Aircraft Rescue and Firefighting Vehicle, Class 4

The Reno-Tahoe Airport Authority (RTAA) has issued this Invitation to Bid (ITB) with the sole purpose and intent of obtaining bids (Bid) from interested and qualified manufacturers (Contractor) for an Aircraft Rescue and Firefighting Vehicle Class 4 (Vehicle).  The successful Contractor shall be responsible for providing all material, labor, tools, expendable equipment, transportation services, warranty, and all incidental items necessary for the Vehicle.   If awarded, a contract (Contract) will be effective on the date the Contract is approved by the RTAA Board of Trustees, signed by all required parties, and filed with the Director of Contracts & Procurement.  However, the RTAA reserves the right not to award a contract for any work herein; issuance of this ITB does not guarantee any subsequent award.  Furthermore, the RTAA reserves the right to hire any additional contractors or consultants as needed at its discretion.   It is the intent of this Bid to select a single, qualified Contractor to provide all material, labor, tools, expendable equipment, transportation services, warranty, training, and all incidental items necessary to provide the Vehicle per the specifications provided herein as Attachment C1 - 150/5220-10e Class 4 Procurement Specification and Attachment C2 - Required Revisions to 150/5220-10e Class 4 Procurement Specification, subject to the terms and conditions contained in this ITB.   The Vehicle must have demonstrated industry acceptability and compliance with the most current Advisory Circular (AC) 150/5220-10E - Guide Specification for Aircraft Rescue and Fire Fighting (ARFF) Vehicles, as well as Federal Aviation Administration (FAA) Advisory Circular 150/5210-14B, and currently adopted National Fire Protection Association (NFPA) Standards.   Funding for the Vehicle has not been approved by the FAA; however, it is the intention of the RTAA to use 100% federal funding for this procurement.  The RTAA intends to award the Contract to the lowest, most responsive, and responsible Contractor pending a thorough Bid submittal review, funding allocation, and approval from the FAA.  The estimated dollar amount will not be disclosed as the RTAA requires the Contractor to propose best pricing and scheduling based on the specifications as described herein.   A non-mandatory pre-Bid meeting will be held via Zoom on Monday, May 13, 2024, commencing promptly at 10:30 AM [PDT].  Contractors who wish to participate in the pre-Bid meeting via Zoom must submit their contact information including phone number, email, name, and company to Katelyn Malone at contact@example.gov by no later than 10:00 AM [PDT] on Friday, May 10, 2024.  Once the submitted information is received, the contact will receive an invitation to the Zoom meeting.   Bidders are required to submit one (1) ORIGINAL copy of their Bid and one (1) electronic copy on a flash drive.  The Bidder should ensure that the thumb drive is not corrupted, or password protected, and contains the entire ITB response.  All documents required to be submitted shall be enclosed in a sealed envelope or package marked "ITB #23/24-19 ARFF CLASS 4 APPARATUS" followed by the name and address of the Bidder and the due date and time for receiving ITB responses.  Mailed Bids shall be enclosed within another envelope with the notation "BID ENCLOSED" on the face of the outside envelope.   All Bids, whether mailed or hand delivered, shall be received at the following address: Reno-Tahoe Airport Authority Contracts & Procurement Department 2770 Vassar Street Reno, NV 89502   Late Bids will not be accepted and will be automatically disqualified from further consideration.  No Bid, whether mailed or hand delivered, shall be considered if it has not been received at the RTAA Contracts & Procurement Department, 2770 Vassar Street, Reno, NV, on or before the Bid submittal deadline.  Postmarks do not qualify as delivery.  The clock at the Office of Contracts & Procurement is the RTAA’s official clock; timeliness of Bids will be determined using only this clock.  Contractors assume full responsibility for timely delivery of their Bid to the specified location.  Contractors assume the risk for the method of delivery chosen.  The RTAA assumes no responsibility for delays caused by any delivery service.  Oral, telephonic, faxed, or emailed Bids are invalid and will not receive consideration.   All prospective Bidders should continually monitor this website to ensure receipt of any Addenda associated with this Bid.