S--Flooring for B. 76

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The simplified acquisition procedures of FAR Part 13 will be used in conjunction with commercial items procedures of FAR Part 12. NAICS code is 314110, size standard is 500 employees. Solicitation #RFP VA256-13-R-1286 Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-68, effective June 26, 2013. All questions pertaining to this solicitation must be submitted by 12:00pm EDT July 26, 2013. Send all questions electronically to contact@example.gov Only electronic offers will be accepted. Offers must be submitted to contact@example.gov NO LATER THAN August 2, 2013 by 12:00 PM EDT. THERE IS a MANDATORY SITE VISIT AT BUILDING 76, 2200 FT. ROOTS DRIVE, NORTH LITTLE ROCK, AR 72114 ON 24 JULY 2013 AT 0900 on the porch facing Building 111. INSTRUCTIONS TO OFFERORS An offer shall be considered complete if it includes the technical capability for other than brand name, price quote and required documentation in accordance with instructions provided herein. Offers that fail to furnish the required documentation may be excluded from consideration. As a minimum, offers must include- 1. All "Equal" items must include additional technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation, if necessary. This may include product literature, or other documents. Complete Technical Capability (Attachment 1) 2. Offerors must return provision 52.212-3 with their proposal. Offerors may either (1) complete all relevant portions of the provision or (2) complete paragraph (b) of the provision and indicate that it has completed official representations and certifications online at https://orca.bpn.gov/login.aspx. 3. Contact information, Name, Phone Number, Fax Number and email address 4. Mailing address and Remit to address, if different than mailing address 5. Acknowledgment of Solicitation Amendments 6. Offer's DUNS number 7. Equipment Place of Manufacture (include US city, state and ZIP+4; or foreign country) PRICE/COST SCHEDULE CLIN 0001: Contractor shall provide all materials, equipment, labor, supervision and expertise necessary to replace the carpet (Patcraft 10129 night Moves #29305) and cove base (Roppe # 147 Light Brown Base) in room 100 Bldg. 76 to include movement of furniture and fixtures. TOTAL: $___________________ CLIN 0002: Contractor shall provide all materials, equipment, labor, supervision and expertise necessary to replace the carpet (Patcraft 10129 night Moves #29305) and cove base (Roppe # 147 Light Brown Base) in room 101 Bldg. 76 to include movement of furniture and fixtures. TOTAL: $___________________ CLIN 0003: Contractor shall provide all materials, equipment, labor, supervision and expertise necessary to replace the carpet (Patcraft 10129 night Moves #29305) and cove base (Roppe # 147 Light Brown Base) in room 102 Bldg. 76 to include movement of furniture and fixtures. TOTAL: $___________________ CLIN 0004: Contractor shall provide all materials, equipment, labor, supervision and expertise necessary to replace the carpet (Patcraft 10129 night Moves #29305) and cove base (Roppe # 147 Light Brown Base) in room 106 Bldg. 76 to include movement of furniture and fixtures. TOTAL: $___________________ CLIN 0005: Contractor shall provide all materials, equipment, labor, supervision and expertise necessary to replace the carpet (Patcraft 10129 night Moves #29305) and cove base (Roppe # 147 Light Brown Base) in room 107 Bldg. 76 to include movement of furniture and fixtures. TOTAL: $___________________ CLIN 0006: Contractor shall provide all materials, equipment, labor, supervision and expertise necessary to replace the carpet (Patcraft 10129 night Moves #29305) and cove base (Roppe # 147 Light Brown Base) in room 108 Bldg. 76 to include movement of furniture and fixtures. TOTAL: $___________________ CLIN 0007: Contractor shall provide all materials, equipment, labor, supervision and expertise necessary to replace the carpet (Patcraft 10129 night Moves #29305) and cove base (Roppe # 147 Light Brown Base) in room 109 Bldg. 76 to include movement of furniture and fixtures. TOTAL: $___________________ CLIN 0008: Contractor shall provide all materials, equipment, labor, supervision and expertise necessary to replace the carpet (Patcraft 10129 night Moves #29305) and cove base (Roppe # 147 Light Brown Base) in room 110 Bldg. 76 to include movement of furniture and fixtures. TOTAL: $___________________ CLIN 0009: Contractor shall provide all materials, equipment, labor, supervision and expertise necessary to replace the carpet (Patcraft 10129 night Moves #29305) and cove base (Roppe # 147 Light Brown Base) in room 111 Bldg. 76 to include movement of furniture and fixtures. TOTAL: $___________________ CLIN 0010: Contractor shall provide all materials, equipment, labor, supervision and expertise necessary to replace the carpet (Patcraft 10129 night Moves #29305) and cove base (Roppe # 147 Light Brown Base) in room 112 Bldg. 76 to include movement of furniture and fixtures. TOTAL: $___________________ CLIN 0011: Contractor shall provide all materials, equipment, labor, supervision and expertise necessary to replace the carpet (Patcraft 10129 night Moves #29305) and cove base (Roppe # 147 Light Brown Base) in room 113 Bldg. 76 to include movement of furniture and fixtures. TOTAL: $___________________ CLIN 0012: Contractor shall provide all materials, equipment, labor, supervision and expertise necessary to replace the carpet (Patcraft 10129 night Moves #29305) and cove base (Roppe # 147 Light Brown Base) in room 125A Bldg. 76 to include movement of furniture and fixtures. TOTAL: $___________________ CLIN 0013: Contractor shall provide all materials, equipment, labor, supervision and expertise necessary to replace the carpet (Patcraft 10129 night Moves #29305) and cove base (Roppe # 147 Light Brown Base) in room 125B Bldg. 76 to include movement of furniture and fixtures. TOTAL: $___________________ CLIN 0014: Contractor shall provide all materials, equipment, labor, supervision and expertise necessary to install VCT (Mannington Solidpoint VCT # 319 Suede) and cove base (Roppe # 147 Light Brown Base) in room 105 Bldg. 76 to include movement of furniture and fixtures. TOTAL: $___________________ CLIN 0015: Contractor shall provide all materials, equipment, labor, supervision and expertise necessary to install VCT (Mannington Solidpoint VCT # 319 Suede) and cove base (Roppe # 147 Light Brown Base) in corridor 100A Bldg. 76. TOTAL: $___________________ CLIN 0016: Contractor shall provide all materials, equipment, labor, supervision and expertise necessary to install VCT (Mannington Solidpoint VCT # 319 Suede) and cove base (Roppe # 147 Light Brown Base) in corridor 100A Bldg. 76. TOTAL: $___________________ CLIN 0017: Contractor shall remove old carpet from VA Property and dispose of it in an environmentally safe manner. TOTAL: $___________________ TOTAL cost of the Bldg. 76 project: $__________________________ Central Arkansas Veterans Healthcare System Statement of Work (SOW) A. GENERAL GUIDANCE 1. Title of Project: Carpet replacement and VCT flooring installation in building 76 at the Central Arkansas Veteran's Healthcare System (CAVHS) North Little Rock, AR campus. 2. Background: The purpose of this contract is to replace carpet and overlay flooring in building 76. The current carpet and flooring are several years old and have stains that cannot be removed through cleaning. This flooring contributes to the sanitation and aesthetics in a building used for nutrition and food service. 3. Scope of Work: The contractor shall provide all labor. The contractor shall be responsible for moving furniture as required to complete the project. A CAVHS Nutrition and Food Service (N&FS) representative will provide guidance if furniture is required to be moved to a central location within building 76 during the project. The contractor shall remove the current carpeting in building 76, and then remove the carpeting from the CAVHS campus for final disposal. The contractor shall install the new carpet, installation precautions shall be in compliance with OSHA standards. The contractor shall install the VCT flooring, which shall be overlaid onto the existing VCT flooring. The contractor shall install rubber base in designated areas. Upon completion of the job contractor shall clean-up areas to the satisfaction of the N&FS representative. No IT equipment is to be moved before IT personnel have disconnected it from the network. 