Architect-Engineering Services Large Projects

1. This amendment to the solicitation is to provide clarification for the submission requirements. The A-E electronic system is currently unavailable. Registration cannot be accomplished therefore is not required. In addition the number of resumes is clarified to read that the minimum resumes to submit are 19. ********************************************************************************************************************************************************* 1. The amendment to the solicitation is to provide for the submission requirements. The A-E electronic system is currently unavailable. less than p greater than 2. Offerors are required to submit 11 hard copies of the SF330 along with a CD of the SF330. The entire submission of the SF 330 must not exceed 5 Megabytes and shall be submitted as one file using Microsoft Word (.doc) or Adobe Acrobat (.pdf). Part I of the SF 330 should not exceed 50 pages, including 15 pages for Section H. Font size shall be 10 or larger. Resumes in Section E and example projects in Section F shall not exceed one page each. Please note that an Indefinite Delivery Contract (IDC) will not be considered a single project for SF330 Section F Example Projects. Indicate in Section C.11 if the prime has worked with the team members in the past five years. In Section G.26, include the firm each of the key personnel is associated. FIRMS MUST INCLUDE THE DUNS NUMBER FOR THE OFFICE OF THE FIRM PERFORMING THE WORK IN SECTION B.5 OF THE SF 330. Cover letters and extraneous materials (brochures, etc.) will not be considered. less than /p greater than less than p greater than 3. Submissions are to be received in this office by 15 August 2013, 4:00 PM. Any submissions received after the exact time specified for receipt is considered late and will be processed in accordance with FAR 15.208 Submission, Modification, Revision, and Withdrawal of Proposals. Any questions concerning submissions should be directed to Sabrina Bastine at +1 (555) 000-0000. less than /p greater than less than p greater than 4. All submissions must be addressed to: less than /p greater than less than p greater than DEPARTMENT OF THE ARMY less than br / greater than SAVANNAH DISTRICT, CORPS OF ENGINEERS less than br / greater than CESAS-EN-E, Ms Adrienne Chambers less than br / greater than 100 W. OGLETHORPE AVENUE less than br / greater than SAVANNAH, GEORGIA 31401-3640 less than /p greater than less than p greater than 5. No hand carried submissions will be accepted. less than /p greater than less than br / greater than This amendment is to notify all interested parties of the following: less than br / greater than less than br / greater than 1. The A-E electronic proposal system is currently down. less than br / greater than 2. Due to the above, contractors are unable to provide electronic submission of the SF 330. less than br / greater than 3. Submission date has been extended to 15 Aug 2013, 11:30 AM to allow for repair of the system. less than br / greater than less than br / greater than less than br / greater than This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. less than br / greater than less than br / greater than A-E Services Large Projects - SAD less than br / greater than Solicitation Number: W912HN-13-R-0031 less than br / greater than less than br / greater than Technical Point of Contract: Leslie Zuniga at +1 (555) 000-0000 or email: contact@example.gov; Questions concerning subcontracting plan: Leila Hollis at +1 (555) 000-0000 or email: contact@example.gov; and Contractual Questions to: Sabrina Bastine at +1 (555) 000-0000 or email: contact@example.gov; Questions concerning SF330; Leslie Zuniga at +1 (555) 000-0000 or email: contact@example.gov. less than br / greater than less than br / greater than 1. CONTRACT INFORMATION: a) The Savannah District, U.S. Army Corps of Engineers requires the services of Architect-Engineer (A-E) firms for a minimum of one and a maximum of three multidiscipline Indefinite Delivery Contracts (IDC) for large projects. These contracts are being procured in accordance with the Brooks A-E Act, as implemented in FAR Subpart 36.6. All Architects and Engineers (A-E), including subcontractors, are cautioned to review the restrictions of FAR 9.5 Organizational and Consultant Conflicts of Interest and 36.209 - Construction Contracts with Architect-Engineer Firms. Any A-E, including subcontractors, that prepares a Design-Build Request for Proposal for a particular project will be restricted from participating in any contractor task order for the Design-Build of that particular project. Firms will be selected for negotiations based on demonstrated competence for the required work. Contracts may be issued up to one year after selection approval. Offerors are cautioned to read this announcement in its entirety. Contracts awarded as a result of this announcement will be administered by Savannah District for use on federal projects under its jurisdiction and if requested other Corps of Engineers Districts. Typically, the contract will be for one basic ordering period (three years) and one option period (two years) with a total contract limit of five years or $14,000,000. Work will be issued by negotiated firm-fixed price task orders. Task Orders will be primarily for large projects with a construction value greater than $2 million, however as required, smaller projects will be executed under these contracts. These task orders are firm fixed price. Projects to be designed are not yet determined and funds are not presently available. Assignment of individual task orders to the contracts with identical scopes of work will be based on the following factors: (1) Performance and quality of deliverables under the current IDC, (2) Current capacity of the firm to accomplish the task order in the required time, and (3) Equitable distribution of work among identical contracts. The North American Industry Classification System (NAICS) 541330 size standard $14.0 million. This announcement is open to all businesses regardless of size. Small businesses are encouraged to team with other businesses. The firm must be capable of responding to and working on multiple task orders concurrently. Large business firms that intend to do any subcontracting must convey their intent to meet the minimum small business goals on the SF 330, Section C, by identifying subcontracting opportunities with small business. If selected, the large business offeror will be required to submit a Small Business Subcontracting Plan in accordance with FAR 52.219-9 and DFARS 219.7004 as part of the Request for Proposal package. The following subcontracting goals are the minimum acceptable goals to be included in the subcontracting plan to meet the Savannah District small business targets. Of the subcontracted work, 50% of the work would go to small business; 17% to small disadvantaged business (a composite of small business); 18% to women-owned business (a composite of small business); 10% to HUBZone small business (a composite of small business); 4% to service-disabled veteran-owned small business (a composite of small business and veteran-owned small business); and 8.5% to Veteran-owned small business (a composite of small business). The small business subcontracting plan will be evaluated in accordance with AFAR 19.7, Appendix DD. The plan is not required with this submittal, but will be required with the fee proposal of the firm selected for negotiations. To be eligible for contract award, a firm must be registered in the System for Award Management (SAM). Register via the SAM Internet site at http://www.fsd.gov or by contacting the SAM Customer Service Desk at +1 (555) 000-0000. less than br / greater than less than br / greater than 2. PROJECT INFORMATION: Work may consist of preparation of reports, studies, master planning, project planning, design criteria, preparation of drawings and specifications, commissioning, cost estimates, and other general A-E services for multi-disciplined new construction and renovation projects for military and other government agencies. The work primarily consists of the design of new vertical construction on facilities commonly found at military installations (barracks, dining facilities, offices, training facilities, equipment maintenance facilities, labs, etc.) as well as horizontal construction projects (airfields, roads, ranges, etc.). Work may consist of completing the designs of Center of Standardization projects. The firm may be required to provide construction phase, commissioning and other services that may include preparation of operation and maintenance manuals, shop drawing review, and commissioning/start-up/fit-up design support. All design must comply with the Savannah District Design Manual. All design will utilize Building Information Modeling (BIM) software. BIM software platform and drawing file format will be determined per task order. All drawing files will be developed using the AEC Standard, as supplemented by the Savannah District instructions. The standards include naming convention, file and directory structure, line weights, levels, and color. Specifications will be produced in SpecsIntact using the Unified Facilities Guide Specifications (UFGS). Responses to Government review comments will be provided on the Corps of Engineers Design Review and Checking System (DrChecks). less than br / greater than less than br / greater than 3. SELECTION CRITERIA: The selection criteria for this project are listed below in descending order of importance. Submissions will be evaluated on each of the criteria factors listed below. Each factor will be assigned a rating from outstanding to unsatisfactory, based on the risk to the government that the offeror will successfully perform the factor being evaluated. An overall consensus rating will be given to each submission. Award will be made to the firm determined to be most highly qualified. Factors listed below will be rated based on a relative weighting as follows: Significantly More Important - means that the factor is at least two times greater in value than another factor. More Important - means that the factor is greater in value than another factor but less than two times greater. Equal - means that the factor is of the same value or nearly the same as another factor. For this solicitation, Factor 1 (Specialized Experience and Technical Competence) and