ARFQ-0313-DEP2600000085-1 | AML - Water Treatment Maintenance Services in Northern WV

The State of West Virginia, through its Department of Environmental Protection, is soliciting bids for an open-end contract to provide comprehensive water treatment maintenance services across Northern West Virginia under the Abandoned Mine Land (AML) program. This contract, identified as ARFQ-0313-DEP2600000085-1, has a maximum estimated value of $500,000 and is structured as a one-year initial term with the possibility of up to three additional one-year renewals, contingent upon mutual written agreement between the vendor, the Department, and the Attorney General’s office. The work involves performing site assessments, applying fast-setting hydraulic cement to seal pipe junctions and patch grouted channels, installing 9” or 18” riprap made of sandstone or limestone, conducting trench excavations with approved shoring, and supplying necessary equipment and materials. All materials must be new, unused, and conform to strict specifications including a minimum 90% calcium carbonate equivalency for limestone used in acid mine drainage treatment. Equipment must be in good operable condition and operated in compliance with OSHA and AASHTO standards. The contract requires full compliance with federal procurement regulations including 2 C.F.R. § 200.317 et seq., the Build America, Buy America Act, and domestic preference provisions, along with state-specific requirements under West Virginia Code § 21-11-2 and § 30-42-2, mandating that all contractors hold a valid license. Proposals must be submitted exclusively through the wvOASIS VSS Portal by the deadline of June 11, 2026, at 10:30 AM ET, with failure to adhere to any mandatory pre-bid meeting, submission of a valid bid bond, or compliance with RFQ requirements resulting in immediate disqualification. Bidders must demonstrate financial, legal, and operational responsibility, avoiding federal or state debarment, unresolved environmental enforcement actions, or outstanding debts to state entities. Vendors are required to provide 100% performance and labor/material payment bonds prior to award and maintain adequate insurance throughout the contract’s duration, including workers’ compensation and general liability coverage. Payment is made in arrears based on invoices generated via AMLNET, which must reference project names, work directive numbers, contract numbers, and service dates, and must be returned signed within 30 days. Supporting documentation including receipts,