Aircraft Parts Inventory Audit

The Federal Aviation Administration’s Flight Program Operations office is seeking qualified vendors to conduct a comprehensive physical inventory audit of approximately 45,000 aircraft part line items at the Mike Monroney Aeronautical Center in Oklahoma City, Oklahoma. This audit is critical to establishing an accurate on-hand inventory record for financial reporting and data integrity purposes prior to transitioning from a legacy maintenance, repair, and overhaul platform to a new commercial-off-the-shelf inventory tracking system called CAMP. The work requires manual blind-count procedures to ensure accuracy, and all audits and final reporting must be completed no later than September 30, 2026. The contract is anticipated to be awarded as a Firm Fixed Price arrangement that includes all necessary travel, with one vendor selected to perform the full scope of work. Only U.S. citizens are permitted to perform on-site activities, and all personnel must meet APICS CPIM certification requirements with proven experience in physical inventory audits. A Senior Auditor with at least five years of relevant experience must be assigned to the project, and the contractor must designate a dedicated Point of Contact with sufficient corporate authority to oversee all aspects of the audit from planning through government acceptance. Vendors must submit a brief expression of interest that includes their company name, contact information, and valid SAM.gov Unique Entity Identifier, along with documentation of relevant experience in aircraft-specific inventory audits, capabilities to meet the strict deadline, and confirmation of U.S. citizen personnel meeting certification standards. Additional desired information includes a programmatic approach detailing quality control measures such as blind counts, experience with discrepancy reporting and government-compliant data formatting, and an explanation of any planned subcontracting. Security clearance procedures are required for facility access, with the FAA providing credentials or escorts as needed. Contractors are prohibited from implying government endorsement in any advertising or promotional materials without prior written consent from the Contracting Officer. Monthly status reports detailing audit progress, labor hours, and travel costs are mandatory, and all final inventory data must be delivered in the government-specified format per CDRL 0001. All requests for over and above work must be submitted in writing and approved by the Contracting Officer, and such requests will not be honored if they result from poor planning or contractor failure. The acquisition is governed by the FAA’s internal Acquisition Management System, not the Federal Acquisition Regulation, and responses are due by June 25, 2026.