Annual Contract for Print Material, Cataloging and Processing Services

The City of San Antonio is soliciting proposals for an annual contract to supply print materials, cataloging, processing services, and electronic ordering and invoicing support for the San Antonio Public Library. This procurement covers the acquisition of printed resources, including books, periodicals, pamphlets, and other publications in English, Spanish, and additional languages, alongside specialized cataloging and processing services to support the library’s operations. Vendors must provide reliable and consistent delivery of materials and services throughout the contract period, which is expected to last one year following award. All proposals must be submitted electronically via the City’s SAePS portal by May 27, 2026, with a pre-submittal conference held online on April 20, 2026, to offer further guidance to prospective offerors. While the solicitation outlines the general service needs and administrative instructions, specific contract terms such as packaging, marking, and inspection details are not explicitly detailed. The place of performance is within the San Antonio Public Library system in Texas, and invoicing will be conducted electronically according to City procedures. The evaluation factors and award criteria are not publicly provided, though an evaluation committee from the City will review all proposals. No special contract requirements such as security clearances or key personnel designations are identified. The contract is managed by the City of San Antonio’s Finance Department – Procurement Division, with designated procurement contacts available to answer vendor questions. Additionally, there are restrictions on communication with evaluation members during the solicitation period, and vendors must be registered in the City’s procurement system to participate. Pricing details, specific FAR clauses, and representations/certifications information are absent from the available documentation but may be included in materials accessible through official City procurement channels.