ASSD-0313-DEP2600000018-1 | Maintenance/Software Support/ Access System/ WVDEP Offices

The contract governs maintenance, software support, and access system services for West Virginia Department of Environmental Protection (WVDEP) offices, awarded as a direct procurement to Honeywell under state statute due to sole source necessity. The system is based on Honeywell’s proprietary Prowatch software, requiring full technical compatibility with existing infrastructure; no alternate vendors can support the system without risking operational disruption or warranty invalidation. Performance is required at various WVDEP locations across West Virginia, with services including hourly maintenance, after-hours labor, equipment modifiers, and software support for specific Prowatch license types. All work must comply with West Virginia Code, state rules, and mandatory domestic material sourcing requirements for aluminum, glass, and steel unless cost or availability exceptions apply. The contract obligates the vendor to maintain comprehensive insurance coverage including commercial general liability, automobile, cyber, pollution, and builders risk policies, with a $1 million per occurrence limit for general and auto liability. The vendor must certify it has no outstanding debts to the State, is not an employee of the State, and will indemnify the State against claims from subcontractor actions, data misuse, or legal violations. All submitted information is subject to public disclosure under the West Virginia Freedom of Information Act, and no proprietary or confidential material may be included. The vendor is required to submit quarterly reports detailing total purchases by dollar and unit value, categorized by agency, via email to the Purchasing Division. Invoicing occurs in arrears through electronic funds transfer or procurement card, with payment contingent upon legislative appropriation. No pricing data is populated in the contract, making the total value undetermined, but line items are structured for hourly labor, equipment modifiers, software support, and freight. The contract includes terms for renewal as a fixed-period contract with option to extend, and requires adherence to strict packaging and delivery standards, though specific marking or labeling requirements are absent. Inspection and acceptance occur at destination points upon delivery, with goods and services held to standards of merchantable quality and fitness for intended use, governed by warranty and acceptance clauses. The point of contact for procurement matters is Tareska C. Casto, and the vendor must ensure all personnel meet licensing and certification requirements. Security protocols mandate protection of personally identifiable information and compliance with the State’s confidentiality and information security policies. The contract has no specified contract type using standard federal acronyms, but operates under state-specific procurement authority and does not involve competitive bids or evaluation scoring.