Accommodations Cold Lake Alberta requirement

The Department of National Defence for the Canadian Armed Forces is seeking accommodations services within a ten-kilometer radius of Canadian Forces Base Cold Lake, Alberta, under solicitation number W3915-27-0002. The contract period is strictly defined from June 17, 2026, to July 3, 2026, with performance required to commence on the start date. The solicitation is issued as a Firm Fixed Price contract, and submissions must be received no later than May 29, 2026, at 14:00 Eastern Time. Proposals may be submitted electronically or via hard copy, but all electronic submissions must be via email to procurementCADTC@forces.gc.ca and cannot exceed 5 megabytes in size. The requirement includes the provision of sleeping quarters, parking, and conference room services, with pricing details presented in blank tables for offerors to complete, indicating that cost evaluation will be based on submitted rates. There is no security clearance requirement, and offerings may be submitted in either English or French. Contractors must comply with mandatory ethical standards, including anti-bribery provisions, conflict of interest disclosures, and adherence to federal, provincial, and municipal laws. Facilities must meet 24/7 controlled access standards using keycard systems, and all personnel must be qualified and certified as necessary, with subcontractors held to the same standards. Invoices must be submitted electronically to the same email address and must include required financial codes for accounting purposes; payment will be processed via direct deposit, EDI, or acquisition cards. The contracting officer is Timothy Herrington, and the technical authority role will be assigned upon award. Insurance and record retention for seven years after final payment are required, though specific insurance limits are not stipulated. No socioeconomic set-asides, UEI/CAGE codes, or size certifications are requested. Packaging and marking requirements reference ISO and Canadian Standards Association guidelines on sustainability and recyclability but do not mandate specific materials or barcoding protocols. Inspection and acceptance will occur at the destination in Cold Lake under FOB Destination terms, with the Government retaining exclusive authority to accept or reject work based on compliance with contract specifications and quality standards.