A/E Services - Patchin Field, LAX, Paulette Hall Renovation

The contract involves providing comprehensive architectural and engineering design services for the renovation of Paulette Hall and the construction of a new lacrosse and soccer stadium at Virginia Military Institute. The project scope includes designing a 16,000-square-foot stadium with seating for 1,000 spectators, athletic and administrative facilities, broadcast capabilities, ADA-compliant pathways, and infrastructure upgrades to meet flood zone requirements. Paulette Hall will undergo interior renovations such as HVAC, roofing, and finishes to support athletic activities. The services encompass programming, planning, schematic and preliminary design, and detailed construction documentation, all in accordance with the Commonwealth of Virginia Construction and Professional Services Manual, Virginia’s building codes, and accessibility standards. The design must address FEMA flood zone elevation requirements, ensuring the new stadium surface is elevated appropriately, and all work must support NCAA lacrosse and soccer standards. The procurement process is through a competitive negotiation, with proposals due electronically by April 29, 2025. The contract is expected to be awarded on a lump sum basis, with negotiations based on scope, estimated hours, and labor rates, as detailed in required standard forms. The project’s total estimated value ranges from five to fifteen million dollars. The selection criteria emphasize the qualifications, experience, and expertise of the primary designer, key personnel, and any proposed consultants, as well as the firm’s small business and minority/women-owned business participation, current workload, and project approach. The process involves initial proposal evaluation, interviews with the most qualified firms, and final negotiations leading to award. All proposals must include completed forms AE-1 through AE-6, demonstrate compliance with the Virginia eVA vendor registration system, and adhere to the policies on small and disadvantaged business participation. The contract is governed by the referenced Virginia state manuals and policies, with no federal FAR clauses incorporated.