89--Catered Meals

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. 1. The Hawaii Army National Guard intends to procure catered meals for the dates and in the quantities as listed in "attachment 1". Contractor MUST be able to deliver catered meals to: HQ 298th RTI, Hawaii Army National Guard, 711 Tinker Road, Waimanalo, Hawaii 96795 Delivery times are subjet to change but typically are: Breakfast- 0545 Lunch- 1145 Dinner- 1645 The anticipated contract award will be a Firm-Fixed Price type contract. The period of performance (PoP) is May 5-June 16, 2012 + 1 option (subject to availability of funds) PoP: Sep 8-22, 2012. The information requested below, menus, AND "attachment 1" is required for proposal consideration: TOTAL QUOTE (including option): $ Contractor Name: POC: Telephone #: E-mail address: Fax#: Address: Quote Due Date: 5 PM HST on 26 April 2012 Payment via WAWF DUNS #: Tax ID #: CAGE Code: Business Size: Small 2. Your quote MUST list your DUNS number, CAGE code, and Federal TIN with Company name, Point of Contact and phone number. All contractors must complete their ORCA registration before contract award. Contractors who have not completed their ORCA registration are to visit https://orca.bpn.gov/. 3. Attachment 1. Attachment 1 includes a breakdown by headcount of the requested meals. Please fill in the cost of each meal; formulas have been included to automatically calculate totals. 4. Meals Description: Each meal should be approximately 500-600 calories. Lunch and dinner will include at a minimum a meat protein, vegetables, and a starch. Meals will be served in a hygienic container or wrapping to allow for ease of distribution to Soldiers. Meals will also include flatware and napkins. Each meal must also include an individual packed beverage of no less than 11.5oz. Meals must be packaged or stored in such a manner that ensures they will be hot and fresh until at least one hour after delivery. In addition, special requirements to accommodate needs for soldiers may include: vegetarian and diabetic meals. 5. All invoices subject to payment by the Defense Accounting and Finance Office shall be submitted through Wide Area Workflow (WAWF). WAWF is the Governments mandatory payment method. Vendors/contractors are to be registered in WAWF to receive payment through electronic funds transfer (EFT). If you are not currently registered in WAWF, please visit the following web-site: https://wawf.eb.mil/ to complete your registration. You must be registered in WAWF to be awarded any resulting contract. Additional instructions for WAWF registration are listed below. 6. PLEASE PROVIDE A RESPONSE BY 5:00PM HST on Thursday, 26 April 2012. Responses should include: 1) Attachment 1 (with price), 2) All information as stated from #2 above, 3) Menu Quotes are to be emailed to Whitney Arkle, Contract Specialist at whitney.arkle@us.army.mil. Please direct all questions about this request for quote to the Contract Specialist at the email address listed above. Additional Information: PROVISIONS/CLAUSES: The following Federal Acquisition Regulation (FAR) provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the Internet: http://farsite.hill.af.mil or http://www.arnet.gov/far/): FAR 52.204-7, Central Contractor Registration; 52.212-4, Contract Terms and Conditions Commercial Items applies to this acquisitions and the following addendum applies: The following paragraphs are hereby deleted from the FAR Clause 52.214-4. The following FAR clauses apply to this solicitation and are incorporated in full text; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes of Executive Orders Commercial Items, within FAR 52.212-5, the following clauses apply: FAR 52.219-6; FAR 52.222-3, Convict Labor; FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-36, Affirmative Action for Workers with Disabilities; FAR 52.232-33, Payment by Electronic Transfer Central Contractor Registration; FAR 52.252-2, Clauses Incorporated by Reference, and 52.232-18. The following Defense Federal Acquisition Regulation Supplement (DFARS) clauses apply to this request for quote, and subsequent contract, and are incorporated by reference: DFARS 252-204-7004 Alt A, Required Central Contractor Registration (52.204-7) Alternate A; 252.201-7000, Contracting Officer's Representative. The following DFARS clauses apply to this solicitation and are incorporated in full text: DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, within DFARS 252.212-7001, the following clauses apply: DFARS 252.225-7001, Buy American Act and Balance of Payment Program; DFARS 252.232-7003, Electronic Submission of Payment Requests; DFARS 252.246-7000, Material Inspection and Receiving Report. Wage Rate Incorporated By Reference U.S. Department of Labor, State of Hawaii, Wage Determination No. 2005-2153 Revision No.15 dated 06/13/2011 is incorporated by reference into the resulting contract. INVOICING PROCEDURES In compliance with DFARS 252.232-7003, "Electronic Submission of Payment Request (March 2003)", the Hawaii Army National Guard (HIARNG) utilizes WAWF-RA to electronically process vendor request for payment. The contractor is required to utilize this system when processing invoices and receiving reports under this contract - unless the provision at DFARS 252.232-7002 applies. The contractor shall (i) register to use WAWF-RA at https://wawf.eb.mil and (ii) ensure an Electronic Business Point of Contact is designated in Central Contractor Registration at http://www.ccr.gov, within ten (10) days after award of the contract or modification incorporating WAWF-RA into the contract. The HIARNG WAWF-RA point of contact for this contract is Manuel LLanes and can be reached at 808-844-6335 or via email: manuel.llanes@us.army.mil The contractor is directed to use the "invoice only" format when processing invoices. For all requirements, the contractor shall use the following Department of Defense Activity. Note: If taxes apply on service contracts, vendor must annotate taxes on the miscellaneous tab as a miscellaneous amount or if taxes are listed in the delivery order/purchase order, then include the tax as a separate line item under the line item tab.