6515--NX EQ Dental Radiographic Units, Intraoral (Internal X-Ray)

The Department of Veterans Affairs, through the Strategic Acquisition Center in Frederick, Maryland, is procuring Dental Radiographic Units Intraoral under a combined synopsis and solicitation designated as 36C10X26Q0168, which is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses. The requirement calls for the procurement of Planmeca ProX™ or equal intraoral X-ray systems, including portable handheld units with a focal spot size of 0.4 mm or smaller and fixed systems capable of wall, ceiling, or pole-mounted installation, all of which must be from the same manufacturer. The scope encompasses three distinct equipment categories: portable units, fixed systems, and compatible sensors integrated with dental imaging software such as MiPACS, Apteryx, and DEVA SW. The contract is structured as a single award, requirements-based contract with a one-year base period and four one-year option periods, operating under a firm-fixed price model with a mandatory 3.0% SLA fee embedded in all unit pricing. Deliveries are FOB destination and must be shipped to various Veterans Health Administration locations nationwide, with all shipments requiring detailed documentation including delivery tickets, manifests, packing lists, and labeling that includes the VA order number, total container count, and IFCAP PO number. Compliance with technical requirements is strictly enforced through pass/fail gates: offerors must meet all minimum salient characteristics and achieve at least an “Acceptable” rating on the technical evaluation to remain eligible. Technical factors are significantly more important than past performance, and both are collectively far more important than price, allowing award to the quote offering the best overall value even if not the lowest priced. All proposals must be submitted in four clearly defined volumes with specific naming conventions, and must include a complete set of certifications and representations including SAM registration, Buy American Certificate, manufacturer status, and an OEM letter dated within 30 days of submission. Electronic invoice submission via Tungsten’s system is mandatory, and payments will be made by electronic funds transfer within 30 days of delivery upon proper documentation. The contract includes a comprehensive set of Federal Acquisition Regulation clauses addressing ethics, whistleblower protections, subcontractor controls, security, and non-discrimination, alongside VA-specific requirements for shipping, inspection at destination, and reporting. Proposals must be submitted via email to the Contract Specialist and Contracting Officer no later than July 7, 2026, at 10:00 a.m. EST, and must not include hyperlinks