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ADA Policy and Program Development Consultant

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State & Local

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The ADA Policy and Program Development Consultant is a subcontract opportunity managed by the Human Resources Department for the City of Pasadena. The selected consultant will provide professional services to prime contractors to ensure city projects meet Americans with Disabilities Act and federal and state accessibility regulations. Key responsibilities include reviewing current programs for compliance, updating existing policies via regulatory databases, and drafting legally compliant scripts, forms, and protocols. The primary deliverables for this engagement include a formal ADA Compliance Program framework along with drafted policies and compliance protocols. Interested parties must possess specialized expertise in accessibility laws to execute these requirements. The solicitation was posted on October 6, 2026, with a response deadline set for October 27, 2026.

General Info

Consultant to ensure City of Pasadena projects meet ADA and accessibility regulations.

Documents

This scope was carved out of 2026-RFP-0528.

The full solicitation package (14 documents), including the RFP, is on the prime solicitation, not on this scope.

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ADA Disability Consulting Services

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Organization & Contact Information

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AgencyCalifornia → Human Resources Department
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Performs professional consulting services for prime contractors on City of Pasadena ADA compliance projects. Drafts legally compliant protocols, scripts, and forms; reviews current programs for accessibility compliance; and updates existing policies using ADA regulatory databases. Requires expertise in the Americans with Disabilities Act and federal/state accessibility regulations. Delivers drafted policies, compliance protocols, and a formal ADA Compliance Program framework.

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NAICS: 541612
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ADA Disability Consulting Services
Solicitation # 2026-RFP-0528
The City of Pasadena Human Resources Department is soliciting proposals under solicitation number 2026-RFP-0528 for comprehensive ADA Disability Consulting Services. The objective is to ensure all municipal services, programs, activities, and facilities comply with Title II of the ADA, Section 504 of the Rehabilitation Act of 1973, and the U.S. Access Board’s Public Rights-of-Way Accessibility Guidelines. The scope of work encompasses policy and program development, staff training, and the management of disability accommodation matters related to workers' compensation. Deliverables span digital content, which must meet WCAG 2.1 Level AA and Section 508 standards, as well as physical infrastructure and public communications. Qualified consultants must have at least five years of current ADA consulting experience and provide three professional references. Proposals must be submitted electronically by October 27, 2026, divided into a technical proposal and a separate price proposal. Evaluation is based on a weighted system: the proposed solution (35%), experience and references (30%), cost (25%), and preferences for local Pasadena businesses (5%) and certified small or micro-businesses (5%). Contract administration requires invoices to be submitted via the City's electronic portal, with price increases capped at the Consumer Price Index for the Los Angeles-Long Beach-Anaheim area. All digital deliverables must undergo automated and manual accessibility testing using assistive technologies like JAWS and NVDA, and must be accompanied by a Voluntary Product Accessibility Template or Accessibility Conformance Report. The contractor is responsible for correcting any noncompliant work at no additional cost, and the City reserves the right to withhold payment or terminate the contract for failure to meet accessibility requirements.
Human Resources Consulting Services

POSTED

about 16 hours ago

DEADLINE

in 20 days
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