Air Conditioning, Heating, and Ventilating Equipment, Parts, Service and Accessories

Ysleta Independent School District is soliciting proposals for the provision of air conditioning, heating, and ventilating equipment, parts, service, and accessories to support the maintenance and repair of district facilities. This informal request for proposal, identified as 226000RFP Addendum 1, utilizes an incremental award process where multiple vendors may be selected throughout the solicitation period. The contract period of performance runs from December 1, 2025, through November 30, 2029, with proposals accepted until November 30, 2029. The scope includes the supply of boilers, pumps, chillers, and crane rentals, as well as labor and materials for various HVAC brands, though the purchase of new units is explicitly excluded. Awarded vendors must remain on call 24 hours a day, with emergency response times not exceeding two hours and regular response times within four hours. Pricing is based on a discount from catalog or industry-published price lists or a cost-plus-markup structure. Evaluation is based on a weighted scoring system, with the highest priority given to purchase price, followed by vendor reputation, quality, and the ability to meet district needs. To be considered responsive, offerors must provide at least three references and submit required documentation, including certificates of insurance and Texas Department of Licensing and Regulations licenses. The contract includes strict compliance requirements, such as adherence to the Davis-Bacon Act for certain construction projects, background checks for personnel, and specific insurance limits for general and automobile liability. Payments are processed via electronic funds transfer no earlier than thirty days after invoice receipt, and all deliverables must be packaged and marked according to district standards.