Agency Specific Term Contract for Recovery Debris Hauling Services

The contract established by the North Carolina Department of Public Safety’s Division of Emergency Management aims to secure a comprehensive, agency-specific, firm-fixed-price debris hauling service to support emergency response efforts across North Carolina. This multi-year, optional renewal contract is designed to facilitate debris removal and disposal services during declared emergencies and non-declared hazard events, with activation at the discretion of local governments or state agencies. The scope encompasses debris collection from public rights-of-way, private properties (with proper authorization), waterways, and other designated sites, including vegetative, construction, demolition, hazardous, electronic, and waterway debris, as well as white goods and hazardous waste. The contract size ranges from five million to twenty million dollars, with detailed unit pricing for various debris types, equipment, and labor, all to be submitted via an FTP-based pricing file. Vendors are required to demonstrate extensive experience in disaster debris management, provide detailed staffing and equipment rates, and adhere to rigorous safety, environmental, and legal standards, including obtaining necessary permits and complying with federal and state laws. The contract emphasizes transparency and accountability through load tickets, weekly reporting, and documentation of debris site conditions. It also mandates comprehensive bonding, insurance, and financial stability certifications, along with commitments to equitable participation of minority, women, and disabled-owned businesses. Activation procedures involve rapid response within 24 hours of a Notice to Proceed, with work performed during daylight hours across multiple regions, and completion expected within 180 days of activation. The contract incorporates strict evaluation criteria prioritizing lowest responsive bids that meet all specifications and compliance requirements, with provisions for multiple awards, contract renewal options, and performance monitoring to ensure timely, safe, and compliant debris removal operations in support of North Carolina’s emergency management objectives.