ASSD-0313-DEP2600000017-1 | Full capacitor and fan replacement on the Comet 50kVA

The contract entails the full replacement of capacitors and fans on a Comet 50kVA system under a one-time purchase arrangement issued by the West Virginia Department of Environmental Protection, Office of Administration. The solicitation number is ASSD-0313-DEP2600000017-1, posted on May 11, 2026, with a response deadline of May 26, 2026, at 2:30 p.m. The work is to be performed at 601 57th St SE, Charleston, WV 25304, and the NAICS code 811310 identifies it as an repair and maintenance service procurement. The procurement follows West Virginia state law procedures under WV Code 5A-3-10C and emphasizes award to the lowest responsible bidder, suggesting a price-driven selection process consistent with LPTA principles, though not formally labeled as such. The contract does not incorporate federal acquisition regulation clauses; instead, it relies on state-specific contractual provisions covering compliance with laws, arbitration, modifications, waiver, prohibition against used or refurbished items, and void contract clauses, all numbered sequentially without standard FAR designations. The vendor must comply with stringent insurance mandates including $1,000,000 commercial general liability, automobile, professional liability, cyber liability, commercial crime, builders risk, pollution, and aircraft liability coverage, with certificates provided upon request. Workers’ compensation is required as mandated by law, and domestic materials preferences apply for contracts over $50,000, requiring the use of domestic aluminum, glass, and steel unless foreign materials are significantly cheaper or unavailable. The entire bid and contract are public records, with no confidentiality recognized regardless of labeling. Vendors must certify they have no outstanding debt to the state, comply with equal opportunity laws, and agree to report expenditures as requested. The contractor is classified as an independent entity, bearing full responsibility for payroll, taxes, and liabilities, with no employer relationship established with the state. Payment will be via electronic funds transfer or P-Card upon submission of a proper invoice, with no specified AAC, TAS, or ACRN data required. Proposals must be submitted electronically through wvOASIS, with no encrypted or password-protected files allowed, and failure to meet any mandatory requirement such as licensing, certification, or insurance documentation may lead to disqualification. The delivery includes replacement components conforming to merchantability