Annual Preventive Maintenance and Calibration for Government-owned Rees Temperature Monitoring Systems for U.S. Naval Hospital Okinawa and its Outlying Clinics

The Defense Health Agency awarded a firm-fixed price, sole source contract to Rees Scientific Corporation on December 9, 2024, for the preventive maintenance and calibration of government-owned temperature monitoring systems. The contract supports U.S. Naval Hospital Okinawa and its outlying branch clinics, including the Bush, Evans, Futenma, Hansen, Kinser, and Swab clinics. With a total value of $185,310.90, the agreement covers a base period from December 16, 2024, to December 15, 2025, with one option period extending through September 30, 2026. The sole source justification is based on the proprietary nature of the equipment, which requires manufacturer-trained Field Service Engineers with at least five years of experience. The scope of work includes annual calibrations every September to ensure FDA compliance, semi-annual service visits, corrective maintenance, and 24/7/365 technical support. Key deliverables consist of annual calibration certifications, itemized field service reports, and signed service slips approved by the Government Technical Point of Contact. The contractor is also required to comply with annual Service Contract Reporting via SAM.gov by October 31. Inspection and acceptance of all services are conducted on-site at the respective medical facilities to verify that equipment is functioning in working condition according to manufacturer specifications.