This Solicitation opportunity from Texas was posted on July 22, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Archival Supplies Catalog

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306-25-0067State & Local

Submission Closed08/12/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 519210

New

Federal

Library of Congress: Microfilm Inventory Services

Solicitation # 030ADV27R0009

The Library of Congress is seeking a single award Indefinite Delivery, Indefinite Quantity (IDIQ) contract to provide inventory services for Archival Master and Print Negative microfilm collection reels. This effort supports the Preservation Services Division by performing physical and intellectual verification of data elements for newly acquired and retrospectively selected collections. The scope includes creating or updating records in the FOLIO Integrated Library System, identifying microfilm bases as acetate or polyester, assessing items for preservation needs, and preparing reels for transport to an off-site storage facility in Ft Meade, Maryland. The Library anticipates inventorying between 5,000 to 10,000 reels annually, with an estimated total of 14,086 units per ordering period over five years. The contract has a minimum value of 50,000 dollars and a maximum ceiling of 2,000,000 dollars, with a performance period extending through September 1, 2033. Work is primarily performed on-site at the John Adams Building in Washington, DC. Award will be based on a Best-Value-Trade-Off competition evaluating technical project management, quality assurance processes, key personnel experience, past performance risk, and price reasonableness. Strict quality standards are enforced, with entire batches rejected if critical error rates exceed 1 percent or significant error rates exceed 3 percent. Proposals must be submitted via email to the contracting team by November 30, 2026, at 12:00 PM EST.

POSTED

DEADLINE

Institute of Electrical & Electronics Engineers Subscription Renewal

Solicitation # 80NSSC27IEEE

The NASA Shared Services Center intends to award a sole source, firm-fixed price blanket purchase agreement to the Institute of Electrical and Electronics Engineers Inc. (IEEE). This agreement will provide agency-wide access to IEEE subscription services for research papers and journals. The contract is expected to begin on January 1, 2027, and will cover a five-year ordering period. This action is being pursued under the authority of 41 U.S.C.1901 and FAR 12.201-1. While this is not a request for competitive quotes, interested parties may notify the Contracting Officer of their capabilities within three business days of the publication date. The final decision to compete the contract remains at the sole discretion of the government.

NASA Shared Services Center

POSTED

DEADLINE

MG MAP/PIX PRESRV 10/26

Solicitation # B2728250

Solicitation B2728250, titled MG MAP/PIX PRESRV 10/26, is a Small Order Purchase issued by the Free Library of the City of Philadelphia. The procurement is managed through the PHLContracts electronic portal, with a posting date of October 24, 2026, and a response deadline of November 7, 2026. The contract is governed by the City's Small Order Purchase Terms and Conditions, which specify that the award will be granted to the lowest responsible seller. Performance will take place in Philadelphia, Pennsylvania, and all products must be delivered FOB Destination Point. To be considered for award, sellers must provide unit costs for all items, answer all mandatory portal questions, and submit a signed Consent and Authorization Agreement. The contract requires specific insurance coverages, including statutory Workers Compensation, a $500,000 combined single limit for General Liability, and a $300,000 combined single limit for Automobile Liability. Additionally, the agreement mandates compliance with City PHI terms and Executive Order No. 10-16 regarding ethics and gifts. Local Business Entity (LBE) preferences apply per Philadelphia Code Chapter 17-109, and sellers may optionally provide LGBTQ Applicant Opportunity Data. All delivered materials remain the sole property of the City.

POSTED

DEADLINE

Resource Sharing System and Integrated Library System

Solicitation # 77232

The State of Vermont Department of Economic Development has issued a sealed bid Request for Proposal for a Resource Sharing System and Integrated Library System under solicitation number 77232. This procurement seeks a comprehensive system to manage library resources and integration within the state. Interested bidders must submit their responses by December 16, 2026, at 4:30 PM EST, with any clarifying questions due by November 9, 2026. All official notifications, releases, and addendums regarding this project will be posted exclusively on the state's designated bids webpage, and it is the bidder's responsibility to monitor the site for updates. The primary point of contact for this solicitation is Kevin Cooke, and all communications should be directed to the provided state email address. Performance of the resulting contract will take place within the state of Vermont.

