ITB#25-146 Athletic Uniforms & Equipment Annual Contract for Clayton County, Georgia

The contract for providing athletic uniforms and equipment to Clayton County’s Parks & Recreation Department is structured as an annual indefinite delivery/indefinite quantity (IDIQ) agreement, with a base period of one year and the possibility of up to four renewal years. It encompasses a comprehensive scope of services requiring suppliers to deliver specified athletic apparel and equipment across multiple sports programs, including football, baseball, softball, soccer, basketball, and cheerleading, on an as-needed basis. The procurement emphasizes strict compliance with local, state, and federal laws, including insurance, bonding, and licensing requirements, while also mandating responsible responsibility and responsiveness evaluations based on experience, personnel, past performance, and ability to meet delivery schedules. The total contract value is estimated between $500,000 and $1,500,000, with all costs—including shipping, product warranties, and customization—embedded within the bid submission process via a detailed Bid Cost Form. The County reserves broad discretion in award decisions, including multiple or component-based awards, prioritizing lowest cost or best value, and requiring responsible subcontractor and vendor participation, especially under the Small Local Business Enterprise (SLBE) program. Bidders must submit their proposals electronically through the designated BidNet portal by November 25, 2025, at 3:00 P.M. EST, including all required forms, certifications, and documentation outlined in the solicitation. The process mandates adherence to detailed submission checklists, acknowledgment of all addenda, and compliance with immigration, licensing, and socioeconomic certification requirements, such as the completion of affidavits affirming lawful employment practices. The contract stipulates that all products be shipped FOB destination, with risk transferring upon delivery and acceptance at designated locations, and that all goods meet specified quality standards, warranties, and federal safety laws. Payment procedures involve electronic invoicing in PDF format, referencing the assigned contract number, with monthly reporting and compliance monitoring via the County’s online system. Overall, the agreement emphasizes transparency, legal compliance, and responsible procurement practices, ensuring the County receives quality athletic supplies through a competitive, responsible, and well-documented process.