71--CRRC FURNITURE

Solicitation: VA-247-15-Q-0639 CRRC Furniture Notice Type: Combined Synopsis/Solicitation (i) This is a COMBINED SYNOPSIS/SOLICITATION for commercial services/items prepared in accordance with the format in FAR subpart 12.6, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed under FAR 13.1, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) The solicitation number is VA-247-15-Q-0639 and is issued as a request for quotation (RFQ) COMBINED SYNOPSIS/SOLICITATION. (iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-52, November 2, 2011. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.acquisition.gov/far/ (FAR) and http://www.va.gov/oal/library/vaar/ (VAAR). Additionally 52.203-98, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements-Representation (DEVIATION 2015-02) and 52.203-98, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements-Representation (DEVIATION 2015-02) are incorporated into this solicitation. (iv) This solicitation is issued as a total SERVICE DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB) set-aside. The North American Industry Classification System (NAICS) code is 337214: Office Furniture (except wood) Manufacturing and the size standard is 500 employees. Only Department of Veterans Affairs Center for Veterans Enterprise (CVE) Vendor Information Pages (VIP) VetBiz verified SDVOSB firms are eligible to submit an offer or receive an award of a VA contract that is set-aside for SDVOSB in accordance with VAAR Part 819. A non-verified vendor that submits a bid or proposal should be rejected as non-responsive or technically unacceptable as listing in VIP is not self-correctable as a minor informality as, for example, a listing in SAM. All other purported SDVOSBs must apply for and receive verified status in accordance with 38 CFR Part 74 and be listed in VIP prior to submitting a bid or offer on an acquisition conducted in accordance with VAAR Part 819. The VIP database will be checked both upon receipt of an offer and prior to award. (v) This procurement is for NEW EQUIPMENT ONLY; no remanufactured or "gray market" items. All Equipment must be covered by the manufacturer's warranty. This requirement consists of the following items brand name or equal: SEE ATTACHMENTS: 1. VA247-15-Q-0639 PRICE/COST SCHEDULE for list of items 2. VA247-15-Q-0639 SOW for requirement details 3. VA247-15-Q-0639 FURNITURE PLAN ? Pricing Information: 1. All unit prices should be considered FOB destination. 2. Installation, including installation, inspection, shipping, and assembly of items, as well as cleanup, removal, and disposal of all packaging, shipping, and installation materials shall be a separate line item price. 3. Brand name or equal 4. New Equipment ONLY; NO remanufactured or "gray market" items 5. All items must be covered by the manufacturer's warranty 6. Offer MUST be good for 60 calendar days after close of solicitation 7. Delivery: 30 Calendar Days ARO 8. Shipping: FOB Destination Installation Requirements: 1. General VA Requirements: All products, furniture layouts, and placement shall meet federal, state, local jurisdictions including but not limited to codes, laws, ordinances, and regulations applicable to this project including Americans with Disabilities Act (ADA). The offeror is responsible for adherence to applicable regulations and codes. No product is to be field altered. 2. Copies of the following shall be submitted to the RHJVAMC POC, one week prior to installation: a. All product acknowledgements from each manufacturer with each part number tagged with the item code and the RHJVAMC Purchase Order (PO) number b. Each Manufacturer's Warranty c. Each Manufacturer's Maintenance Information 3. Proof of Insurance: Proof of Insurance for furniture dealer and installers is required. 4. Time and Place of Performance: All work to be performed in a timely manner. Installation must be coordinated with the RHJ VA MC POC. All furniture shall be installed in one mobilization. 5. Package Requirements: a. All labor, delivery and clean-up including disposal of trash and containers is the responsibility of the contractor and should be included in the proposal. b. All work is to be completed in one continuous mobilization. c. Delivery is to be just-in-time and any pre-storage is to be provided by the contractor (payment to be made only after installation of product). 