6540--VISN 23 Eyeglasses (VA-18-00144399)

5. PROJECT NUMBER (if applicable) CODE 7. ADMINISTERED BY 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE 9A. AMENDMENT OF SOLICITATION NUMBER 9B. DATED PAGE OF PAGES 10A. MODIFICATION OF CONTRACT/ORDER NUMBER 10B. DATED BPA NO. 1. CONTRACT ID CODE FACILITY CODE CODE Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers E. IMPORTANT: is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. 15C. DATE SIGNED B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER Contractor 16C. DATE SIGNED 14. DESCRIPTION OF AMENDMENT/MODIFICATION 16B. UNITED STATES OF AMERICA Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER 15B. CONTRACTOR/OFFEROR STANDARD FORM 30 PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.) (If required) (SEE ITEM 11) (SEE ITEM 13) (X) CHECK ONE 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (Signature of person authorized to sign) (Signature of Contracting Officer) 1 14 0004 None Department of Veterans Affairs NETWORK 23 CONTRACTING OFFICE 1303 5th St, Suite 300 Coralville IA 52241 Department of Veterans Affairs NETWORK 23 CONTRACTING OFFICE 1303 5th St, Suite 300 Coralville IA 52241 36C26319R0053 07-21-2020 X X X 0 See CONTINUATION Page This amendment is to add the attached Questions to the Request for Proposals Please read the attached questions and answers Please note a revised Bid Schedule has been attached to this Amendment, this will take the place of the Bid Schedule within the RFP package and will be the only Bid Schedule evaluated All other Terms and Conditions remain in effect Richard Leistiko Contract Specialist Page 4 of 16 VISN 23 Questions, 7/19/20 Please clarify if proposals should be submitted electronically via email or hard copy? (NOTE: this same question was asked in amendment 2 and amendment 3 with the answer in Amend 3 stating that email submission is acceptable and the answer in amend 2 stating that submissions shall be submitted via hard copy to David Malm)- note that email submission would be preferred if possible Proposals could be submitted via e-mail however samples will need to be shipped. Please clarify if a physical sample frame kit is required with proposal submission or if only frame selection charts are to be submitted? (NOTE: the solicitation appears to state that only frame selection charts are required but in response to a question in Amend 3 it states that physical frame selection and chart required to be mailed ) Yes, both frame selection charts and a physical sample of frame selection will be required. Can VA please take another look at the estimated quantity of GLASS bifocals? The quantity listed of 25,484 is much higher than what would be expected and much higher than the more realistic amounts listed for SV glass (1620) and Progressive glass (2389). An error of this margin could lead to significant inequities in bidding amongst the contractors submitting bids. This is an error and the numbers would be much lower than 25,484. See revised Bid Schedule In the Bid Schedule the volumes for Bifocals is consistent from 0001AB to 0004AB but in Year 5 (0005) the quantities that had been used for Bifocals are used for Single Vision and the quantities used for Bifocals is different than what had been used in Years 1 to Year 4. Can VA please correct? Corrected, see attached Bid Schedule for revised quantities. Thank you for bringing this to our attention Are optician services currently being provided by VA employed opticians, opticians provided by the current contractor, or a mixture of both? Under this new contract will the contractor be providing all of the opticians and if so, will the contractor be able to bill the VA for optician services? Some sites have VA employed opticians; some sites have contracted opticians. VCS will be setting up a contract in conjunction with this contract for optical shops at sites that desire this service. Optician pay will not be a part of this contract. All Optician CLINS have been removed from the Bid Schedule Can VA please clarify what information contractors are expected to provide in CLIN006 