ASSD-0304-TOR2600000001-1 | Direct Award: State Highway Markers

The West Virginia Department of Administration, through its Purchasing Division, has issued a direct award solicitation for the acquisition and refurbishment of historical highway markers under solicitation number ASSD-0304-TOR2600000001-1, with a response deadline of June 9, 2026. The contract is a sole-source award justified under West Virginia Code 5A-3-10c, designating Sewah Studios, Inc. of Marietta, Ohio, as the exclusive provider due to its proprietary designs, original equipment manufacturer status, and unique manufacturing processes that include custom typography, leather-textured finishes, and OEM-specific powder coating techniques developed since 1962. No competitive procurement was conducted, as no commercial alternatives can replicate the historical authenticity, consistency, or material integrity required across the state’s 1,100+ markers. The evaluation is based entirely on non-price factors including intellectual property exclusivity, interoperability with existing systems, technical reliability, OEM refurbishment capability, and geographic proximity, with no formal pricing analysis or numerical scoring applied. The unit prices are established at $3,090 for new same-sided markers, $3,418 for new dual-sided markers, and $1,014 for refurbished units, though total quantities and contract value remain unspecified due to incomplete line-item data. Performance is to occur across the state of West Virginia, with delivery and acceptance occurring at the Division of Tourism facility in Charleston. Packaging, marking, and FOB terms are not addressed in the documentation, and no formal FAR clauses or federal acquisition regulations are applied; instead, state procurement law governs all terms. The contract period is implied to run from June 30, 2026, to June 29, 2027, with inspection and acceptance responsibility held by the West Virginia Department of Tourism. The contracting officer is Mary R. Kemper, who also serves as the primary point of contact, though no formal COR or COTR is designated. All required representations and certifications are satisfied through the sole-source justification narrative, with no standard federal forms or socioeconomic certifications submitted. Submissions must be physically delivered by the deadline to the Purchasing Division office in Charleston, with no electronic portal available for proposals.