (US only), (14) 1096 Zodiac Insert Phone, (14) 1096 Eartip Kit in Box, (4) 1066 Madsen Astera 2, US only, (4) 1066 CD Quicksin Material, US, (1) Otometrics Advantage Silver, (1) Travel, Zone 3, (Audiology Clinic) Central Texas Veterans Health Care System (CTVHCS) CONTRACTING OFFICERS REPRESENTATIVE (COR): CTVHCS Surgical Service will appoint one (1) COR for this contract. When service is requested, the contractor will always contact the COR, Mr. Selman Bridges. or CTVHCS POC, Ryan J. Euer. SERVICE TIME ARRANGEMENTS: Except by special alternative arrangement, scheduled service will be provided only during contractor s normal working hour s local site time. Upon acceptance of this contract, the contractor shall immediately contact the COR, Mr. Selman Bridges or Ryan J. Euer to schedule mutually agreeable service times. SCOPE OF WORK: (14) 1096 Zodiac SA Clinical w/o Printer with Classic Probe (US only), (14) 1096 Zodiac Insert Phone, (14) 1096 Eartip Kit in Box, (4) 1066 Madsen Astera 2, US only, (4) 1066 CD Quicksin Material, US, (1) Otometrics Advantage Silver, (1) Travel, Zone 3, (Audiology Clinic) at CTVHCS, Temple, Texas. Service shall consist of the following: Corrective and Preventive Maintenance Services: All services necessary and required to ready the (14) 1096 Zodiac SA Clinical w/o Printer with Classic Probe (US only) for operation. Maintenance Service as needed to maintain system operational at the time of warranty: COR along with the CTVHCS POC will verify that required specifications are met and testing will be performed as necessary to ensure system is fixed, repair, serviced and fully operational. Upon receiving a maintenance and repair call from the COR or CTVHCS POC, the contractor shall make a return telephone call for within two hours. The contractor will restore the equipment to FULL PERFORMANCE within forty-eight (48) hours of the initial call. The contractor shall notify the COR or CTVHCS POC of the existence or development of any defects in the equipment covered under this contract, which the contractor considers he/she is not responsible for under the terms of the contract (such as operator misuse). Training and support and preventative maintenance and educational courses to be provided on-site as indicated. The Contractor will provide all resources, including parts required to ensure system remains operational, in accordance with the contract requirements. DESCRIPTION: (14) 1096 Zodiac SA Clinical w/o Printer with Classic Probe (US only) Equipment features: Diagnostic probe, Classic Eartips Eartip box Otometrics insert phone, contralateral Contralateral phone, TDH-39 Inserts for contralateral phones Shoulder strap hook Probe home for Quick Check probe, wall-mounted or device-mounted 2 cc cavity for probe check Multi-frequency cavity kit OTOsuite SW installation disk Power cord MADSEN Zodiac User Guide MADSEN Zodiac Reference Manual USB connection cable Power supply unit Paper roll for built-in printer Probe tips Wall-mount kit for PC-based device Probe cleaning kit EXCLUSIONS (unless otherwise quoted): Modifications or corrections to the work scope dictated by concealed conditions encountered in the performance of the work and not indicated by the drawings, or specifications. Modification or corrections to installation room or supplied power. PERSONNEL CLEARANCES AND PRIVACY CONSIDERATIONS: The contractor will ensure that their personnel and subcontractor personnel meet the privacy standards as set forth by Health Insurance Portability and Accountability Act (HIPAA) of 1996 with respect to personal and confidential information that they may come upon, while servicing medical equipment. PATIENT HEALTH INFORMATION (PHI) AND INDIVIDUALLY IDENTIFIABLE INFORMATION (III): This system does contain Patient Health Information (PHI) and Individually Identifiable Information (III). It integrates seamlessly with Noah and external Electronic Medical Records (EMR). You can easily and safely transfer data to selected patient files, reducing errors saving you time every day. No VA data will leave the VA Facility. If a hard drive or any other electronic storage device needs to be replaced, the device will be given to the Information Security Officer. After destruction of the data by degaussing, the device may be returned to the vendor for inventory control if so requested. The repair of this system will be supervised by a VA employee in BioMed to assure data does not leave the facility. The designated facility point of contact is responsible to ensure no VA data leaves the facility, and an employee supervises repair. No security & privacy training is needed by the vendor, because the repair will be supervised. No other security statement is needed. DOCUMENTATION: Contractor