to CLIN 0010 (Optician Average Annual Wage)? In answers provided in Amendment 3 it was stated by VA that these will be established with a separate VCS contract. Are we therefore supposed to leave these CLINS blank until discuss with VCS take place on a contract? If not blank, could VA please provide an example of the information expected if no information other than the number of opticians required for each location (e.g. 2 for Minneapolis) is being provided in the SOW? Yes, this will be negotiated in the VCS contract. See Revised Bid Schedule attached to this amendment A question was asked in Amend 2 if VA could add anti-reflective coating and oversize lens blanks to the bid schedule and the response was yes, please do . May we suggest that VA add these o the bid schedule with appropriate (estimated) quantities so that all contractors are bidding on the same items/quantities? See Revised Bid Schedule attached to this amendment. In response to question 11 in Amend 3, VA stated that if noted items are duplicated, please make a note in the bid schedule to reflect the duplication . May we suggest that VA correct items that may be duplicates as asking contractors to note them in their bids could lead to inconsistencies among bids provided by contractors? (NOTE: In our opinion, because sections 0001AE to 0005AE, Hi-Index lenses, are broken down by lens style (SV, BF, TF, Prog) they are the only items that could be confused as being duplicates. May we suggest that Hi-Index lenses just be listed as an add-on without reference to a specific lens material? The Bid Schedule has been revised to reflect the change VISN 23 Eyeglasses Schedule of Items Page 16 of 16 Page 16 of 16 SCHEDULE OF ITEMS Note: Unless it states lens only , prices include UV coating on all lenses, scratch resistance coating on all plastic lenses, balanced lenses, as well as frames and case (cushioned, open-end, pocket or clip-on). Guaranteed Minimum: $100,000.00 Maximum Contract Value: $35,094,799.80 CLIN 0001 ORDERING YEAR 1, OCTOBER 1, 2020 THROUGH SEPTEMBER 30 2021 0001AA Single Vision Lenses: Estimated Quantity for ALL stations Unit Price Total Glass 1620 Plastic 29475 Polycarbonate 2350 0001AB Bifocal Lenses: Estimated Quantity Unit Price Total Glass 25484 Plastic 49826 Polycarbonate 26234 0001AC Progressive Lenses: Estimated Quantity Unit Price Total Glass 2389 Plastic 37754 Polycarbonate 3419 0001AD Trifocal Lenses: Estimated Quantity Unit Price Total Glass 212 Plastic 7626 Polycarbonate 477 0001AE Miscellaneous: Estimated Quantity Unit Price Total Lenses Only Single 375 Bifocal 750 Progressive 750 Trifocal 293 Oversize Blanks 1000 Slab off Single 387 Slab off Multifocal 325 0001AF Type Estimated Quantity Unit Price Total Prisms (lenses) 245 0001AG Lens Treatments/Tints, Dyes, Coatings: Estimated Quantity Unit Price Total Rose, Amber, Brown, Gray tints (Routine) 1090 Rose, Amber, Brown, Gray tints (Polycarbonate) 3030 Photogray (Glass Only) 1385 Transitional (All) 84840 Bifocal ST-35 2020 Trifocal 7X35 1020 Extra power on cylinder over 10 but under 12 diopters 1290 Extra power on cylinder over 12 diopters 1247 Anti-Reflective Coating 25000 Hi Index 1433 ESTIMATED TOTAL ORDERING YEAR 1 $ _______________ CLIN 0002 ORDERING YEAR 2, OCTOBER 1, 2021 THROUGH SEPTEMBER 30, 2022 0002AA Single Vision Lenses: Estimated Quantity Unit Price Total Glass 1620 Plastic 29475 Polycarbonate 2350 0002AB Bifocal Lenses: Estimated Quantity Unit Price Total Glass 25484 Plastic 49826 Polycarbonate 26234 0002AC Progressive Lenses: Estimated Quantity Unit Price Total Glass 321 Plastic 5372 Polycarbonate 481 0002AD Trifocal Lenses: Estimated Quantity Unit Price Total Glass 212 Plastic 7626 Polycarbonate 477 0002AE Miscellaneous: Estimated Quantity Unit Price Total Lenses Only Single 375 Bifocal 750 Progressive 750 Trifocal 293 Oversize Blanks 1000 Slab off Single 387 Slab off Multifocal 325 0002AF Type Estimated Quantity Unit Price Total Prisms (lenses) 245 0002AG Lens Treatments/Tints, Dyes, Coatings: Estimated Quantity Unit Price Total Rose, Amber, Brown, Gray tints (Routine) 1090 