Department of Economic Development

POSTED

DEADLINE

Request for Proposal Moorpark City Library Managed Library Services

Solicitation # RFP_Moorpark_City_Library_2026

The City of Moorpark is seeking proposals for Managed Library Services for the Moorpark City Library under solicitation number RFP_Moorpark_City_Library_2026. This local government opportunity is open to qualified vendors capable of providing comprehensive management services for the library facility located in Moorpark, California. Interested parties must submit their responses by the closing deadline of November 10, 2026, at 4:00 PM PT. Detailed bid documents and submission instructions are available through the official City of Moorpark website or the Biddingo portal. Vendors are responsible for registering on the required platforms and monitoring the site for any addenda related to the proposal.

POSTED

DEADLINE

Operations, Management and Sustainable Funding of the Library

Solicitation # city-of-altamonte-springs-RFP-27-001-DD-2027

The City Commission of Altamonte Springs is soliciting proposals under solicitation number city-of-altamonte-springs-RFP-27-001-DD-2027 for the operations, management, and sustainable funding of the local library. The city is seeking qualified partners, including nonprofit organizations, private entities, foundations, or library organizations, to take over full responsibility for the facility. The primary objective of this initiative is to ensure the continued availability of library services and prevent closure by eliminating the facility's reliance on annual City General Fund appropriations. Interested parties must submit a comprehensive proposal that includes a detailed plan for operational performance and a strategic funding model to ensure long-term financial sustainability. The solicitation was posted on October 14, 2026, and the deadline for responses is February 26, 2027, at 4:00 PM. Inquiries regarding this opportunity are directed to the City of Altamonte Springs Purchasing department.

City Of Altamonte Springs — Purchasing

POSTED

DEADLINE

Archival Supplies and Equipment SupplierThis subcontract agreement establishes a partnership for the provision of specialized materials required for the long-term preservation and storage of library archives for the District School Board of Niagara. The supplier is responsible for delivering archival-grade folders, boxes, acid-free materials, and specialized tools to designated school receiving areas, ensuring all products strictly adhere to established archival preservation standards. The opportunity is categorized under NAICS code 519210 and is intended for prime contractors working on board projects. Interested parties must submit their responses by the deadline of November 11, 2026, to be considered for the supply of these critical preservation materials.

District School Board of Niagara

POSTED

DEADLINE

Book Scanner Purchase RestonThe US Geological Survey, under the Department of the Interior, is forecasting an open market competition for the purchase of a book scanner to be located in Reston. This procurement includes the possibility of an optional four-year maintenance contract to ensure the long-term functionality of the equipment. The project is currently submitted as a SAF pending the identification and approval of available funding. Interested parties can coordinate with Sean Jones, who serves as both the point of contact and the Small Business Specialist for this requirement.

POSTED

DEADLINE

RFP # 202634.3 LIBRARY GOODS AND SERVICES

Solicitation # 49490

The County of Atlantic in New Jersey has issued RFP # 202634.3, solicitation number 49490, seeking additional providers for the provision of library goods and services. This rebid request is aimed at expanding the pool of vendors capable of supporting library operations within the state of New Jersey. The solicitation was officially posted on October 9, 2026, and interested parties must submit their responses by the deadline of November 5, 2026, at 5:00 PM. Detailed information and submission guidelines are available through the BidExpress platform.

POSTED

DEADLINE

Specialized Archival Storage SuppliesThis subcontract for Specialized Archival Storage Supplies supports prime contractors working with the NYS Department of Education library preservation grants. The scope of work involves the provision and physical delivery of acid-free, archival-grade storage materials, including folders, boxes, Mylar sleeves, and climate-controlled storage containers, directly to library facilities. The opportunity is categorized under NAICS code 519210 and was posted on October 9, 2026. Interested parties must submit their responses by the deadline of January 15, 2027.

