This Government Contract opportunity from Department Of Veterans Affairs was posted on August 4, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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6515--Vestibular Diagnostic Systems - Intent to Sole Source

Closed

36C24226Q0886Federal

Submission Closed08/14/2026, 02:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 334510

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Commodities & Services Acquisition Service (36C791)

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3 days ago

DEADLINE

in 5 days

AI Contract Overview

The Department of Veterans Affairs, on behalf of the NJ VA Medical Center, intends to award a sole source Firm Fixed Price contract to e3 Diagnostics, Inc. for the procurement and installation of a Visual Eyes 525 3rd Generation Video Nystagmography system and associated vestibular diagnostic equipment at the Lyons Campus in Lyons, New Jersey. This action is justified under FAR Part 13.106-1(b) due to the necessity for system compatibility and the proprietary nature of the technology, which limits availability to a single manufacturer. Market research confirms e3 Diagnostics, Inc. as the exclusive authorized provider of these specific vestibular diagnostic systems, satisfying the public notice requirements under FAR 13.501. The equipment includes the VNG system with integrated vHIT Camera Edition, database software, ancillary devices such as the Air Fx 110V system and medical cart, and all necessary components for comprehensive vestibular assessment including caloric testing, saccade and pursuit analysis, torsional eye tracking, and rotational chair support. The contractor is responsible for uninstalling the existing end-of-life system, installing and calibrating the new equipment in Room S339 of Building 3, ensuring full operational functionality, providing on-site training customized to clinic protocols, and delivering all documentation and manuals. Installation must occur during business hours and be completed no later than 60 days after award or by September 1, 2026, whichever is later. The Government will provide the necessary space, electrical, and environmental conditions to support installation. All equipment must be original manufacturer product, as gray market items are strictly prohibited under Veterans Health Administration policy. While this notice is not a solicitation for quotes, responsible sources may submit a capability statement by August 14, 2026, to Patricia Tolini at [email hidden]; however, the Government retains full discretion to proceed with sole source award regardless of submissions.

General Info

e3 Diagnostics to install VNG system at NJ VA Medical Center under sole source contract by September 1, 2026.

Agency

Department Of Veterans Affairs → 242-NETWORK Contract Office 02 (36C242)

NAICS

334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing

Place of Performance

Set-Aside

NONE

Documents

36C24226Q0886 - Intent to Sole Source Vestibular Diagnostic Systems

special-notice

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedAug 4

special-notice

Response DeadlineAug 14

Deadline has passed

Submission Closed

08/14/2026, 02:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → 242-NETWORK Contract Office 02 (36C242)

Contacts1 person available

OfficeALBANY, NY, 12208, USA

Organization / AgencyDepartment Of Veterans Affairs → 242-NETWORK Contract Office 02 (36C242)

Office AddressALBANY, NY, 12208, USA

Contacts

Patricia Tolini

contact@example.gov

Full Description

This is a notice of intent to award a sole source contract and is not a request for quotes.
The Department of Veterans Affairs on behalf of NJ VA Medical Center, intend to award a Firm Fixed Price (FFP), sole source action to
Name and Contractor e3 Diagnostics, Inc. Street Address: 3333 N Kennicott Ave. City, State, Zip: Arlington Heights Illinois 600043
The objective of this action is to provide e3 Diagnostics vestibular diagnostic systems detailed below, for existing instrumentation needed. In accordance with FAR Part 13.106-1(b), it has been determined that only one source is reasonably available due to the requirement for compatibility and therefore limits this requirement to a brand name only procurement.
This notice of intent to sole source with justification for brand name only satisfies the public posting requirements of FAR 13.501.
Market research was conducted in accordance with FAR part 10; e3 Diagnostics, Inc. as the manufacturer and has identified themselves as the only vendor authorized to provide these specific vestibular diagnostic systems and has expressed interest in fulfilling this requirement.
Statement of Work Lyons Campus
Introduction The replacement of our end-of-life vestibular diagnostic systems at the Lyons, NJ VAMC..
Background /Objective The purpose of this Statement of Work is to outline the requirements, deliverables, installation activities, and training associated with the acquisition and installation of a Visual Eyes 525 3rd Generation Video Nystagmography (VNG) System or equivalent and related components.
Place of Delivery Lyons Campus of the VA New Jersey Health Care System VA NJCHS-Lyon Campus, Building 3, 2nd floor, Room S339 151 Knollcroft Road Lyons NJ 07939-5001
Period of Performance Estimated Need Date on September 1, 2026, or 60 days after receipt of award (ARO).
Scope of Work The contractor shall provide the equipment, installation services, and training necessary to fully implement a functional VNG diagnostic system at the designated VA facility. Visual Eyes 525 is used to test balance system of a patient through ocularmotor, positional tests and calorics. The system that results in faster generating of reports, quicker analysis of eye movements and processing of the entire evaluation. It also incorporates new testing capabilities such as seamless movement through a test battery without ever touching the mouse, touch screen, entry of clinic/clinician specific protocols, has a voice timer with audio cues for patients, records the patient's comments and case history on screen.
Specific Deliverables
Visual Eyes 525 3rd Generation VNG System including diagnostic tests, software, PC, monitor, printer, goggles, remote control, room camera, and clinical features. vHIT Camera Edition for vestibular head impulse testing. Database Software for clinical data management. Ancillary equipment including Air Fx 110V system, TV/monitor wall mount, and medical testing cart VHIT Camera Edition 4 Uninstallation of existing VNG system. Installation of new VNG system including setup, configuration, calibration, and verification. Training services include customization and on-site instruction. Deliver all listed equipment in operable condition. Provide manuals and documentation. Perform installation during business hours. Provide on-site training.
Salient Characteristics
VNG Battery (gaze, sacc Caloric Testing vHIT / Head Impulse Eye tracking tech Software Analysis & Reporting Rotational chair support Small PC, monitor, RF remote; portable office setup Real time analysis, timeline scrolling, customizable protocols Binocular high precision IR; torsional tracking, saccadometry Full range (spontaneous gaze, saccade, pursuit, OKN, OCR, positional, Dix Hallpike, etc.)
Government Furnished Property The Government shall ensure electrical, environmental, and workspace conditions meet installation requirements.
Inspection/Acceptance
The Government will accept the work when all equipment is installed, functional, and training is completed.
Veterans Health Administration prohibits the use of gray market items in their Medical Centers. Gray market items are considered to be items outside of the original equipment manufacturer s intended distribution channels.
This notice is not a request for quotes; however, all responsible sources may submit a capability statement which shall be considered by the Government. All capability statements must be
received by no later than 10:00AM Eastern Standard Time on August 14, 2026. Responses to be submitted to Patricia Tolini, Contracting Officer at contact@example.gov. A determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government.