Applicant Tracking System (ATS)

The City of Port Moody is soliciting proposals under RFP26-30 for a modern, cloud-based enterprise Applicant Tracking System (ATS) to manage the end-to-end recruitment lifecycle. The objective is to replace outdated technology and mitigate cybersecurity risks with a centralized platform that supports workforce requisitions, job postings, candidate screening, interview management, onboarding, and analytics. The system must feature a documented REST API for integration with Microsoft Teams, Outlook, and the City's HRIS, and must be fully responsive across all major modern web browsers. The procurement process involves a two-step evaluation consisting of an initial screening for mandatory requirements and minimum qualifications, followed by a secondary evaluation based on criteria in Schedule B. The highest-ranked compliant proponent will be invited to negotiate a contract. The financial framework includes an implementation budget of approximately 10,000 dollars and an annual subscription budget of up to 35,000 dollars. The initial contract term is three years, with two optional one-year extensions, bringing the total potential contract value to 185,000 dollars over five years. Successful proponents must adhere to strict data privacy standards in accordance with the Freedom of Information and Protection of Privacy Act (FIPPA) and are required to complete a Privacy Impact Assessment. Mandatory submission requirements include a valid City of Port Moody business license, a WorkSafeBC clearance letter, and an Occupational Health and Safety Acknowledgement Form. All proposals must be submitted electronically via the designated Bidding System by the deadline of November 20, 2026.