This Solicitation opportunity from Texas was posted on September 26, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Asphalt Supply & Delivery Services FY 2025 2026

Closed

COSFTX-RFP-2025-06State & Local

Submission Closed10/14/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 324122

SLED

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CSS-1H Asphalt Emulsion for in-place Pavement Pilot Project

Solicitation # IFQ 6200 kg1004

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AI Contract Overview

The City of Santa Fe, Texas, is seeking proposals from qualified vendors to supply and deliver hot-mix asphalt (HMA) and related materials for its Public Works Department during the 2025–2026 fiscal year. The contract involves providing all necessary labor, equipment, and transportation to deliver asphalt to designated city sites, primarily for street paving, drainage, and other municipal projects. Deliveries must adhere to strict quality standards, including timely delivery, proper temperature maintenance, and compliance with TxDOT, ASTM, and AASHTO specifications. The city guarantees a minimum order of 15 tons per request, with an estimated total annual volume of around 100 tons, and reserves the right to extend the contract for up to two additional years based on performance. Proposals must demonstrate the vendor’s capacity to meet the city’s requirements, including relevant experience with municipal or TxDOT projects, technical specifications for asphalt products, and a clear delivery plan. Pricing should be submitted as a unit cost per ton, covering all associated costs, and must remain valid throughout the contract period. The evaluation process will prioritize compliance with specifications, experience, delivery logistics, pricing, and proposal completeness. The contract is set to commence on October 1, 2025, with proposals due by October 14, 2025, and the process governed by Texas procurement laws, with the city reserving the right to reject any submissions.

General Info

Agency

City of Santa Fe, Texas

NAICS

324122 - Asphalt Shingle and Coating Materials Manufacturing

Place of Performance

TX, USA

Set-Aside

NONE

Documents

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Timeline

PhaseClosed

PostedSep 26

Solicitation

Response DeadlineOct 14

Deadline has passed

Submission Closed

10/14/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyCity of Santa Fe, Texas

Contacts1 person available

OfficeN/A

Organization / Agency

City of Santa Fe, Texas

Office AddressN/A

Contacts

Natalie Arnett

contact@example.gov

+1 (555) 000-0000

Full Description

REQUEST FOR PROPOSALS (RFP) Asphalt Supply & Delivery Services – FY 2025–2026 City of Santa Fe, Texas (Population ~15,000) RFP No.: COSFTX-RFP-2025-06 Posting Date: September 26, 2025 Proposal Opening: October 14, 2025, at 2:00 PM (Central) Location: Santa Fe City Hall, 12002 Highway 6, Santa Fe, TX 77510
Invitation
The City of Santa Fe, Texas (the “City”) invites sealed proposals from qualified vendors for the supply and delivery of asphalt materials for the Public Works Department for the 2025–2026 fiscal year. Asphalt must be delivered only to designated City work sites as directed by the Public Works Department.
Scope of Services
The successful proposer shall provide all labor, materials, equipment, and transportation necessary to deliver hot‑mix asphalt (HMA) and related materials in accordance with the City’s requirements. 2.1 Materials
Hot Mix Asphalt (HMA) meeting current TxDOT Standard Specifications for Type D, Type B, and surface mixes as requested. Additional asphalt products (e.g., tack coat, cold mix, recycled asphalt product) as specified in task orders. All materials shall conform to applicable TxDOT, ASTM, and AASHTO standards.
2.2 Delivery Requirements
Asphalt must be delivered to designated City work sites within Santa Fe city limits. Typical delivery locations include, but are not limited to: City streets, drainage facilities, and Public Works projects. Delivery hours shall be coordinated with the Public Works Department; timely delivery to match paving operations is required. Trucks must be equipped with tarps and suitable equipment to maintain proper material temperature. Vendor shall guarantee delivery free of segregation, contamination, or excessive temperature loss.
2.3 Quantities
The City guarantees a minimum purchase of 15 tons per order. Orders will be placed on an as-needed, task order basis throughout the fiscal year. Estimated total annual tonnage: 100
2.4 Quality Control
Vendor must provide certified weight tickets with each load. The City or third-party labs may perform sampling and testing to verify compliance. Materials failing to meet specifications will be rejected and replaced at no cost to the City.
Contract Term
Initial Term: One (1) fiscal year, beginning October 1, 2025, and ending September 30, 2026. The City reserves the right to extend the contract for up to two (2) additional one‑year terms, subject to vendor performance and mutual agreement.
Minimum Qualifications
Demonstrated ability to supply TxDOT-compliant asphalt materials. Sufficient equipment and delivery capacity to meet City project demands. Minimum of three (3) references from municipal or governmental clients in Texas.
Proposal Submittal Requirements
Proposals must include the following:
Cover Letter – Identify the proposer, primary contact, and commitment to meet City requirements. Company Profile – Include history, ownership, years in business, and production/delivery capacity. Experience – List relevant projects with municipalities or TxDOT, including references. Materials Specifications – Provide technical data sheets for proposed asphalt mixes. Delivery Plan – Describe delivery logistics, average response times, and ability to coordinate with City crews. Pricing Proposal – Provide a unit price per ton for each asphalt type, delivered to work sites, including all freight, fuel, and surcharges. Pricing must remain valid through the contract term. Required Forms – Conflict of Interest Questionnaire (CIQ), HB 1295 compliance (Form 1295 if applicable), and any state-mandated certifications.
Evaluation Criteria
Proposals will be evaluated on the following weighted criteria:
Compliance with Specifications – 30% Experience & References – 20% Delivery Capability & Logistics – 20% Pricing & Value – 25% Responsiveness & Completeness of Proposal – 5%
Instructions to Proposers
Sealed Proposals must be clearly marked: RFP2025-06 – Asphalt Supply & Delivery FY 2025–2026 – City of Santa Fe. Deliver to: City Secretary’s Office, Santa Fe City Hall, 12002 Highway 6, Santa Fe, TX 77510. Proposals received after the deadline will not be considered. Proposals will be publicly opened and read aloud on October 14, 2025, at 2:00 PM at City Hall.
General Conditions
The City reserves the right to accept or reject any or all proposals, to waive informalities, and to award to the proposer(s) deemed most advantageous to the City. This procurement is conducted pursuant to Texas Local Government Code Chapter 252 (Competitive Sealed Proposals). All proposals are subject to the Texas Public Information Act. Proposers are responsible for all costs associated with proposal preparation.
Contact Information Natalie Arnett, City Secretary City of Santa Fe, Texas 12002 Highway 6, Santa Fe, TX 77510 contact@example.gov (409) 925‑6412 Evaluation Score Sheet – Asphalt Supply & Delivery FY 2025–2026 Vendor Name: ___________________________________ Evaluator: ______________________________________

Evaluation Criteria
Weight
Score (0–100)
Weighted Score

Compliance with Specifications
30%

Experience & References
20%

Delivery Capability & Logistics
20%

Pricing & Value
25%

Responsiveness & Completeness of Proposal
5%

Total
100%

Comments/Notes: Evaluator Signature: ____________________________ Date: ____________________