ARFP-0512-OHF2700000017-2 | Management & Operational Services

The State of West Virginia, through the Department of Health and Human Resources, is soliciting proposals for Management and Operational Services for the William R. Sharpe Hospital and the Mildred-Mitchell Bateman Hospital. This Agency Master Agreement covers a multi-year performance period, including base years and optional extension years for both facilities. The successful vendor must maintain full Joint Commission accreditation and licensure as a psychiatric hospital under West Virginia law, while implementing a comprehensive quality assurance program utilizing Key Performance Indicators to monitor service delivery. Key staffing requirements include the direct employment of a Hospital Administrator, Clinical Director, Director of Nursing, and Security Director. Proposals are evaluated on a 100-point scale, with 80 points allocated to technical qualifications and 20 points to cost. To avoid disqualification, vendors must achieve a minimum technical score of 70 percent. Technical evaluations focus on project methodology, compliance with mandatory requirements, and general experience, with the possibility of an oral interview. Submissions must be delivered in two distinct parts: a technical proposal and a separate, sealed cost proposal. The contract is subject to various legal and financial mandates, including the Davis-Bacon Act for construction work exceeding 2,000 dollars and West Virginia Code section 5A-3-62 regarding state law voidance. The vendor is required to provide both performance and payment bonds equal to 100 percent of the contract value and must name the State as an additional insured on all insurance policies. Payments are made in arrears via electronic funds transfer or P-Card, contingent upon legislative appropriation. Additionally, the contract incorporates HIPAA Business Associate Addendums and requires compliance with IRS Publication 1075 for any work involving Federal Tax Information.