4. Performance Period: 60 days after receipt of order. 5. Type of Contract: Firm-Fixed Price B. CONTRACT AWARD MEETING The contractor shall not commence performance of the services identified in this SOW until the Contracting Officer (CO) has conducted a post-award conference, or has advised the contractor that a post-award conference has been waived. C. GENERAL REQUIREMENTS The Contractor shall warrant that carpet, VTC flooring, and base installation will be done in a workman like manner and the installation will be acceptable as determined by the government. Listing of Supplies Required Description Estimated Quantities Patcraft 10129 Night Moves # 29305 435 Sq Yd Labor for Carpet Installation 435 Sq Yd Take up existing carpet 435 Sq Yd Move Furniture 435 Sq Yd Roppe # 147 Light Brown Base 980 LF. Mannington Solidpoint VCT#319 Suede 5 Boxes Labor to install VCT 5 Boxes All other supplies needed to install the listed items. D. SCHEDULE FOR SERVICES Normal business hours are Monday through Friday, 0800-1630, excluding Federal holidays. The contractor shall schedule with the N&FS representative for an agreeable installation start date. E. CHANGES TO THE STATEMENT OF WORK The Contracting Officer (CO) is the only individual authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the POC on all matters pertaining to the work being performed. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Contractor relative to the financial or legal aspects of the contract. Enforcement of these segments is vested in and is the responsibility of the CO. Only the CO is authorized to make commitments or issue changes affecting price, quantity or performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in cost incurred as a result thereof. Invoice and payment information should be sent to: Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin, TX 78714-8971 F. GOVERNMENT RESPONSIBILITIES 1. The N&FS representative shall coordinate an installation date with the contractor and provide technical guidance as required during the project. 2. Quality Assurance Surveillance Plan: A N&FS representative shall periodically monitor the contractor's performance during removal and installation activities. Unsatisfactory performance should be reported to the CO for resolution. G. CONTRACTOR EXPERIENCE AND/OR REQUIREMENTS 1. Contract employees shall be trained in performing the installation of the carpet, VTC flooring, and base listed in the scope of work. 2. Contractors shall be equipped with all necessary tools, equipment, and any Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. 3. Contract employees may be required, upon request, to provide the N&FS representative with Material Safety Data Sheets (MSDS) prior to bringing any chemicals to the facility for use. The MSDS shall be reviewed and approved by the N&FS representative prior to the chemicals being used. H. CONFIDENTIALITY AND NONDISCLOSURE 1. The Contractor understands and agrees that confidential information (patients, employee, or facility) must be secured and protected at all times. The Contractor and its personnel shall be held liable in the event a breach of confidentiality occurs as a result of the Contractor or its employees. J. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS 1. Position Sensitivity: The position sensitivity/risk level has been designated as Nonsensitive/Low Risk. 2. Background Investigation: Not required. 3. Contractor Responsibilities: a. Contract employees shall be issued flash badges for physical access only. This requires for contract employees to: 1. Complete fingerprinting at the CAVHS badging station located in building 68 at the North Little Rock, AR campus. 