6515--Omnicell Components Not a Request for Quote

Statement of Need Omnicell 1-Cell Cabinet Components
Title of Project: Omnicell One Cell Cabinet Components | 646-26-3-123-0133 | VA-26-00069434
Background: The VA Pittsburgh Healthcare System (VAPHS) requires the procurement of one (1) Omnicell One Cell Cabinet associated components to support the activation of the 6E post surgical unit. This acquisition is necessary to enhance medication management efficiency, reduce manual errors, and align with the VA s ongoing transition toward the Autonomous Pharmacy model. The system integrates fully with existing Omnicell infrastructure currently deployed at University Drive, HJ Heinz, and CBOC locations. This requirement consists of two separate procurement channels: (1) ECAT procurement (PO 646-B62007) of the primary Omnicell 1-Cell Cabinet (MED-FRM-501), and (2) local NC04 contracting procurement of components including drawers, Flexlock, WIN10 package, external return bin, shelf, and installation. These items together complete the fully functional dispensing system required for the 6E activation post-surgical unit. Scope: The contractor shall provide installation services for the ECAT-procured Omnicell 1-Cell Cabinet (MED-FRM-501), and all components itemized below. The contractor responsibilities include uncrating, staging, installation, physical integration, hardware setup, and verification of operational readiness. Pittsburgh VA Biomedical Engineering will perform safety checks, asset entry, and system acceptance after installation. Deliverables Required: Item Number Item Description Quantity MED-DRW-009 Metal Locking Drawer 12 Ea MED-OPT-002 XT External Return Bin 1 Ea MSA-LIC-009 WIN10 Premium O/S Package 1 Ea SRD-OPT-012 XT Flexlock with 50ft Cable, Installed 1 Ea SUP-OTH-002 XT Pullout Shelf 1 Ea Salient Characteristics: Compatibility Requirements: Must interface seamlessly with the existing Omnicell enterprise system currently in operation at VAPHS. Must support VISTA/BCMA workflows, Pharmacy data flows, and existing network interface standards. Must maintain full compatibility with current login, access-control, and auditing protocols. Functional Requirements: Provide secure medication storage utilizing a combination of locking drawers and configurable compartments. Support controlled substance workflows such as blind counts, returns, waste documentation, and audit trails. Include automated and configurable user permission levels and real-time inventory visibility. Enable integration with external return bins and accessory components specified for the 6E clinical workflow. Run on validated Windows 10-based Omnicell hardware with current cybersecurity compliance. Performance Requirements: System must arrive fully licensed, updated, and ready for Biomedical Engineering inspection. Hardware and software must meet reliability standards required for 24/7 clinical operations. All components must be new, fully warranted, and compliant with VA, FDA, and ISMP recommendations for medication dispensing systems.
Scheduling, Hours of Work, and Location: Delivery Location: Pittsburgh VA Medical Center ATTN: 6 East University Drive C. Pittsburgh, PA 15240 Delivery must occur during standard VAPHS receiving hours (Mon-Fri, 8:00am-3:30pm ET) Upon receipt, Biomedical Engineering will perform all safety checks, asset entry, and assignment of an EE number. Security: The contractor installation is limited to physical setup and configuration; no network access will be provided. The contractor will not handle, access, or store VA sensitive information. All contractor activities must comply with VA Handbook 6500 physical security requirements. The Contractor shall perform installation on-site at the Pittsburgh VA Medical Center at University Drive C. Pittsburgh, PA 15240.
Reports and Acceptance of Deliverables:
Delivery confirmation will be validated through Biomedical Engineering and Logistics. Documentation must include proof of delivery, serial numbers, and purchase order number. REQUEST FOR INFORMATION INSTRUCTIONS: The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above. Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, UEI Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 339114 Please answer the following questions: Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? Is your company considered small under the NAICS code identified under this RFI? Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? If not, can you provide additional information shown below. This is to confirm compliance with the non-manufacturer rule IAW 13 CFR 121.406(b) Nonmanufacturers. Does your company exceed 500 employees; Primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied; Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice; Obtained an individual or class waiver? If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).
If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? Must have an authorized distributor letter from the original equipment manufacture. If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job. Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number. If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. Please submit your capabilities in regard to the salient characteristics detailed above and any information pertaining to equal to items to establish capabilities for planning purposes? Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. Equipment manufacture, Country of origin Please provide your UEI number. This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 12. Telephone responses will not be accepted. Responses must be received via e-mail to andrew.taylor3@va.gov no later than, 4:00 PM Eastern Time (ET) on June 17, 2026. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting Officer, Andrew Taylor. Questions or responses will include the Source Sought number 36C24526Q0667 in the subject line. All firms responding to this Request for Information are advised that their response is not a request for quotes, therefore will not be considered for a contract award from this request. Any interested business concern must submit a no longer that 10-page capability statement addressing its ability to meet the requirements listed above to Capability Statement shall include a statement regarding how the business concern is engaged in wholesale trade and normally sells the item being supplied and how the business concern will take ownership of the items being delivered. Vendors shall also provide certification, evidence that they are an authorized distributor of the Original Equipment Manufacturer. If a solicitation is issued, information will be posted on the SAM web site for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by e-mail to Contracting Officer at andrew.taylor3@va.gov include 36C24426Q0667 in the subject line. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. End of Document