66--AUTOMATED GRAM STAIN SYSTEM

Solicitation Number: VA247-17-Q-0735 Notice Type: Combined Synopsis/Solicitation Synopsis: This is a COMBINED SYNOPSIS/SOLICITATION for commercial services/items prepared in accordance with the format in subpart 12.6, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed under FAR 13.1, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) The solicitation number is VA247-17-Q-0735 and is issued as a Request For Quotation (RFQ) (iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-52, November 2, 2011. - Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.arnet.gov/far (FAR) and http://vaww.appc1.va.gov/oamm/vaar (VAAR) (iv) This solicitation is issued as a total set aside for Service Disabled Veteran Owned Small Business and only qualified vendors may submit bids. The associated North American Industry Classification System (NAICS) code for this procurement is 325413, with a small business size standard of 1,250 employees. (v) This requirement consists of the following brand name OR equal item(s): ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 110 TESTS, STAIN KIT (5 bottles) sold w/AGS-100 LOCAL STOCK NO. AGS-SK-2000 1.00 EA __________________ __________________ 0002 QC SLIDE (PK50) sold w/AGS-1000&MGS-80 LOCAL STOCK NO. AGS-00700 1.00 EA __________________ __________________ 0003 GramPRO 1, SINGLE SLIDE STAINER LOCAL STOCK NO. AGS-1000 1 EA __________________ __________________ 0004 GramPRO 1 MANUAL LOCAL STOCK NO. NS __________________ __________________ 0005 SYSTEM CLEANER (2bottles) LOCAL STOCK NO. AGS-SC-4000 1 EA __________________ __________________ 0006 REPLACEMENT TUBING KIT FOR AGS-1000 LOCAL STOCK NO. AGS-TK-3000 1 EA __________________ __________________ 0007 GRAM S IODINE STABILIZER QS, bottle 4oz Amber LOCAL STOCK NO. AGS-DI-1000 1 EA __________________ __________________ 0008 SERVICE/OPERATOR MANUAL W/SCHEMATIC LOCAL STOCK NO. 1 EA __________________ __________________ GRAND TOTAL - - - - - - - - - - Specific features: Brand Name or Equal - - - New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. Quotes MUST be good for 60 calendar days after close of solicitation. *Items offered must meet or exceed the salient physical, functional, or performance characteristics of similar items produced by Hardy Diagnostics. STATEMENT OF NEED 1. INTRODUCTION/BACKGROUND: The purpose of this requirement is to obtain an automated gram stain system for the staining of microbiologic organisms on a glass slide. The current automated gram stain system is past its life span, is difficult to maintain, and has frequent performance/quality issues. Upon researching automated gram stain systems, there are only a few that are automated. 2. OBJECTIVE: The objective is to obtain an automated gram stain system that will stain glass slides with fixed microbiological organisms and/ or human specimens. b. This item is a fixed price purchase of Hospital Laboratory Equipment. 3. MAJOR REQUIREMENTS: The contractor shall provide an automated gram stain system for staining glass slides with fixed microbiological organisms and/ or human specimens. The system should submerge the glass slide in the various stains/solutions, must be a non-spray/non-centrifugal system. The gram stain system should have a detection system for the decolorizing phase of the gram stain process. The gram stain system should have automated cleaning cycles and user replaceable parts for routine maintenance. The manufacturer of the system shall provide a limited warranty, technical support for equipment installation, and user training/technical support. 4. GOVERNMENT FURNISHED INFORMATION OR MATERIAL: No Government furnished materials are for consideration in this contract activity. 5. MEETINGS AND REVIEWS: There are no required meetings/reviews. 6. TRAVEL REQUIREMENTS: Any cost of travel is the responsibility of the equipment vendor, unless otherwise specified in the contract award. The cost of travel for repairs under warranty are the responsibility of the product vendor. 7. CONTRACTING OFFICER'S REPRESENTATIVE (COR): a. Robert Haynes, Asst. Lab Manager (COR) +1 (555) 000-0000 "No Government personnel, other than the Contracting Officer, have the authority to change or alter these requirements. The COR shall clarify technical points or supply relevant technical information, but no requirements in this scope of work may be altered as a sole result of such verbal clarification." 8. REPORTS/DELIVERABLES: One(1) Automated Gram Stain System for staining of microbiologic organisms/patient specimens on a glass slide. 