Annual Testing, Maintenance and Repair of Backflow Preventers

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6-STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A SEPARATE WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED. THE SOLICITATION IS BEING ISSUED USING SIMPLIFIED ACQUISITION PROCEDURES. This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-53, effective July 5, 2011. The associated North American Industrial Classification System (NAICS) code for this procurement is 238220 with a small business size standard of $14.0m. This acquisition is 100% set-aside for small-business. All offerors shall provide a quotation for the following line items: Line Item 0001: Base Period (9/1/2011-8/31/2012) Annual testing/maintenance of Backflow Preventers for Colorado certification at our Boulder NIST campus and our Fort Collins Radio station per the attached statement of work. Line Item 0002 (NTE): Base Period (9/1/2011 - 8/31/2012): Provide labor, material, and equipment to perform authorized repair/replacements services and/or install new and re-test Backflow assemblies at the NIST Boulder campus and Fort Collins Radio station (WWV/WWVB). This line item is paid on a labor hour basis in accordance with the per hour rates agreed to at time of award. All work must be authorized by the COTR prior to any work being charged under this line item. The hourly rate for this period shall be as follows: $___________/HR (Normal Business hours, Monday through Friday, 7:00 am through 5:30 pm), $___________/HR (Any time outside Normal Business hours). The Government reserves the right to perform this work in-house or under separate contract as deemed appropriate by the Government. Note: Vendor may bill for work performed on this line item monthly in arrears. Invoices must provide detailed information (including date service performed, labor hours and cost per hour and material cost breakdown). Line Item 1001: Option Period 1 (9/1/2012 - 8/31/2013) for Annual testing/maintenance of Backflow preventers. Line Item 1002 (NTE): Option Period 1 (9/1/2012 - 8/31/2013): Provide labor, material, and equipment to perform authorized repair/replacements services and/or install new and re-test Backflow assemblies at the NIST Boulder campus and Fort Collins Radio station (WWV/WWVB). This line item is paid on a labor hour basis in accordance with the per hour rates listed below. All work must be authorized by the COTR prior to any work being charged under this line item. The hourly rate for this period shall be as follows: $___________/HR (Normal Business hours, Monday through Friday, 7:00 am through 5:30 pm), $___________/HR (Any time outside Normal Business hours). The Government reserves the right to perform this work in-house or under separate contract as deemed appropriate by the Government. Note: Vendor may bill for work performed on this line item monthly in arrears. Invoices must provide detailed information (including date service performed, labor hours and cost per hour and material cost breakdown). Line Item 2001: Option period 2 (9/1/2013 - 8/31/2014) Annual testing/maintenance of Backflow preventers for Colorado certification at our Boulder NIST campus and our Fort Collins Radio station per the attached statement of work. Line Item 2002 (NTE): Option Period 2 (9/1/2013 - 8/31/2014): Provide labor, material, and equipment to perform authorized repair/replacements services and/or install new and re-test Backflow assemblies at the NIST Boulder campus and Fort Collins Radio station (WWV/WWVB). This line item is paid on a labor hour basis in accordance with the per hour rates listed below. All work must be authorized by the COTR prior to any work being charged under this line item. The hourly rate for this period shall be as follows: $___________/HR (Normal Business hours, Monday through Friday, 7:00 am through 5:30 pm), $____________/HR (Any time outside Normal Business hours). The Government reserves the right to perform this work in-house or under separate contract as deemed appropriate by the Government. Note: Vendor may bill for work performed on this line item monthly in arrears. Invoices must provide detailed information (including date service performed, labor hours and cost per hour and material cost breakdown). Line Item 3001: Option Period 3 (9/1/2014 - 8/31/2015): Annual testing/maintenance of Backflow preventers for Colorado certification at our Boulder NIST campus and our Fort Collins Radio station per the attached statement of work. Line Item 3002 (NTE): Option Period 3 (9/1/2014 - 8/31/2015): Provide labor, material, and equipment to perform authorized repair/replacements services and/or install new and re-test Backflow assemblies at the NIST Boulder campus and Fort Collins Radio station (WWV/WWVB). This line item is paid on a labor hour basis in accordance with the per hour rates listed below. All work must be authorized by the COTR prior to any work being charged under this line item. The hourly rate for this period shall be as follows: $___________/HR (Normal Business hours, Monday through Friday, 