Factor 2 (Key Personnel) are weighted equally and each factor individually is more important than the combination of Factor 3 (Past Performance), Factor 4 (Work Management) and Factor 5 (Knowledge of Locality) and significantly more important than the combination of Factor 6 (Small Business Participation) and Factor 7 (Volume of DoD Contract Awards). Factor 3 Past Performance, Factor 4 Work Management and Factor 5 Knowledge of Locality are weighted equally and each factor individually is more important than the combination of Factor 6 Small Business Participation and Factor 7 Volume of DoD Contract Awards. Factor 6 Small Business Participation and Factor 7 Volume of DoD Contract Awards are weighted equally and will only be used as *tie-breakers* among firms that are essentially technically equal. Information on each factor should be submitted FOR THE OFFICE AND/OR EMPLOYEE PERFORMING THE WORK IN RESPONSE TO THIS ANNOUNCEMENT. It is recognized that for firms with multiple offices, a project team may be formed from personnel from more than one office. If more than one office is represented, this must be stated clearly in the work management plan and the Selection Board will consider the performance risk associated with that team not being co-located and the geographical proximity to the supported projects. less than br / greater than less than br / greater than **** FACTOR 1 - SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE. Specialized experience and technical competence in (in descending order of importance within this category): a. Design of new facilities or utility systems of various types, sizes, and complexities; b. Rehabilitation of existing facilities or utility systems of various types, sizes, and complexities. c. Design of projects on Army or Air Force installations; d. Application of Anti-Terrorist/Force Protection criteria; e. Cost engineering using MCACES; f. Sustainable design utilizing LEED rating tools; g. Preparation of the development of the technical information for design-build Request for Proposals; h. Construction phase services including shop drawing review and preparation of O&M manuals. i. Building Information Modeling (BIM) using Bentley BIM software and REVIT using Autodesk software. Technical competence will be judged based on a minimum of satisfactory performance and experience of the firm and its design team, longevity and previous working relationships among the working parties on similar projects, and most recent firm and employee history of experience on similar projects. less than br / greater than less than br / greater than **** FACTOR 2 - KEY PERSONNEL. All key personnel for whom resumes are provided shall be shown on the organizational chart in Section D of SF 330. Additional staff available for work on this contract shall be indicated on the chart by numbers. Resumes shall be provided for qualified professional personnel in Section E of SF 330 in the numbers indicated in parenthesis (19 total resumes) and in the following key disciplines, that are required to be licensed, registered, and/or certified: architect (2), structural engineer (2), civil engineer (2), mechanical engineer (2), electrical engineer (2), fire protection engineer (1), geotechnical engineer (1), land surveyor (1), and certified industrial hygienist (1). Resumes shall be provided for other key personnel as follows: project manager (2), interior designer (1), cost estimator (1), and landscape architect (1). Registration/certification for all is encouraged. The fire protection engineer must be either: an engineer having a BS or MS degree in fire protection engineering, from an accredited university engineering program, plus a minimum of 5 years work experience in fire protection engineering; or, a registered PE who has passed the NCEE fire protection engineering written exam; or a registered PE in a related engineering discipline with a minimum of 5 years experience dedicated to fire protection engineering. Other personnel should be shown on the organizational chart by discipline in the total number available for utilization on task orders assigned under this contract. Show lines of responsibility and communication between project team leaders and team members. The evaluation of all key personnel will consider education, training, registration, overall and relevant experience, and longevity with the firm. less than br / greater than less than br / greater than **** FACTOR 3 - PAST PERFORMANCE. Past performance on DoD and other contracts with respect to quality of work, compliance with design schedules and project cost estimating control. Indication of favorable performance ratings, awards, and repeat clientele in Section H of SF 330 is recommended. Past performance will be based on ACASS ratings and other data presented by the offeror or as determined by the Government. The evaluation of this factor will be based on the past performance information from the previous five years. less than br / greater than less than br / greater than **** FACTOR 4 - WORK MANAGEMENT. A proposed management plan shall be presented in Section H of SF 330. The plan will be judged on experience producing quality designs based on an evaluation of the firm's