6525--Intent to Sole Source Olympus Endobronchial Ultrasound Endoscope

This notice is being published in accordance with Federal Acquisition Regulation (FAR) Part 5.101(a)(2) requiring the dissemination of information on proposed contract actions. This is a notice of intent to award a sole-source contract pursuant to 10 U.S.C 2304 (C)(1), as implemented by FAR 6.302-1(a)(2) and 6.301-1(c), only one responsible source and no other supplies or services will satisfy agency requirements and brand-name descriptions. The Department of Veterans Affairs Medical Center, located at 150 South Huntington Avenue, Boston, MA 02301, requires an Olympus Endobronchial Ultrasound Endoscope brand name only. The Government intends to award a firm-fixed-price sole source contract. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. this notice of intent is not a request for competitive proposals. This is a written notice to inform the public of the Government's intent to award on a sole source basis. Interested parties may identify their interest and capability to respond to the requirement. Any response to this notice must show clear and convincing evidence that competition will benefit the Government. Please contact Manasés Cabrera, Contracting Specialist, with the responses or questions regarding this requirement at contact@example.gov. This notice will close on February 20, 2024, at 4:30 PM Eastern Standard Time (EST) Objective The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the awarded Contractor concerning the delivery of Olympus scope equipment. This document highlights the technical specifications and services being requested by the White River Junction VAMC for consideration towards the purchase of endoscopes. Vendors under this proposal shall provide all equipment, accessories, applicable training, and manuals. Project Management / Equipment Implementation Product delivery will be the responsibility of the vendors working with the White River Junction VAMC project management POC. The vendors will be responsible for coordinating and performing the devices' delivery, implementation, and training. Background/Justification/ Olympus is considered the standard at WRJ VA. This equipment is manufactured with premium technology. Acquiring new bronchoscopy scopes and equipment will help improve the efficiency of veteran care. Recent technological advances in both the Bronchoscopy tower and Bronchoscopy scopes play a prominent role in diagnosing early-stage Lung Cancer. The facility s primary goals are to maintain high-quality care, standardize and improve safety, use staff more effectively and efficiently, and improve patient care overall. Since staff is already familiar with and trained on Olympus equipment, there will be a minimal learning curve and impact on clinical workflow. By procuring the newest equipment, clinical care can be safer and more efficient patient care. Equipment Specifications Equipment: All equipment must be new, state-of-the-art, and not recertified or refurbished. All equipment must comply with current VA requirements, including vendor-supported operating systems. System Equipment Set-up monitors or modules [If applicable] Software set up Other (2) User Manuals (2) Service Manuals Information on disposable procurement Services Training Installation Training Provided / Training Materials Vendor will be required to provide two user manuals. Vendor will be required to provide two service manuals. Vendor will be required to provide an on-station in-service on the proper use and setup. Vendor will be required to provide the cleaning methods/guidelines for Olympus products and other accessories. All employees who will be utilizing the new scopes, including Providers, Technicians, Bio-Clinical Engineering, and Clinic staff members ("Trainees"), must be trained by an authorized representative by the OEM vendor before using the System. No charge on a mutually agreeable date and time. Installation Contractor s Responsibilities: Based on approved deployment work schedule, the Contractor shall provide all labor necessary to install, deploy and configure the requirements of WRJ VAMC Contractor shall receive and place equipment in the pre-arranged designated areas at the WRJ VAMC The Contractor shall unpack and install all equipment in the designated area and dispose of all trash. Disposing of the trash is the contractor's responsibility. Contractor shall perform all installation and configuration necessary to complete the work, plus perform technical service checks to ensure product is fully operational in accordance with manufacture operating standards Vendor will coordinate all site visits with the Biomed staff at least 24 hours in advance. The vendor will provide at-least a 1-year manufacturer warranty on the device from the date of installation. Medical Center s Responsibilities: Providing access to patient care spaces, hallways, and equipment rooms during normal business hours for implementation of the general system installation requirements. Providing a single point of contact to work with in planning and implementing the services described. Assign additional clinical staff during the transitions Responsible for any structural changes (cabinets, desks, etc.). Customer will be responsible for networking the device on the VA network with assistance provided from the vendor as needed. On-site assembly and installation of items and performance of services identified in this document will take place during hours defined as: 0730 to 1500 (i.e.: 7:30 am to 3:00 pm ET), Saturday or Sunday, excluding Federal Holidays High risk clinical areas may require after hours install. The Contractor is required to provide all tools, labor, and materials to complete assembly and installation of the items detailed in this document. The Contractor shall have an on-site representative for the duration of assembly and installation to serve as the primary interface with the WRJ VAMC staff. The WRJ VA will provide a staging area for the equipment to be staged before deployed Delivery Location Contractor shall deliver all equipment to the: White River Junction VA Medical Center 163 Veterans Dr. White River Junction, VT 05009 ATTN: Rebecca Halmich Records Management The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract: Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.