7:00 am through 5:30 pm), $___________/HR (Any time outside Normal Business hours). The Government reserves the right to perform this work in-house or under separate contract as deemed appropriate by the Government. Note: Vendor may bill for work performed on this line item monthly in arrears. Invoices must provide detailed information (including date service performed, labor hours and cost per hour and material cost breakdown). Line Item 4001: Option Period 4 (9/1/2015 - 8/31/2016): Annual testing/maintenance of Backflow preventers for Colorado certification at our Boulder NIST campus and our Fort Collins Radio station per the attached statement of work. Line Item 4002 (NTE): Option Period 4 (9/1/2015 - 8/31/2016): Provide labor, material, and equipment to perform authorized repair/replacements services and/or install new and re-test Backflow assemblies at the NIST Boulder campus and Fort Collins Radio station (WWV/WWVB). This line item is paid on a labor hour basis in accordance with the per hour rates listed below. All work must be authorized by the COTR prior to any work being charged under this line item. The hourly rate for this period shall be as follows: $___________/HR (Normal Business hours, Monday through Friday, 7:00 am through 5:30 pm), $___________/HR (Any time outside Normal Business hours). The Government reserves the right to perform this work in-house or under separate contract as deemed appropriate by the Government. Note: Vendor may bill for work performed on this line item monthly in arrears. Invoices must provide detailed information (including date service performed, labor hours and cost per hour and material cost breakdown). For details on the requirements of this acquisition, please refer to the attached Scope of Work, Equipment List, Backflow Locations List, Job Plan and Service Contract Act Wage Detemination. Evaluation Criteria: Award shall be made to the offeror whose quote is offers the best value to the Government. The Government will evaluate quotations based on the following evaluation criteria: 1) Past Performance, 2) Experience and 3) Price. The combination of non-price factors, past performance and experience, will be approximately equal in importance to price. 1) Past Performance: Past Performance shall be evaluated to determine the overall quality of the service provided by the Contractor and subcontractors as appropriate. Evaluation of Past Performance shall be based on the references provided and/or information provided by NIST and its affiliates. 2) Experience: Experience shall be evaluated to determine the degree of experience the Contractor and subcontractors, as appropriate, have providing the same or similar types of service. Information on experience may be obtained from references. 3) Price: Price will be evaluated for reasonableness. Required Submissions: All quoters shall submit the following: 1) For the purpose of past performance evaluation: A list of at least three (3) recent and relevant past performance references. The list of references shall include, at a minimum: The name of the company or organization and the reference contact person; the telephone number and e-mail address of the reference contact person; the contract or grant number; the amount of the contract; the address and telephone number of the Contracting Officer if applicable; and the date of delivery or the date services were completed. 2) For the purpose of experience evaluation: Quoters shall demonstrate the extent to which it has recently repaired, tested, maintained, and serviced similar equipment by providing descriptions of at least three relevant past or ongoing contracts. The descriptions must clearly demonstrate the quoter's relevant experience providing the service that is the same as or similar to that required by this solicitation. The contracts used to demonstrate past experience should be the same for which you provide reference information in response to the past performance requirement. 3)An original and one copy of a price quotation which addresses all line items; This is an Open-Market Combined Synopsis/Solicitation for services as defined herein. The Government intends to award a Purchase Order as a result of this Combined Synopsis/Solicitation that will include the terms and conditions that are set forth herein. In order to facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows: The offeror shall state "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR The offeror shall state "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following: Offeror shall list exception(s) and rationale for the exception(s) Please note that this procurement is not being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If an offeror submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the offeror's FSS or GWAC contract, and the statement required above shall be included in the quotation. Due Date for Quotations: All quotations shall be sent to the National Institute of Standards and Technology, Acquisition Management Division, Attn: Jennifer Malcolm, 325 Broadway, MC 194, Boulder, CO 80305 or Emailed to Jennifer.malcolm@nist.gov. Submission must be received not later than 5:30 p.m. mountain time on Tuesday, August 23, 2011. FAX quotations shall not be accepted. E-mail quotations shall be accepted. Offerors' quotations shall not be deemed received by the Government until the quotation is entered into the e-mail address inbox set forth above. Provisions and Clauses: The full text of a FAR provision or clause may be accessed electronically at www.acqnet.gov/far. The following provisions apply to this acquisition: 52.204-7, Central Contractor Registration (CCR); 52.212-1, Instructions to Offerors - Commercial; 52.212-3, Offeror Representations and Certifications - Commercial Items. 