2. Complete the OF306 and have two forms of federally acceptable ID. 3. Successfully complete a SAC background screening. b. The contractor shall pay for lost or missing employee badges issued by CAVHS. The cost for these lost or missing badges will annotated on and deducted from invoice payments. c. The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract. d. Failure to comply with contractor personnel security requirements may result in termination of the contract for default. DELIVERY Offeror's proposed initial completion date: ____________________ Days ARO FOB Destination. All shipping charges must be included in price of services. Requested service start date is as soon as possible (ARO). SHIPPING ADDRESS: VA MEDICAL CENTER 2200 Ft. Roots Drive BLDG 182 North Little Rock, AR 72214 SOLICITATION PROVISIONS/CONTRACT CLAUSES: 1. FAR 52.202-1 Definitions (Jan 2012) 2. FAR 52.203-5 Covenant Against Contingient Fees (APR 1984) 3. FAR 52.203-6 Restrictions on Subcontractor Sales to the Government (SEP 2006) 4. FAR 52.203-7 Anti-Kickback Procedures (OCT 2010) 5. FAR 52.203-13 Contractor Code of Business Ethics and conduct (APR 2010) 6. FAR 52.204-8 - Annual Representations and Certifications (DEC 2012); The North American Industry Classification System (NAICS) code for this acquisition is 314110. The small business size standard is 500. The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees. 7. FAR 52.204-9 Personal Identity verification of Contractor Personnel (JAN 2011) 8. FAR 52.204-12 Data Universal Numbering System Number Maintenance (DEC 2012) 9. FAR 52.204-13 System for Award Management (SAM) (JUL 2013) 10. FAR 52.212-1 Instructions to Offerors - Commercial Items (FEB 2012). 11. FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items (DEC 2012):An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via https://www.acquisition .gov If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision. 12. FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (JUN 2013). 13. FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (JAN 2013) For the purposes of this clause items (b) 4, 6, 7, 21, 24, 25, 26, 27, 36, 38(iii), 40, 46 are considered checked and apply. 14. FAR 52.214-7 Late Submissions, Modifications, and Withdrawals of bids (NOV 1999) 15. FAR 52.214-34 Submission of Offers in the English Language (APR 1991) 16. FAR 52.214-35 Submission of Offers in U.S. Currency (APR 1991) 17. FAR 52.215-1 Instructions to Offerors - Competitive Acquisition (JAN 2004) 18. FAR 52.216-24 Limitation of Government Liability (APR 1984) 19. FAR 52.222-50 Combating Trafficking in Persons (FEB 2009) 20. FAR 52.223-18 Encouraging Contractor policies to ban text messaging while driving (AUG 2011) 21. FAR 52.225-13 Restrictions on certain foreign purchases (JUN 2008) 22. FAR 52.225-25 Prohibition on contracting with Entities Engaging in certain activities or transactions relating to Iran - Representation and certifications. (DEC 2012) 23. FAR 52.228-5 Insurance-Work on a Government Installation (JAN 1997) 24. FAR 52.232-1 Payments (APR 1984) 25. FAR 52.232-2 Payments Under Fixed-Price Research and Development Contracts (APR 1984) 26. FAR 52.232-38 Submission of Electronic Funds Transfer Information with Offer (May 1999) 27. FAR 52.233-2 Service of Protest (SEP 2006) 28. FAR 52.233-3 Protest After Award (AUG 1996) 29. FAR 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) 30. FAR 52.237-1 Site Visit (APR 1984); Offerors or Quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. 31. FAR 52-237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984); The Contractor shall use reasonable care to avoid damaging existing buildings, equipment and vegetation on the Government installation. If the Contractor's failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the government as the contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price. 32. FAR 52.244-6 Subcontracts for Commercial Items (DEC 2010) 33. FAR 52.252-1 - Solicitation Provisions Incorporated by Reference (Feb 1998); for the purpose of this provision, the fill-in's are https://www.acquisition.gov/far/index.html and http://www1.va.gov/oamm/oa/ars/policyreg/vaar/ respectively. 34. FAR 52.252-2 - Clauses Incorporated by Reference (Feb 1998); for the purpose of this clause, the fill-in's are https://www.acquisition.gov/far/index.html and http://www1.va.gov/oamm/oa/ars/policyreg/vaar/ respectively. 35. VAAR 852.203-70 Commercial Advertising (Jan 2008) 36. VAAR 852.211-70 Service Data Manuals (NOV 1984) (a) 811.107(a) 37. VAAR 852.246-71 Inspection (Jan 2008) 38. VAAR 852.273-76 Electronic Invoice Submission (Interim-October 2008) 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) Offerors will be evaluated using the following factors to evaluate offers. 1. Provide the items (or equal) specified in the schedule. 2. Past Performance 3. Price