Air conditioning materials and accessories for replacement

The U.S. Embassy Bangkok, under the Department of State, is soliciting quotes for air conditioning materials and accessories, specifically Daikin inverter ceiling-type units in various capacities ranging from 3.5kW to 14.0kW, as part of a Firm-Fixed Price purchase order under solicitation number 19TH2026Q0034. Proposals must be submitted electronically in Adobe PDF format, not exceeding 25MB per file, to [email hidden] by May 26, 2026, at 16:00 Bangkok local time, and must be written entirely in English. Incomplete submissions or those failing to meet file format and size requirements will be rejected. All offerors must be actively registered in the System for Award Management (SAM) at the time of submission, as mandated by FAR 4.1102, and must complete the required representations and certifications outlined in FAR 52.212-3 and 52.212-5, including disclosures regarding ownership, small business status, and compliance with prohibitions on covered telecommunications equipment, ByteDance applications, and human trafficking. The contract requires delivery of items to the U.S. Embassy Bangkok at 120–122 Wireless Road under DDP terms, meaning the contractor assumes all costs, including customs clearance and duties, and must complete delivery within 10 to 15 calendar days after contract award. Evaluation will follow a Lowest Price, Technically Acceptable (LPTA) methodology, where technical acceptability and responsibility are pass/fail criteria assessed under FAR 9.1, and award is made solely to the lowest-priced offeror meeting these thresholds. No discussions or trade-offs between price and non-price factors are anticipated, though the government reserves the right to hold discussions with offerors in the competitive range if necessary. The solicitation incorporates numerous FAR clauses covering labor standards, employment eligibility verification, paid sick leave, whistleblower rights, cybersecurity restrictions, supply chain security, and environmental and social compliance, including obligations under Executive Orders 13706 and 14026. Invoices must be submitted electronically to [email hidden] in accordance with FAR 32.905(e), with no formal payment office or banking details provided. While the itemized quantities are specified, unit prices and total contract value are not filled in the solicitation, and no option quantities