6. Warranty: All product and installation will be warranted for a period of 12 months (minimum) after acceptance of the installation by the Government. OFFER SUBMISSION: Acceptable offer submission is each CLIN listed separately with individual pricing on standard company quote form inclusive of shipping. Include all requisite supporting documentation identified in this solicitation with your offer. ? Delivery/Installation Address: Community Referral Resource Center (CRRC) Charleston VA Medical Center Health Systems 2424 Mall Drive North Charleston, SC 29406 (vi) 52.212-1 Instructions to Offerors - commercial Items, apply to this solicitation with the following addenda, FAR 52.216-18 Ordering; VAAR 852.236-76 Correspondence; VAAR 852.237-70 Contractor Responsibilities; VAAR 852.270-1 Representatives of Contracting Officers; VAAR 852.273-75 Security Requirements for Unclassified Information Technology Resources (vii) 52.212-2 Evaluation - Commercial Items: FAR provision 52.212-2 applies to this solicitation. VAAR 852.211-73 Brand Name or Equal is also incorporated into this solicitation. At minimum, the offered item must meet all requirements set forth in the product specifications/salient characteristics of the requested items manufacturer documentation to be considered a responsive offer. The Offeror that submits the offer that meets all the requirements of the solicitation, is responsive and responsible, has the lowest cumulative price for all items (inclusive of delivery) and the offer is fair market price will be selected. The Government anticipates awarding a single award contract resulting from this solicitation to the lowest priced technically acceptable offer that is fair and reasonable and conforms to all solicitation requirements. Award without discussions is contemplated and all offerors are encouraged to submit their best offer with their initial submission. To be considered technically acceptable for award each offeror must provide with their submitted quote/offer: 1. Documentation that confirms at least 3 years of satisfactory and relevant experience/past-performance providing the same type of required items and installation services. 2. Documentation that confirms the company/employees are manufacturer authorized resellers/distributors/installers of the quoted/offered items and proof of insurance (Certificate of Insurance) for installation. 3. If you are quoting/offering "or equal" items, the offeror must submit manufacturer product literature that confirms the item(s) meets all the salient characteristics for the specified items. The salient characteristics for the specified item(s) are contained in the SOW and applicable manufacturer's literature. 4. If you are quoting/offering "or equal" items, the offeror must clearly identify the exact make, model, manufacturer and item description for each line item to be considered. Quotes/offerors that do not provide an adequate description of how the "equal" product meets the salient characteristics will not be considered for award. This is not applicable to offerors that are quoting "EXACT MATCH" items. 5. Documentation that confirms the company is registered and is the required socio-economic category in the System for Award Management (SAM) located at https:// www.sam.gov (viii) 52.212-3 Offeror Representations and Certifications - Commercial Items- Offeror's are to include a COMPLETED COPY OF PROVISION 52.212-3 WITH THE QUOTE. A copy of the provision may be attained from https:// www.sam.gov. If not provided, the offer may not be considered for award. (ix) 52.212-4 Contract Terms and Conditions - Commercial Items: apply to this solicitation with the following addenda; VAAR 852.203-70 Commercial Advertising, VAAR 852.237-76 Electronic Invoice Submission. (x) 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b of FAR 52.212.5 are considered checked and are applicable to this acquisition: 52.219-4, 52.219-8, 52.219-28, 52.219-3, 52.222-19, 52.222.21, 52.222-26, 52.222.35, 52.222-36, 52.222-37, 52.222-39, 52.225-1, 52.232-34, 52.222-41, 52.222-44 (xi) n/a. (xii) The Defense Priorities and Allocations System (DPAS) is not Applicable to this acquisition. (xiii) n/a. (xiv) QUESTIONS: All questions regarding this solicitation need to be electronically submitted no later than May 28, 2015, 11AM EST to Dino LaRocca, NCO 7 Contract Specialist e-mail contact@example.gov. The solicitation number must be identified on all submitted questions. Questions received after this date and time will not be answered. (xv) Site Visit: A site visit is not contemplated at this time. (xvi) QUOTES/OFFERS ARE DUE June 1, 2015 at 3PM ET. Only electronic offers will be accepted. Submit quotation to - Dino LaRocca, NCO 7 Contract Specialist e-mail contact@example.gov. All offers must include the solicitation number "VA-247-15-Q-0639 CRRC Furniture" in the subject line of the email. Quotes/offers received after this date and time may not be considered for award. (xvii) Contact information Contracting Office Address: Network Contracting Office 7-SAO EAST Department of Veterans Affairs 325 Folly Road, Ste 300 Charleston, SC 29412 Primary Point of Contact: Dino LaRocca, NCO 7 Contract Specialist contact@example.gov