will provide the COR or CTVHCS POC with individual written reports, which describe the maintenance and repair service performed on the equipment under warranty in enough detail to be acceptable by field inspectors of The Joint Commission and other inspecting bodies. This shall include a list of all parts replaced, all service performed, as well as a statement that the equipment is operating per manufacturer s specifications after repair. The service report will be signed by the contractor s service technician, and by designated facility personnel. Prior to award, bidder must have a facility to include personnel, test equipment, parts inventory, training certificates, licenses and technical documentation available for inspection by VA Medical Center personnel and be able to show written evidence to technical qualifications of personnel, test equipment (and calibration documentation) licenses and availability of parts. Parts availability must be written documentation from either the equipment manufacturer or authorized parts supplier. In either case, bidder must be able to show the availability of parts to him/her within 24 hours after initial call. For contracts for maintenance and repair services form other than the original manufacturer or a designated representative, the Contractor will be fully responsible for obtaining all technical documentation necessary to fulfill contractual obligations. The Contractor warrants that the services to be performed under this contract will be performed in a good workmanship manner and shall conform to the standards of the industry. This warranty is given expressly and in place of all other warranties, expressed or implied, statutory or otherwise, and is the only warranty given by the contractor. Warranty items that expire during the contract period will be added to the contract as appropriate. NEGLIGANCE CLAUSE: When services and parts are required because of accident, abuse, misuse or negligence by other than the contractor or his representative and are not included as a part of PM inspection or service calls, such needs will be reported to the Contracting Officer s Representative along with estimates of charges. The contracting officer and representative will evaluate these needs and authorize appropriate action. The parts will be installed under the terms of the contact and each invoice is to include a legible itemized list of labor charges and parts costs. The government will incur no charges for service and parts including glassware due to accident, abuse, misuse or negligence by the contractor or his representative. RECORDS MANAGEMENT: All records (administrative and program specific) created during the period of the contract belong to VISN 17 and CTVHCS and must be returned to CTVHCS at the end of the contract or destroyed in accordance to the VHA Record Control Schedule (RCS)10-1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. END OF CONTRACT: Contractor guarantees that all equipment covered in this contract shall meet or exceed manufacturer s performance specifications at the contract expiration date. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items FAR 52.212-3, Offerors Representations and Certifications Commercial Items Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive The following clauses shall be considered marked within 52.212-5 52.211-6 Brand Name or Equal 52.222-3 Convict Labor 52.222-19 Child Labor Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-36 Affirmative Action for Workers with Disabilities 52.222-50 Combatting Trafficking in Persons 52.225-13 Restrictions on Certain Foreign Purchases 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.204-7 System for Award Management 52.212-2 Evaluation Commercial Items. Lowest Price Technically Acceptable (LPTA) 852.270-1 Representatives of contracting officers 852.203-70 Commercial Advertising 852.211-70 Equipment Operation and Maintenance Manuals 852.219-10 Service-Disabled Veteran Owned Small Business set-aside 852.232-72 Electronic submission of payment requests 852.237-70 Contractor Responsibilities 852.246-70 Guarantee All questions related to this acquisition shall be submitted via email to Oneka Robertson @ contact@example.gov. All questions are to be received no later than 12:00PM CST 22 April 2020. Quotes shall be submitted via email to Oneka Robertson @ contact@example.gov. All quotes and additional required documentation are to be received no later than 12:00PM CST 24 April 2020. Quotes must include company name, company DUNS number, TAX ID#, Shipping and Handling if applicable, and point of contact information. For information regarding this solicitation please contact: Oneka Robertson Contract Specialist +1 (555) 000-0000 contact@example.gov