Rose, Amber, Brown, Gray tints (Polycarbonate) 3030 Photogray (Glass Only) 1385 Transitional (All) 84840 Bifocal ST-35 2020 Trifocal 7X35 1020 Extra power on cylinder over 10 but under 12 diopters 1290 Extra power on cylinder over 12 diopters 1247 Anti-Reflective Coating 25000 Hi Index 1433 ESTIMATED TOTAL ORDERING YEAR 2 $ _______________ CLIN 0003 ORDERING YEAR 3, OCTOBER 1, 2022 THROUGH SEPTEMBER 30, 2023 0003AA Single Vision Lenses: Estimated Quantity Unit Price Total Glass 1620 Plastic 29475 Polycarbonate 2350 0003AB Bifocal Lenses: Estimated Quantity Unit Price Total Glass 25484 Plastic 49826 Polycarbonate 26234 0003AC Progressive Lenses: Estimated Quantity Unit Price Total Glass 2389 Plastic 37754 Polycarbonate 3419 0003AD Trifocal Lenses: Estimated Quantity Unit Price Total Glass 212 Plastic 7626 Polycarbonate 477 0003AE Miscellaneous: Estimated Quantity Unit Price Total Lenses Only Single 375 Bifocal 750 Progressive 750 Trifocal 293 Oversize Blanks 1000 Slab off Single 387 Slab off Multifocal 325 0003AF Type Estimated Quantity Unit Price Total Prisms (lenses) 245 0003AG Lens Treatments/Tints, Dyes, Coatings: Estimated Quantity Unit Price Total Rose, Amber, Brown, Gray tints (Routine) #1, #2, #3 1090 Rose, Amber, Brown, Gray tints (Polycarbonate) #1, #2, #3 3030 Photogray (Glass Only) 1385 Transitional (All) 84840 Bifocal ST-35 2020 Trifocal 7X35 1020 Extra power on cylinder over 10 but under 12 diopters 1290 Extra power on cylinder over 12 diopters 1247 Anti-Reflective Coating 25000 Hi Index 1433 ESTIMATED TOTAL ORDERING YEAR 3 $ _______________ CLIN 0004 ORDERING YEAR 4, OCTOBER 21, 2023 THROUGH SEPTEMBER 30, 2024 0004AA Single Vision Lenses: Estimated Quantity Unit Price Total Glass 1620 Plastic 29475 Polycarbonate 2350 0004AB Bifocal Lenses: Estimated Quantity Unit Price Total Glass 25484 Plastic 49826 Polycarbonate 26234 0004AC Progressive Lenses: Estimated Quantity Unit Price Total Glass 2389 Plastic 37754 Polycarbonate 3419 0004AD Trifocal Lenses: Estimated Quantity Unit Price Total Glass 212 Plastic 7626 Polycarbonate 477 0004AE Miscellaneous: Estimated Quantity Unit Price Total Lenses Only Single 375 Bifocal 750 Progressive 750 Trifocal 293 Oversize Blanks 1000 Slab off Single 387 Slab off Multifocal 325 0004AF Type Estimated Quantity Unit Price Total Prisms (lenses) 245 0004AG Lens Treatments/Tints, Dyes, Coatings: Estimated Quantity Unit Price Total Rose, Amber, Brown, Gray tints (Routine) #1, #2, #3 1090 Rose, Amber, Brown, Gray tints (Polycarbonate) #1, #2, #3 3030 Photogray (Glass Only) 1385 Transitional (All) 84840 Bifocal ST-35 2020 Trifocal 7X35 1020 Extra power on cylinder over 10 but under 12 diopters 1290 Extra power on cylinder over 12 diopters 1247 Anti-Reflective Coating 25000 Hi Index 1433 ESTIMATED TOTAL ORDERING YEAR 4 $ ________________ CLIN 0005 ORDERING YEAR 5, OCTOBER 1, 2024 THROUGH SEPTEMBER 30, 2025 0005AA Single Vision Lenses: Estimated Quantity Unit Price Total Glass 1620 Plastic 29475 Polycarbonate 2350 0005AB Bifocal Lenses: Estimated Quantity Unit Price Total Glass 25484 Plastic 49826 Polycarbonate 26234 0005AC Progressive Lenses: Estimated Quantity Unit Price Total Glass 2389 Plastic 37754 Polycarbonate 3419 0005AD Trifocal Lenses: Estimated Quantity Unit Price Total Glass 212 Plastic 7626 Polycarbonate 477 0005AE Miscellaneous: Estimated Quantity Unit Price Total Lenses Only Single 375 Bifocal 750 Progressive 750 Trifocal 293 Oversize Blanks 1000 Slab off Single 387 Slab off Multifocal 325 0005AF Type Estimated Quantity Unit Price Total Prisms (lenses) 245 0005AG Lens Treatments/Tints, Dyes, Coatings: Estimated Quantity Unit Price Total Rose, Amber, Brown, Gray tints (Routine) #1, #2, #3 1090 Rose, Amber, Brown, Gray tints (Polycarbonate) #1, #2, #3 3030 Photogray (Glass Only) 1385 Transitional (All) 84840 Bifocal ST-35 2020 Trifocal 7X35 1020 Extra power on cylinder over 10 but under 12 diopters 1290 Extra power on cylinder over 12 diopters 1247 Anti-Reflective Coating 25000 Hi Index 1433 ESTIMATED TOTAL ORDERING YEAR 5 $ ____________ ESTIMATED GRAND TOTAL FIVE ORDERING YEARS: $________________