52.217-5, Evaluation of Options 52.222-48, Exemption from Service Contract Act In accordance with FAR 52.212-3 Offeror Representations and Certifications - Commercial Items, offerors must complete annual representations and certifications on-line at http://orca.bpn.gov. If paragraph (j) of the provision applies, a written submission is required. In accordance with FAR 52.222-48, offerors shall submit certification of exemption from the Service Contract Act, if applicable. 1352.215-72 INQUIRIES (APR 2010) Offerors must submit all questions concerning this solicitation in writing to the Contract Specialist. Questions should be received no later than five calendar days after the issuance date of this solicitation. All responses to the questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, on the question responses included in the amendment to the solicitation will govern performance of the contract. (end of provision) The following clauses apply to this acquisition: 52.204-9, Personal Identity Verification of Contractor Personnel (Sep 2007) 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items including subparagraphs: 52.219-6 Notice of Total Small Business Set-Aside; 52.219-14 Limitations on Subcontracting; 52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Veterans; 52.222-41, Service Contract Act of 1965 52.223-18 Contractor Policy to Ban Text Messaging While Driving 52.225-3, Buy American Act-Free Trade Agreements 52.225-13 Restriction on Certain Foreign Purchases and 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration. 52.237-2, Protection of Government Buildings, Equipment, and Vegetation. 52.217-8, Option to Extend Services 52.217-9, Option to Extend the Term of the Contract CAR 1352.201-70, Contracting Officers Authority (Mar 2000); The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price. (End of clause) CAR 1352.209-73, Compliance with the Laws (Mar 2000); The contractor shall comply with all applicable laws, rules and regulations which deal with or relate to performance in accord with the terms of the contract. (End of clause) CAR 1352.246-70, Place of Acceptance; (a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract. (b) The place of acceptance will be: NIST 325 Broadway Boulder, CO 80305 AND NIST Radio Stations WWV an WWVB Ft. Collins, CO 80524 (End of clause) 1352.233-70 AGENCY PROTESTS (APR 2010) (a) An agency protest may be filed with either (1) the Contracting Officer, or (2) at a level above the Contracting Officer, with the agency Protest Decision Authority. See 64 Fed. Reg. 16,651 (April 6, 1999). (b) Agency protests filed with the Contracting Officer shall be sent to the following address: NIST/ACQUISITION MANAGEMENT DIVISION ATTN: JASON GERLOFF, CONTRACTING OFFICER 325 Broadway, MC 194 Boulder, CO 80305 (c) Agency protests filed with the Protest Decision Authority shall be sent to the following address: NIST/ACQUISITION MANAGEMENT DIVISION ATTN: HEAD OF THE CONTRACTING OFFICE (HCO) 100 Bureau Drive, MS 1640 Gaithersburg, MD 20899 (d) A complete copy of all agency protest, including all attachments, shall be served upon the Contract Law Division of the Office of the General Counsel within one day of filing a protest with either the Contracting Officer or the Protest Decision Authority. (e) Service upon the Contract law Division shall be made as follows: U.S. Department of Commerce Office of the General Counsel Chief, Contract Law Division Room 5893 Herbert C. Hoover Building 14th Street and Constitution Avenue, N.W. Washington, D.C. 20230 FAX: (202) 482-5858 1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010) (a) A protest may be filed with either the Government Accountability Office (GAO) or the Court of Federal Claims unless an agency protest has been filed. (b) A complete copy of all GAO or Court of Federal Claims protests, including all attachments, shall be served upon (i) the Contracting Officer, and (ii) the Contract Law Division of the Office of the General Counsel, within one day of filing a protest with either GAO or the Court of Federal Claims. (c) Service upon the Contract Law Division shall be made as follows: U.S. Department of Commerce Office of the General Counsel Chief, Contract Law Division Room 5893 Herbert C. Hoover Building 14th Street and Constitution Avenue, N.W. Washington, D.C. 20230 FAX: (202) 482-5858 (End of clause)