ANDERSON JANITORIAL/CUSTODIAL SERVICES

The solicitation for Anderson Janitorial/Custodial Services, identified by number 5400029575, is issued by the South Carolina Department of Public Health for the cleaning and maintenance of its Anderson County Health Department facility, which encompasses approximately 28,491 square feet across three floors. The contract requires the provision of all labor, supervision, equipment, and cleaning materials under an all-inclusive fixed price structure, with pricing based on monthly unit costs that remain firm for the entire contract term, including any option periods. Performance is scheduled to begin on August 15, 2026, with an initial term of one year and four one-year renewal options, enabling a maximum contract duration of five years through August 14, 2031. Cleaning tasks must be performed three times per week after 5 p.m. on Mondays, Wednesdays, and Fridays, excluding holidays, with additional quarterly and monthly duties, including specialized disinfection of kiosk machines, WIC waiting room items, and clinic floors using approved antibacterial and germicidal cleaners; bleach is restricted solely to bathroom floors and prohibited in hallways and common areas. Offerors must be registered as a state vendor through www.procurement.sc.gov and certify compliance with South Carolina’s Ethics Act, including prohibitions on conflicts of interest, kickbacks, and financial improprieties involving public officials. They must also demonstrate full capability, integrity, and reliability to perform the contract requirements, and cannot be debarred or suspended. Proposals must be submitted online via the SRM portal or procurement.sc.gov by July 16, 2026, at 2:30 p.m. ET, with no email submissions permitted. Award will be made to the single lowest responsible and responsive offeror, with the Procurement Officer adjusting non-governmental entity prices to account for applicable sales or use tax to ensure fairness. Payment will be processed via electronic funds transfer upon submission of proper invoices, following S.C. Code Section 11-35-45, and only for fully completed services—not partial deliveries. The contractor must comply with HIPAA’s Business Associate Agreement requirements, including implementing administrative, physical, and technical safeguards for protected health information, and must return or destroy all PHI upon contract termination. Additional requirements include adherence to DPH’s Confidentiality Policy, provision of a Nonresident Taxpayer Registration Affidavit and Income Tax Withholding documentation, and immediate disclosure of any organizational conflict of interest