9. PERIOD OF SERVICE: Product delivery within one(1) month of contract award. 10. CONTRACTOR QUALIFICATIONS: Not required for Sole Source under $25k. 11. SECURITY/NATIONAL AGENCY CHECK REQUIREMENTS: N/A - - *Manufacturer and model number(s) not intended to limit competition, but to accurately and fully describe required features. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - (vi) The items for this solicitation are to be delivered to: - - - - - - - DELIVER TO: Albert German 1001 Trident St Hanahan, SC 29401-5799 (vii) 52.212-1 Instructions to Offerors - commercial Items, apply to this solicitation with the following addenda, FAR 52.216-18 Ordering; VAAR 852.236-76 Correspondence; VAAR 852.237-70 Contractor Responsibilities; VAAR 852.270-1 Representatives of Contracting Officers; VAAR 852.273-75 Security Requirements for Unclassified Information Technology Resources (viii) 52.212-2, Evaluation - Commercial Items: FAR provision 52.212-2 applies to this solicitation. The Government anticipates awarding a single contract resulting from this solicitation to the lowest priced technically acceptable offer that conforms to all solicitation requirements. Award without discussions is contemplated and all offerors are encouraged to submit their best offer with their initial submission. Submitted offers shall not exceed 15 single-sided pages and any pages beyond this amount will be removed and not evaluated. To be considered technically acceptable for award each offeror must provide with their submitted quote/offer: Documentation that confirms at least 3 years of satisfactory and relevant experience/past-performance providing the same type of required items and support services. Documentation that confirms the company/employees are manufacturer authorized resellers/distributors and installers of the quoted items. If you are quoting/offering or equal items, the offeror must submit manufacturer product literature that confirms the item(s) meets all the salient characteristics for the specified items. The salient characteristics for the specified item(s) are contained in the applicable manufacturer s literature. If you are quoting/offering or equal items, the offeror must clearly identify the exact make, model, manufacturer and item description for each line item to be considered. Quotes/offerors that do not provide an adequate description of how the equal product meets the salient characteristics will not be considered for award. This is not applicable to offerors that are quoting EXACT MATCH items. Documentation that confirms the company is registered and is the required socio-economic category in the System for Award Management (SAM) located at https:// www.sam.gov (ix) 52.212-3 Offeror Representations and Certifications - Commercial Items- Offeror's are to include a COMPLETED COPY OF PROVISION 52.212-3 with the faxed and written quote, a copy of the provision may be attained from http://www.arnet.gov/far; if not provided, the offer may not be considered for award. (x) 52.212-4 Contract Terms and Conditions - Commercial Items: apply to this solicitation with the following addenda; VAAR 852.203-70 Commercial Advertising, VAAR 852.237-76 Electronic Invoice Submission. (xi) 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b of FAR 52.212.5 are considered checked and are applicable to this acquisition: 52.219-4, 52.219-8, 52.219-28, 52.219-3, 52.222-19, 52.222.21, 52.222-26, 52.222.35, 52.222-36, 52.222-37, 52.222-39, 52.225-1, 52.232-34, 52.222-41, 52.222-44 (xii) n/a (xii) The Defense Priorities and Allocations System (DPAS) is not Applicable to this acquisition (xiv) n/a (xv) QUESTIONS: All questions regarding this solicitation need to be electronically submitted to Darius Crane, NCO 7 Contract Specialist e-mail contact@example.gov. The solicitation number must be identified on all submitted questions. - (xvi) Site Visit: N/A (xviii) QUOTES/OFFERS ARE DUE June 17, 2017 at 08:00 AM EST. Only electronic offers will be accepted; submit quotation to Darius Crane, NCO 7 Contract Specialist e-mail contact@example.gov. Please place ATTENTION: AUTOMATED GRAM STAIN SYSTEM - VA247-17-Q-0735 in the subject line of your email. All offers must include the solicitation number. Quotes/offers received after this date may not be considered for award. - (xvii) Contact information Contracting Office Address: Network Contracting Office 7-SAO EAST Department of Veterans Affairs 325 Folly Road, Ste 300 Charleston, SC 29412 Primary Point of Contact: Darius Crane Contract Specialist contact@example.gov Phone: +1 (555) 000-0000 Fax: +1 (555) 000-0000