Project Management Software

The City of Bedford, Texas, is soliciting proposals under solicitation number 2027-06 for a cloud-based project management software system to support its Engineering Department. The goal is to acquire a fully integrated, configurable, and turnkey solution that includes installation, interfaces, testing, documentation, training, and ongoing support. The system must be accessible from any device with an internet connection, integrate with Microsoft Entra for SSO, and be scalable for future growth. Key functional requirements include customizable user roles and permissions, automated notifications, project planning templates, and task tracking with sub-tasks and resource allocation. The contract is governed by the Uniform Commercial Code as adopted into State law and features an initial three-year term with options to renew for up to seven additional one-year periods. Award decisions will be based on best value, with additional scoring points available for capabilities such as Bluebeam integration, Outlook and Microsoft Teams calendar integration, financial tracking for payment applications, and specific approval workflows. Vendors must comply with the Texas Prompt Payment Act, which mandates Net 30 payment terms, and adhere to various state certifications, including non-boycott affirmations regarding Israel and energy companies. Proposals are due by November 20, 2026, and must include a total cost of ownership and a ten-year fee projection.