Asphalt Concrete Hot Mix Material (Will Call)

The City of Pomona is soliciting sealed bids for the will call purchase of various grades of asphalt concrete hot mix material under solicitation number 2025-23. This procurement is managed by the City's Purchasing Division, with a posting date of August 6, 2025, and a response deadline of August 20, 2025. The contract is categorized under NAICS code 324121 and will be performed within the state of California. Award for this goods-based project will be granted to the lowest responsive and responsible bidder, with evaluation factors focusing on the quality, availability, and suitability of the materials, as well as the bidder's financial resources, capacity, and past performance record. Successful vendors must register via PlanetBids and provide a completed W-9 form and a valid Pomona Business License. All shipments must be delivered to locations specified on individual purchase orders and must clearly display the purchase order number and a packing slip to avoid rejection. Payments are processed through the City of Pomona Accounts Payable office upon receipt of invoices referencing the applicable purchase order. Contractors must adhere to strict ethical guidelines, including City Code Section 2-971 regarding conflicts of interest and a total prohibition on providing gifts or gratuities to city employees. Additionally, vendors are required to provide certificates of insurance before accessing city property and must comply with all local, state, and federal laws.