LIMITED SOURCES JUSTIFICATION FAR PART 8.405-6 Order or BPA $3,000> 2237 Transaction # or Vista Equipment Transaction #: 648-13-3-1332-0053 This acquisition is conducted under the authority of the Multiple Award Schedule Program. The material or service listed in par. 3 below is band name sole source, therefore, consideration of the number of contractors required by FAR Subpart 8.4 - Federal Supply Schedules, is precluded for the reasons indicated below. Restricted to the following source: Manufacturer/Contractor: Watson Furniture Manufacturer/Contractor POC & phone number:
+1 (555) 000-0000 x200 Mfgr/Contractor Address: 26246 Twelve Trees Lane NW, Poulsbo, WA 98370 Dealer/Rep address/phone number: Kayser - Wesner, LLC/Kevin Kayser,
+1 (555) 000-0000 1 The requested material or service represents the minimum requirements of the Government. (1) IAW FAR 8.405-6 AGENCY AND CONTRACTING ACTIVITY: Department of Veterans Affairs 5115 NE 39th Ave Ste 103 Vancouver, WA 98662 Network Contracting Office (NCO): 20 (2) IAW FAR 8.405-6 NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED: The Portland VA Medical is requesting Watson Modular Furnishings for its new Salem CBOC. (3) (a) IAW FAR 8.405-6 A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY'S NEED: Modular furniture that is manufactured within 500 miles of the project site that meets the VA Infection Control standards and ergonomic initiatives is desired. Selected finishes will match the VA Finish Standards Palette, and existing stock. (b) ESTIMATED DOLLAR VALUE: $228,400.07 (c) REQUIRED DELIVERY DATE or PERFORMANCE PERIOD: 90 days ARO (4) IDENTIFICATION OF THE JUSTIFICATION AUTHORITY AND SUPPORTING RATIONALE (SEE FAR 8.405-6), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE. 1 In accordance with FAR 8.405-6(a)(1)(i)(B) and FAR 8.405-6(b) The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. The Portland VA Medical Center is constructing a new CBOC to LEED Construction standards per Executive Order 13514. As part of this Executive Order, materials and furnishings shall be sourced/manufactured from <500 miles from the project site while meeting the medical center's infection control and ergonomic initiatives. Watson Furnishings meet these standards as well as the Executive Order. Watson Furniture can be used in applications toward LEED credits in criteria such as Recycled content, rapidly renewable materials, optimized use of alternative materials, low emitting materials and local/regional materials. (5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH FAR 8.404(d), FAR 8.405-1(c), FAR 8.405-1(f), FAR 8.405-6(c)(2)(v) TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE DETERMINATION: Purchase of furniture from Watson Furnishings is at price parity with other furnishings of its type manufactured >500 miles from the project site. Local sourcing ensures we are supporting our local economy and local small business as well as enhancing customer service and reducing delivery/repair/installation times for the furniture bought and received. Similar purchase on 8/13/2013 for office furniture for $106,515.95 show that we are able to meet the Executive Order stated above. (6) IN ACCORDANCE WITH FAR 8.405-6(b)(1) and FAR 8.405-6(c)(2(ii) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED: A search on GSA Advantage revealed several FSS contract holders who carry this manufacturer's items. (7) IN ACCORDANCE WITH FAR 8.405-6(c)(2)(vii) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION: None (8) IN ACCORDANCE WITH FAR 8.405-6(c)(2)(viii) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE: In order to remove barriers to competition for these products, the VA would have to undertake an entire replacement of their modular furniture. This would be a very expensive project. The Portland VA has no immediate plans to replace its office furniture. However, if an event necessitated a large-scale or progressive replacement, it would be in the Portland VA's best interest to obtain competition for the new system. (9) IN ACCORDANCE WITH FAR 8.405-6(c)(2)(x) REQUIREMENTS CERTIFICATION: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. Melisse Kuhn 8/22/2013 SIGNATURE DATE Melisse Kuhn Interior Designer FMS NAME TITLE SERVICE LINE/SECTION Portland VA Medical Center FACILITY (10) APPROVALS IN ACCORDANCE WITH FAR 8.405-6(d): a. CONTRACTING OFFICER'S CERTIFICATION (required IAW FAR 8.405-6(c)(2)(ix)): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Donna L. Sullivan NCO 20 Purchasing Agent HIGHER LEVEL APPROVAL: b. NCM/PCM/DESIGNEE: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Stacia Nunn NCO 20 Supply Team B Manager DATE
