AC Preventive Maintenance and Services at JMSC-IP building 1503 Scofield Barracks Hawaii

The contractor is required to provide all equipment, tools, materials, parts, vehicles, and labor necessary to perform comprehensive preventive and remedial maintenance, emergency repairs, and service reporting for ten 3-ton and six 4-ton Bards HVAC units, as well as one Mitsubishi City-Multi ACCU, located at Buildings 1503 and 1508 within the Joint Multinational Simulation Center at Schofield Barracks, Hawaii. The scope includes four scheduled preventive maintenance visits annually, with strict adherence to manufacturer standards and OEM-equivalent replacement parts, and emergency response within two hours of notification, requiring system restoration within six working hours. Remedial repairs must be addressed within four hours of call-out with completion within three working days. All work must comply with OSHA and federal, state, and local safety regulations, and the contractor must submit written repair reports within two working days detailing date, time, location, actions taken, parts used, and signatures from both contractor and government representatives. A 180-day warranty covers all repairs, and a quality control program must be in place to prevent recurring issues. The contract is structured as a total small business set-aside under NAICS code 238220, with proposals due by May 20, 2026, and is administered by the Department of Defense through Office 0413 Aq Hq Rco-Hi at Fort Shafter, Hawaii. The contractor must designate a local Program Manager residing on Oahu, maintain a 24/7 point of contact, and ensure all personnel obtain Installation Access Passes prior to service commencement. All contractor and subcontractor manpower must be reported via the Army’s CMR portal using a 13-element format, and waste disposal must occur at non-government facilities. The contractor is responsible for obtaining prior approval from the Contracting Officer’s Representative before purchasing replacement parts and must submit three price quotes for each part selection. No formal contract value or line-item pricing is provided, as this is currently a sources-sought notice, and financial details will be determined in subsequent stages. The contract performance period does not exceed 12 months, and all services must be performed exclusively on-site at the specified locations in Schofield Barracks.