Apparel & Uniform RFQ 26-001HR

The City of Villa Rica is issuing a competitive solicitation to select a qualified vendor capable of providing high-quality embroidered and printed apparel, including shirts, jackets, vests, hats, and durable work pants, primarily for municipal departments such as Public Works and Utilities. The contract emphasizes the need for garments that meet commercial-grade standards with durable stitching, colorfast fabrics, and professional branding that withstand repeated laundering. Vendors are expected to offer an efficient ordering system—via online, email, or forms—that allows departments to place, track, and receive deliveries of labeled items at designated City facilities, with both standard and expedited delivery timelines. Optional field gear such as safety vests and jackets may also be requested. Pricing proposals must be submitted using a provided sample pricing table or an equivalent format, detailing unit costs, embroidery and screen-printing charges, setup fees, and discounts, with the overall contract value estimated between $50,000 and $200,000. The RFQ process involves key dates including proposal submission by November 20, 2025, evaluation by City staff based on quality, price, experience, and delivery capability, and final approval by the City Council on December 9, 2025. The solicitation does not incorporate federal FAR clauses or specific contractual clauses but relies on the terms outlined within the RFQ document, which also specifies that proposals must be sealed, marked appropriately, and submitted to the City’s purchasing office. The evaluation emphasizes a best-value approach without explicit weights, focusing on product quality, vendor experience, and overall service. The contract requires vendors to provide warranties and return policies for defective items, with acceptance occurring upon delivery and inspection at City facilities. Administrative details specify that proposals should be delivered physically to the City, with questions directed via email by November 10, 2025, and no mention of federal certifications, CAGE codes, or specific contractual clauses beyond the City’s procurement procedures. Overall, the contract aims to establish a reliable supply of branded apparel that meets durability, branding, and logistical requirements, supporting the City’s operational needs.