This Solicitation opportunity from Agriculture & Markets, NYS Dept. of was posted on March 26, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Approved Tent Rental Providers 2025 NYS Fair (SF250122)

Closed

2120443State & Local

Submission Closed04/16/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 812990

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AI Contract Overview

The New York State Department of Agriculture and Markets is set to engage in a procurement process for tent rental services for the 2025 New York State Fair, scheduled from August 20 to September 1, 2025. The objective of the contract is to provide a variety of tent sizes to serve both the Department and concessionaires during the event. The procurement follows the discretionary purchasing authority under State Finance Law Section 163. Key responsibilities for vendors include the rental, setup, and maintenance of tents, each equipped with sides, lighting, exit signs with emergency lighting, fire extinguishers, and ratchet strap assemblies, ensuring safety compliance through concrete anchor weights provided by the department. The contract is structured into three distinct lots: Lot #1 for Standard Rigid Frame Tents, Lot #2 for Clear Span Rigid Frame Tents, and Lot #3 for Ancillary Tent Rental Items, each with specific requirements. Vendor submissions must provide detailed inventories with specifications, including post/leg configurations and wind load designs, adhering to local building codes and specific wind load capacities. The contract period spans from May 1, 2025, to September 30, 2025, and all services will be executed at the NYS Fairgrounds in Syracuse, NY, with a strict adherence to the submission deadline by April 16, 2025. Notably, this solicitation does not have set-aside goals for MWBE, Service-Disabled Veteran-Owned Business, or Disadvantaged Owned Sub-Contracting.

General Info

NYS Department of Agriculture seeks tent rental services for 2025 State Fair in Syracuse.

Agency

Agriculture & Markets, NYS Dept. of

NAICS

812990 - All Other Personal Services

Place of Performance

NY, USA

Set-Aside

NONE

Documents

No documents available

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Timeline

PhaseClosed

PostedMar 26

Solicitation

Response DeadlineApr 16

Deadline has passed

Submission Closed

04/16/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyAgriculture & Markets, NYS Dept. of

ContactsNo contacts available

OfficeN/A

Organization / Agency

Agriculture & Markets, NYS Dept. of

Office AddressN/A

ContactsNo contact information available

Full Description

The NYS Department of Agriculture and Markets intends to procure for tent rental services (provide, install and maintain) various tent sizes for the Department and for the New York State Fair concessionaires during the 2025 New York State Fair (August 20 – September 1, 2025) pursuant to its discretionary purchasing authority under State Finance Law Section 163. Communication with respect to this procurement initiated by or on behalf of an interested vendor through other than the “Designated Contact Person(s)” identified below may constitute an “impermissible contact” under state law with respect to Procurement Lobbying,and could result in disqualification of that vendor. Any updates or changes will be posted to the New York State Contract Reporter. Service-Disabled Veteran-Owned Set Aside: No Total MWBE Participation Goals: 0% Service-Disabled Veteran-Owned Business Contracting Goal: 0% Disadvantaged Owned Sub-Contracting Goal: 0% Due date:04/16/2025 3:00 PM Contract term: 5/1/25 - 9/30/25 County(ies): Onondaga Location: NYS Fairgrounds, Syracuse NY Business entities awarded an identical or substantially similar procurement contract within the past five years: TGIF Tent Rentals, Party Rental Enterprises, Big Top Tent Rentals