design quality management plan. The design quality management plan should include an organization chart in Section D of SF 330 and briefly address the management approach, team organization, quality control procedures, project cost estimating control and design schedule control, coordination of in-house disciplines and consultants, and prior relationships of the prime firm and any of their significant consultants on similar projects. The SF 330 shall clearly indicate the primary office where the work will be performed and the staffing at this office. Any work not done out of the primary office shall be addressed within this work management plan. Address the firm's capacity and necessary experience to perform five simultaneous $500,000 task orders in a 180-day period. less than br / greater than less than br / greater than **** FACTOR 5 - KNOWLEDGE OF LOCALITY. Knowledge of locality as it pertains to design and construction methods of military projects in the geographic area where work (Savannah District area of responsibility) is anticipated to be accomplished. less than br / greater than less than br / greater than **** FACTOR 6 - SMALL BUSINESS PARTICIPATION. Degree of participation of all types' small business as prime contractor, subcontractor, or joint venture partner. ALL OFFERORS (except small businesses) who plan to subcontract portions of the work are required to provide a narrative discussion of their plan for utilization of small and small disadvantaged businesses. As a minimum, the narrative shall discuss: a. Goals for subcontracting acting with small and small disadvantaged businesses in sufficient detail to allow government evaluators to determine that these goals are realistic, justifiable, positive, and in accordance with the government's policy to maximize opportunities for these types of businesses. b. The extent to which small disadvantaged businesses, and where appropriate, historically black colleges and universities/ minority institution s (HBCU/ MI) have been identified for participation as part of the offeror's team. c. The offeror's past and present commitment to providing subcontracting opportunities and encouragement to small and small disadvantaged businesses. less than br / greater than less than br / greater than **** FACTOR 7 - VOLUME OF WORK. Volume of DOD contract awards in the last 12 months. less than br / greater than less than br / greater than **** TELEPHONIC INTERVIEW. Those firms achieving the selection list will be given a telephonic interview the results of which will be factored into the firms overall rating. The following questions will be provided for the short listed firms to provide a written and telephonic response: less than br / greater than less than br / greater than ** Discuss three important lessons learned from your example projects on your SF 330 Part I that would be applicable to this contract. less than br / greater than ** Discuss your quality control procedures that ensure the proper coordination of disciplines and the development of the best design solution the first time. less than br / greater than ** Describe your firm's approach for involving the facility users, Public Works, USACE, etc. in the design process. less than br / greater than less than br / greater than **** 4. SUBMISSION REQUIREMENTS. Interested firms having capabilities to perform this work must upload Parts I and II of the SF 330 to https://sasweb.sas.usace.army.mil/aeselection/ by 11:30 a.m., Eastern Standard Time, 8 August 2013. NO HARDCOPY OR FACSIMILE SUBMISSIONS WILL BE ACCEPTED. Any submissions received after the exact time specified for receipt is considered late and will be processed in accordance with FAR 15.208 Submission, Modification, Revision, and Withdrawal of Proposals. The entire submission of the SF 330 must not exceed 5 Megabytes and shall be submitted as one file using Microsoft Word (.doc) or Adobe Acrobat (.pdf). Part I of the SF 330 should not exceed 50 pages, including 15 pages for Section H. Font size shall be 10 or larger. Resumes in Section E and example projects in Section F shall not exceed one page each. Please note that an Indefinite Delivery Contract (IDC) will not be considered a single project for SF330 Section F Example Projects. Indicate in Section C.11 if the prime has worked with the team members in the past five years. In Section G.26, include the firm each of the key personnel is associated. Registration in the Savannah District electronic A-E Selection System is required and instructions may be found at the website above. FIRMS SHOULD BE REGISTERED WELL IN ADVANCE OF THE CLOSING DATE FOR SUBMISSION OF THE SF 330 AS THE PROCESS MAY TAKE 3-5 DAYS. FIRMS MUST INCLUDE THE DUNS NUMBER FOR THE OFFICE OF THE FIRM PERFORMING THE WORK IN SECTION B.5 OF THE SF 330. Cover letters and extraneous materials (brochures, etc.) will not be considered. Questions concerning submissions and registration should be directed to Adrienne Chambers at +1 (555) 000-0000. less than br / greater than less than br / greater than **** PERSONAL VISITS for the purpose of DISCUSSING this announcement WILL NOT BE SCHEDULED. THIS is NOT a REQUEST for a PROPOSAL. less than br / greater than less than br / greater than