[AFM] Lights, Power, & Material Handling Rentals

                                          Combined Synopsis/Solicitation
                               AFLCMC/PZI Installation Contracting Support
                                         Wright Patterson AFB, OH 45323

Date: 14 July 2026

Title: AFM Lights, Power, and Material Handling Rentals

Request for Quote (RFQ) / Solicitation Number: FA8601-26-Q-0095

Quotes Due: 28 July 2026 at 2:00 PM EDT

Contact Point(s):
SrA Bryson Pennie, Contract Specialist; bryson.pennie@us.af.mil
Amanda Hoyng, Contracting Officer; amanda.hoyng@us.af.mil

Description:

This is a combined synopsis/solicitation for commercial services prepared in accordance with RFO Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.  Solicitation number FA8601-26-Q-0095 is issued as a request for quotation (RFQ) for the Air Force Marathon [AFM] Lights, Power, and Material Handling Rentals.  This notice is expected to result in a firm-fixed price purchase order for a commercial service to the responsible offeror who submits a quotation that: (1) conforms to the requirements, (2) complies with the minimum requirements stated in the Performance Work Statement (PWS) as evidenced by providing a complete description of the services provided, and (3) that submits the quotation with the lowest price technically acceptable, provided that the price is determined to be fair and reasonable.

This acquisition is full and open competition under NAICS code 532490 with a small business size standard of $40,000,000.00.  This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any cost.

The Government reserves the right to conduct interchanges with some, none, or all offerors, or make no award at all depending upon 1) the quality of quotations received, and 2) whether proposed prices are determined to be fair and reasonable.

1. Requirement:
   This requirement is for the rental of lighting, power generators, and material handling equipment to support the annual Air Force Marathon events.  The vendor shall provide forty-five (45) 4,000-watt mobile light towers, seventeen (17) 3KW generators, one (1) Skid Steer with fork attachment, four (4) 5,000 LB forklifts, and one (1) telehandler.  All rental equipment shall be delivered fully fueled and in operational condition.  The PWS outlines all requirements for this non-personal services contract. 
2. Period of Performance:
   The Period of Performance (PoP) is anticipated to be one (1) base year with four (4) one-year option years.  Offerors shall submit a six-month pricing extension IAW RFO 52.217-8 Option to Extend Services.
3. Provisions and Clauses:
   See the solicitation attachment for applicable provisions and clauses that apply to this acquisition.

NOTE 1: In accordance with R-DFARS 252.204-7998, Alternate A, Annual Representations and Certifications (Deviation 2026-O0043) (FEB 2026), the offeror's quote submission legally binds and certifies that its SAM registration is current, complete, accurate, and has been updated within the preceding 12 months as of the offer's date.

NOTE 2: In accordance with R-DFARS 252.204-7021 and R-DFARS 252.204-7025, a CMMC Level 1 assessment is the mandatory minimum requirement for all offerors bidding with the Department of War. Under CMMC Level 1, all offerors must demonstrate full compliance by self-certifying with the 15 basic safeguarding requirements for Federal Contract Information (FCI) outlined in RFO 52.240-93(b)(1). Once your organization has confirmed its compliance with these 15 requirements, you must enter this self-certification into the Supplier Performance Risk System (SPRS) module within PIEE (https://piee.eb.mil). Contract award cannot be made to any offeror that is not fully compliant and whose assessment results are not properly recorded in the system of record. You must verify the CMMC Level required for this award by checking the provisions and clauses within the solicitation.

1. Request for Information (RFIs):

The Government will accept questions concerning solicitation number FA860126Q0095 until 23 July 2026 at 2:00PM EDT. Email your questions on a .pdf, .doc, .docx, .xls or .xlsx document to bryson.pennie@us.af.mil and amanda.hoyng@us.af.mil. Any questions received after this date and time may not be considered.

1. Quotes Due Date:
   Quotes must be submitted electronically to the Contract Specialist via e-mail at bryson.pennie@us.af.mil and the Contracting Officer at amanda.hoyng@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than 28 July 2026 at 2:00 PM EDT.  Submission within the final hours of the solicitation window does not confer a competitive advantage, nor does it provide any technical or strategic benefit to the company.  It is the responsibility of the offeror to ensure that the quote and its attachments are received. Any correspondence sent via e-mail must contain the subject line “FA860126Q0095 - AFM Lights, Power, and Material Handling Rentals”.

The entire quotation must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with an email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments. If a DoDSafe drop off is needed, please notify the contract specialist or contracting officer at least 48 hours before quotes are due. Any quotes received after designated closing date and time need not be considered.

Quotes must include the aggregate total of the base plus all option year CLINs IAW RFO 52.217-5 Evaluation of Options. All quotes shall be in whole dollars and conform to the Contract Line-Item Number (CLIN) structure of the attached solicitation.

1. Notice to Vendor(s):
   All vendors shall fully complete and return the 'Required Information Sheet' (attached below) with their quotation. Quotations that contain pricing only with no description/detail of the supply/service that will be provided will not be accepted or considered for award.
2. Tariffs:
   In accordance with R-DFARS 252.225-7013, the contractor is prohibited from including any amount for customs duties on eligible items within the quote price. The claim for duty-free entry is restricted to supplies destined for government use, either as end items or as components thereof. The Government will provide assistance in the process of obtaining duty-free entry.
3. Period of Acceptance of Quotes:
   The Offeror agrees to hold prices in its quote firm for 60 calendar days from the date specified for receipt of offers.
4. SAM Registration:
   Firms submitting a quote for the solicitation described herein MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless of the package being considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov.

List of Attachments:

1. Solicitation
2. Performance Work Statement
3. Wage Determination
4. CMMC Level 1 Guide