NYS Department of Education

POSTED

DEADLINE

27-28 Conservation/Preservation Discretionary Grants

Solicitation # 2138636

The 27-28 Conservation/Preservation Discretionary Grants, administered by the New York State Department of Education under Education Law §273(6)(c), provide financial support to preserve significant research materials within New York State. The program is open to agencies and libraries chartered by the Regents, not-for-profit libraries, archives, historical societies, and consortia of such agencies. Funding is sourced from New York State Aid to Libraries, with an estimated total of 500,000 dollars available. Individual grant awards range from a minimum of 2,500 dollars to a maximum of 45,000 dollars, and no financial match is required, though institutional contributions of staff time may be necessary. Eligible projects include improving collection storage environments, reformatting or treating collections, and other activities that promote the care, accessibility, and standardization of preservation work. The project period runs from July 1, 2027, through June 30, 2028. Applications must be submitted through the Online Grant Application System by 5:00 PM on January 15, 2027. A critical requirement for non-profit applicants is prequalification in the Statewide Financial System (SFS) by the application deadline; failure to do so will result in disqualification. While not mandatory, the department strongly encourages the submission of a Notice of Intent by December 18, 2026, including the organization's legal name and NYS Vendor ID. Questions regarding the solicitation are accepted via email until November 20, 2026. There are no specific goals for Service-Disabled Veteran-Owned Businesses or Disadvantaged Business Enterprises for this procurement.

NYS Department of Education

POSTED

DEADLINE

National Digital Newspaper Program

Solicitation # 20270113-PJ

The National Endowment for the Humanities Division of Collections and Infrastructure is soliciting applications for the National Digital Newspaper Program (NDNP) under solicitation number 20270113-PJ. The program aims to expand Chronicling America, a freely accessible online database maintained by the Library of Congress, by digitizing historically significant newspapers published between 1690 and 1963 from all 56 U.S. states and jurisdictions. Eligible applicants include nonprofits, higher education institutions, and government agencies. The agency anticipates awarding approximately 11 cooperative agreements with a total funding pool of 3,000,000 dollars, with individual awards capped at 325,000 dollars. The period of performance is up to two years, beginning September 1, 2027. Awardees are required to digitize approximately 100,000 pages of newsprint and associated files while adhering to Library of Congress technical specifications. Key deliverables include establishing an advisory board for title selection, writing 500-word title essays, updating bibliographic records in WorldCat, and providing quarterly data deliveries. Applications must be submitted via Grants.gov by January 13, 2027, and must include a project narrative limited to 15 single-spaced pages, resumes for key personnel, and letters of commitment. Evaluation is based on a multi-stage process involving initial screening and peer review, focusing on the applicant's technical capacity, access to master negative microfilm, the historical significance of the selected newspapers, and the viability of the work plan. Final funding authority rests solely with the NEH Chairman.

National Endowment For The Humanities

POSTED

23 days ago

DEADLINE

in 3 months

AI Contract Overview

The Texas State Library and Archives Commission (TSLAC) is seeking proposals from qualified vendors to establish a multi-year contract that offers discounted pricing on archival storage materials, equipment, machinery, and related supplies. The contract aims to support the Archives and Information Services (ARIS) Division at TSLAC Headquarters in Austin, Texas, ensuring access to essential archival products. The solicitation emphasizes the importance of competitive pricing and reliable supply to meet the agency's archival storage needs over multiple years, with contract values estimated between $500,000 and $2,000,000. Interested vendors are encouraged to review the detailed solicitation documents, which are available on the Electronic State Business Daily, and submit their responses by the deadline of August 12, 2025. The procurement process is part of the state's efforts to streamline access to archival supplies and enhance the efficiency of archival storage operations across Texas.

General Info

Agency

Texas State Library and Archives Commission

NAICS

519210 - Libraries and Archives

Place of Performance

TX, USA

Set-Aside

NONE

Documents

RFP 306-25-0067 Archival Supplies Catalog

rfp

High

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

1 update

PhaseClosed

PostedJul 22

Solicitation

Notice updatedJul 22

The notice title changed. The notice description changed. The point of contact changed.

Response DeadlineAug 12

Deadline has passed

Submission Closed

08/12/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyTexas State Library and Archives Commission

ContactsNo contacts available

OfficeN/A

Organization / AgencyTexas State Library and Archives Commission

Office AddressN/A

ContactsNo contact information available

Full Description

The Texas State Library and Archives Commission (TSLAC) is soliciting proposals from qualified vendors to establish a multi-year contract for catalog discount pricing on archival storage materials, equipment, machinery, and related supplies in accordance with the specifications outlined in this solicitation. Products shall be provided to TSLAC in the Archives and Information Services (ARIS) Division at TSLAC Headquarters, 1201 Brazos Street, Austin, TX 78701. Solicitation documents are also posted on the Electronic State Business Daily: http://www.txsmartbuy.com/esbddetails/view/306-25-0067

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